IUGG XXI
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II - BY-LAWS
1. The following Scientific Commissions and Committees have been established in accord with Article 7.4 of the Statutes:
International Commission on Surface Water;
International Commission on Groundwater;
International Commission on Continental Erosion;
International Commission on Snow and Ice;
International Commission on Water Quality;
International Commission on Water Resources Systems;
International Committee on Remote Sensing and Data Transmission;
International Committee on Atmosphere-Soil-Vegetation Relations;
International Committee on Tracers.
Each Commission and Committee shall establish its own terms of reference which, when approved by the Plenary Administrative Session of the Association shall become part of the By-Laws. All Commissions will be concerned with natural processes and these processes as modified by the works of man. All Committees shall be concerned with processes, technologies and applications which traverse the interest of two or more Commissions. Relations to the environment will be considered as appropriate.
1.1. Whenever Scientific Commissions and Committees are referred to in the By-Laws, it implies "International Commissions and International Committees", as applicable.
2. The several Scientific Commissions and Committees shall prepare scientific reviews of the state of research in their respective fields of hydrology, noting achievements and trends, with particular emphasis on significant problems for attack. The reports should be submitted in English or in French and include a summary in the other language. The report shall reach the Secretary General at least four months before the Plenary Session of the Association, for distribution among the officers of the Association including those of the several Scientific Commissions and Committees and among the National Committees, and for publication in the reports of the Plenary Session of the Association. The President of the Association shall introduce these reviews in his address to the Plenary Session of the Association, together with his recommendations as to the course of research.
3. The Scientific Commissions and Committees shall meet at the IUGG General Assemblies and Scientific Assemblies of the Association unless authorized otherwise by the Bureau. A Scientific Commission and Committee may also schedule other meetings under the regulations it adopts according to Statutes Article 13.6.
4. The Scientific Commissions and Committees may invite advisors from Non-Adhering Countries to participate in the work of the Scientific Commissions and Committees. These advisors may not vote.
5. Each Scientific Commission and Committee shall show on its stationery or other formal documents its identification with the International Association of Hydrological Sciences.
Nominations and Voting for Office
6. The Bureau shall establish a Nomination Panel of not less than three members at least 10 months before an IUGG General Assembly to receive and consider suggestions and prepare nominations for the President-Elect, the three Vice-Presidents, the Secretary General and the Treasurer.
At least nine months before an IUGG General Assembly the Secretary General shall inform all National Committees of the membership of the Nomination Panel, asking them to send their nominations to its Chairman not later than six months before the General Assembly in order to be considered by the Panel. On the basis of available nominations from the National Committees, the IAHS Bureau and from the Scientific Commissions and Committees, the Panel shall prepare a list of candidates, seeking to achieve a reasonable balance in their geographical and professional distribution.
Each nomination for office must include a resume of the candidate's qualifications relevant to the office for which the candidate is nominated. A signed statement of the candidate's willingness to stand for office must also be provided. The nomination shall not be considered without submission of the resume and consent form.
A person may be a candidate for more than one office except the candidate for President-Elect who may not be a candidate for any other office of the Association. No one may hold more than one office at the same time.
The list submitted for voting shall contain the candidates proposed by the Nomination Panel and mention the names of all other nominees submitted. The voting on the list shall be by the Plenary Administrative Session of the Association or by mail according to Article 7.2 of the Statutes.
6.1. Each of the several Scientific Commissions and Committees shall establish a Nomination Group of not less than three members at least 10 months before an IUGG General Assembly to prepare nominations of Commission and Committee officers. At least nine months before an IUGG General Assembly the Secretary General shall inform all National Committees of the membership of these groups, asking them to send nominations to the Chairman of the Nomination Panel not later than six months before the General Assembly. The Chairman of the Panel shall furnish each Nomination Group with the names of candidates appropriate to each Scientific Commission and Committee. On the basis of available nominations from the National Committees and respective Scientific Commissions and Committees each Nomination Group shall then prepare a list of candidates for Scientific Commission and Committee officers. The preparation of the list shall be done in consultation with the Panel Chairman.
The nominations for Commission and Committee officers shall follow the same procedure as that for the Bureau officers (Article 6) except that the nominee for President-Elect may be a candidate for more than one office. The voting on this list shall be by the Plenary Administrative Session of the Scientific Commissions and Committees or by mail according to Article 7.2 of the Statutes. The results shall be given to the Chairman of the Nomination Panel who shall draw up a list of Scientific Commission and Committee Officers to be announced at a Plenary Session of the Association in Administrative Session.
6.2. The list of candidates for Association and Commission and Committee Officers shall normally contain more than one name for each office. The Chairman of the Nomination Panel shall distribute the list to the National Committees at least three months before an IUGG General Assembly.
The list submitted for voting shall include both the candidates proposed and the names of all the other nominees submitted.
6.3. Voting on the list of candidates for both Association and Scientific Commission and Committee officers shall be done by secret ballot. To be elected, each candidate must obtain a simple majority of votes. For those offices not filled in the first round of voting, a second round shall be held on the two highest ranking candidates of the first round. In the case of a draw in the second round, the President shall decide.
National Committees
7. The National Committees shall disseminate information on the Association within their countries and shall solicit papers for symposia or for publication in the Hydrological Sciences Journal.
8. National Committees shall be invited to present their views on hydrological and water resources research and on matters relating to the management of the Association to the Bureau and the Plenary Sessions, as a contribution to the discussion on future activities of the Association.
9. Where the National Committee for IAHS has not appointed or designated a person or persons to cast its vote as specified by the Statutes in the Plenary Session or at a meeting of a Scientific Commission, Scientific Committee or other Committee, the Delegates present are invited to select one of their number for this purpose.
10. The Association should encourage the formation of National Committees or correspondents for hydrology in all countries that adhere to the Union. Where such National Committees do not exist, de facto or de jure Delegates who have attended General Assemblies and Symposia of IAHS are invited to petition the National Committee for IUGG to form a national group for discussion of questions before IAHS or its Scientific Commissions and Committees or to designate delegations to a General Assembly.
11. National Committees shall designate a Delegate to the Plenary Sessions of the Association and each of the Scientific Commissions and Committees. The names of such Delegates should be given to the Secretary of the pertinent body at least one day in advance of any Administrative Session.
Agenda, Symposia and Publications
12. The Bureau of the Association shall organize the agenda for the Plenary Sessions of the Association.
13. Suggestions for the agenda of the Plenary Session of the Association must reach the Secretary General at least three months before the date of the meeting. However, a question which has not been placed on the agenda may be discussed if a proposal to that effect be approved by two-thirds of the votes of the delegates to the Plenary Session.
14. A Scientific Assembly may be held once during the four-year period between the General Assemblies of IUGG.
Guidelines for organizing symposia
15. Symposia for which the Association has primary responsibility (referred to as IAHS Symposia in this By-Law) should meet the following conditions and be accepted by the Bureau:
(i) a subject having an important role in the development of hydrology;
(ii) proposed by a National Committee or by officers of the Association or of its Scientific Commissions and Committees;
(iii) a Member Country expressing readiness to serve as host and presenting evidence of adequate support.
15.1. IAHS Symposia (with subject outline) should be announced by the Secretary General not later than 18 months before the date of the Symposium, by post to each National Committee and published in the Journal of the Association.
15.2. IAHS Symposia are organized jointly with a relevant organization of the host country and may be supported by or organized in collaboration with other International Organizations. Preference shall be given to those Symposia where there is evidence of adequate national support.
15.3. The Association may support or take partial responsibility in Symposia of other International Organizations according to arrangements formulated through exchange of correspondence and approved by the Bureau.
16. The Editor is authorized to arrange for the publication of a periodic Journal to provide a line of communication with the National Committees and with the world hydrological community.
General
17. Scientific Commissions and Committees, Panels, Working Groups and the International Association of Hydrological Sciences Limited shall account to the Treasurer in January of each year on all funds received from the Association and from other sources for their activities and disbursed by them during the preceding year.
18. Corporate Subscribers: The Bureau of the Association is authorized to accept institutions with an interest in hydrology as Corporate Subscribers who, for an annual fee established by the Bureau, shall be entitled to receive a copy of each Journal published by the Association, a 20% discount on any IAHS publication other than the Journal, copies of all notices and information circulars, and to a listing in the Journal.
19. The President may invite representatives of the UN specialized agencies or other observers, advisors or consultants to attend Plenary Sessions or meetings of the Bureau, with voice but without vote.
20. The legal domicile of the Association shall be established by the Bureau.
21. The Secretary General shall publish the Statutes and By-Laws at least once in each period between General Assemblies of the IUGG.
22. The Secretary General keeps a list of hydrologists who are willing and qualified to participate actively in the work of the Association. These hydrologists are designated as Corresponding Members of IAHS. The Secretary General will notify the Secretaries of the Scientific Commissions and Committees of the Corresponding Members interested in their respective Commission or Committee.