2000 AGU Fall Meeting Exhibits Information


  1. General Information/Invitation to Exhibit
  2. Exhibit Dates, Hours, and Location
  3. Exhibitor Eligibility
  4. Exhibitor Registration and Housing
  5. Booth Rental
  6. Booth Design and Funishings
  7. Assignment of Booth Space
  8. Payment, Cancellation, and Rejection Policy
  9. Display Restrictions
  10. Installation and Dismantling of Exhibits
  11. Rate and Layout Changes
  12. Security, Liability, and Insurance
  13. Exhibit Hall Floor Plan
  14. Online Exhibit Application and Contract
  15. 1999 AGU FALL MEETING EXHIBITORS

1. General Information/Invitation to Exhibit

The American Geophysical Union invites you to join the more than 120 companies, publishers, government agencies, educational institutions, research facilities, and scientific societies who will be exhibiting the latest in geophysical instruments, equipment, software, books and journals, and scientific programs at the 2000 Fall Meeting. Now in its 40th year, the Fall Meeting continues its tradition of bringing together researchers, teachers, contractors, authors, consultants, and students to review the latest issues and studies of the Earth, the planets, and their environment in space. It is expected that more than 8000 geoscientists will attend this year's meeting.

The 2000 Fall Meeting will bring together a broad range of interdisciplinary topics for discussion. Scientific sessions will include, but not limited to: atmospheric sciences, geodesy, geomagnetism and paleomagnetism, hydrology, ocean sciences, planetology, seismology, space physics and aeronomy, tectonophysics, and volcanology, geochemistry, and petrology.

All scientific sessions will be held within the Moscone Center. Registration, and the Message and Information Desk will be located in the North Lobby on the center's main level. Poster sessions, exhibits (including the AGU Booth), e-mail terminals, complimentary refreshments, and the concession area will be in Exhibit Hall D on the center's lower level.

2. Exhibit Dates, Hours, and Location

The 2000 Fall Meeting will be held December 15-19, 2000, (Friday thru Tuesday) at the Moscone Center, San Francisco, California.

EXHIBITS SCHEDULE:

Installation        Friday                  8:30 a.m. - 5:00 p.m.
Exhibit Days        Saturday                8:30 a.m. - 5:00 p.m.
and Hours           Sunday                  8:30 a.m. - 5:00 p.m.
                    Monday                  8:30 a.m. - 5:00 p.m.                
Dismantling         Monday                  5:00 p.m. - 8:00 p.m.

3. Exhibitor Eligibility

Exhibits must be related to the scientific interests of AGU's membership. AGU reserves the right to determine the eligibility of any company applying for exhibit space at its meetings.

Who should exhibit: college/university programs; corporations with scientific interests; developers and distributors of computer software and hardware; government agencies; manufacturers and representatives of geophysical instruments, equipment, and related supplies; publishers of scientific books and journals; research institutes; and scientific associations and societies.

4. Exhibitor Registration and Housing

Exhibitor Registration

Each commercial exhibitor will receive two complimentary registrations per booth; nonprofit exhibitors will receive one complimentary registration. Exhibit Staff badges will be available for exhibitors needing more than the allotted number of complimentary badges in order to staff their booth and are $25.00 each. All additional personnel wanting to attend sessions must pay full registration.

Housing

Exhibitors are responsible for making their own hotel and travel arrangements. Hotel information and forms will be provided to all confirmed exhibitors. Reservation information will be available on the AGU Web site.

5. Booth Rental

The Commercial/Government Exhibit Booth Rental Fee is $1600 (corner booth) and $1500 (aisle booth) per 10' x 10' and includes:

-Two complimentary meeting registrations per booth
-Two Guest Passes per booth
-Two Abstract Volumes per booth
-Two Meeting Programs per booth
-One booth identification sign
-Aisle carpeting
-Exhibitor Service Kit provided by GES Exposition Services
-Listing (with description) in the Fall Meeting Program
-Listing (with description) on the AGU Web site
-Security in the exhibit hall on a 24-hour basis;
-Morning/afternoon refreshment breaks in the exhibit hall

The Nonprofit Exhibit Booth Rental Fee is $500 for one 10' x 10' booth and includes:

-One complimentary meeting registration
-Two Guest Passes
-One Abstract Volume
-One Meeting Program
-One booth identification sign
-Aisle carpeting
-Exhibitor Service Kit provided by GES Exposition Services
-Listing (with description) in the Fall Meeting Program
-Listing (with description) on the AGU Web site
-Security in the exhibit hall on a 24-hour basis
-Morning/afternoon refreshment breaks in the exhibit hall

(Only scientific societies and educational institutions may qualify at the nonprofit exhibit rate).

6. Booth Design and Funishings

A standard booth is 10' x 10' (or multiples thereof) and includes an 8' high draped back wall, 3' high side rails, and a 7” x 44” placard with the exhibitor's name and booth number. The aisles will be carpeted. Booths are to be carpeted at the exhibitor's expense. All services customarily required by exhibitors will be available through the official service contractor. Exhibitors are responsible for ordering whatever furnishings and services they require. Exhibitor service manuals will include shipping instructions as well as forms for ordering furniture, labor, carpeting, electricity, and other services. A service desk will be maintained by the service contractor in the exhibit area throughout the meeting.

7. Assignment of Booth Space

To ensure that you get your preference on location, send in your reservation form with 50% deposit today. The balance must be paid prior to the meeting. (You will be invoiced for the balance due in early September.) Booths will be assigned on a first come basis, determined by the return date of a reservation with deposit. Please refer to the exhibit hall floor plan for your booth selection. If the booth(s) of your choice has already been assigned, you will be contacted to arrange assignment to an appropriate space.

8. Payment, Cancellation, and Rejection Policy

Payment

Exhibit Booth Rates for 2000 Fall Meeting:

Corner Booth — $1600 each per 10' x 10' space
Aisle Booth — $1500 each per 10' x 10' space
Nonprofit Booth — $500 each each per 10' x 10'

Qualified nonprofit exhibitors may acquire one aisle booth (corner booths not included); additional booths may be acquired at the commercial rate. Exhibitors applying for the nonprofit rate, must contact AGU for eligibility.

Payment Policy A 50% deposit of requested exhibit space must accompany an Exhibit Application and Contract if submitted by Oct 13, 2000. (Government agencies may submit a purchase order for the full amount.) Payment in full is required by Oct 13, 2000.

Exhibitors will be mailed an invoice for the unpaid balance by Sept 13, 2000, payable by Oct 13. Exhibitors will be assessed a $100 late fee for unpaid booth rental balances not received by Oct 13. Program descriptions for exhibitors will not be published unless full payment has been received by the appropriate deadline.

Full payment must accompany an Exhibit Application and Contract submitted after Oct 13.

Cancellation Policy

Cancellation Policy All cancellations must be made in writing according to the following schedule: Before September 16 — 100%; September 16 — October 16 — 50%; After October 16, 2000 — NO REFUND.

9. Display Restrictions

The exhibitor's booth must be arranged so as not to obstruct the general view or hide other exhibits. Regular and specially built back walls, including signs, may not exceed 8' in height unless permission is granted by AGU. Panels more than 4' high must not project forward from the back wall more than 4'. All display fixtures over 4' in height and placed within 10 lineal feet of an adjoining exhibit, must be confined 5' back from the aisle. Audio-visual devices used in the exhibitor's booth must be approved by AGU. In the course of the exhibition, no audio-visual device or sound system shall be operated in a manner that disturbs or interferes with other exhibitors; AGU will be the sole arbiter of whether or not a given device is disturbing to other exhibitors. Attention-attracting, noise-making devices, loud-speaker systems, and flashing lights must be approved by AGU. Unfinished tables and exposed unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. All boxes and extraneous materials must be stored from sight during show hours. AGU may (at the exhibitor's expense) direct revisions of any exhibit that does not comply with the above guidelines. All laws and regulations of local, state, and federal governments pertaining to fire, public safety, and consumer safety shall be observed by each exhibitor.

10. Installation and Dismantling of Exhibits

The exhibits will be on display Saturday through Monday from 8:30 a.m. until 5:00 p.m. (December 16–18). The move in date and time is Friday, December 15, 8:30 a.m. – 5:00 p.m. The move out date and time is Monday, December 18, 5:00 p.m. – 8:00 p.m. All exhibits will be open and staffed during the scheduled exhibit hours.

AGU reserves the right to make changes in announced exhibit hours and location. However, such changes will be made known as far in advance of the meeting as possible.

11. Rate and Layout Changes

AGU reserves the right to revise its rates, and such revision shall be in writing. All contracts will be honored at the prevailing rates at the time of the contract. AGU reserves the right to change the floor plan and/or relocate any exhibit without prior notification.

12. Security, Liability, and Insurance

Security guards will be furnished in the exhibit hall on a 24-hour basis, but the furnishing of such guards shall not be deemed to increase the liability of AGU. AGU shall not be held responsible for the loss of any material by any cause and usage. The exhibitor will exercise normal precautions to discourage loss due to theft or any other cause. The exhibitor retains sole responsibility for its own exhibit materials. All property of the exhibitor is understood to remain under his/her custody and control, in transit to, within, or from the confines of the exhibit areas, subject to rules and regulation of the exposition. AGU will exercise reasonable care for the protection of the exhibitor's materials and displays. However, the exhibitor expressly releases the foregoing named from any and all claims for such loss, damage, or injury in the absence of negligence. Exhibitors desiring to carry insurance will do so at their own expense. In the event the meeting/exhibition is canceled, the liability of AGU shall be limited to the money paid by the exhibitor as exhibit booth rental, less a proportionate share of all expenses incurred by AGU for the exhibition.

13. Exhibit Hall Floor Plan

Click image to view enlarged PDF file of floorplan

Floor Plan

14. Online Exhibit Application and Contract

15. 1999 AGU FALL MEETING EXHIBITORS

Academia Book Exhibits
Academic Press
Air Force Research Laboratory
Alaska SAR Facility
American Association of Petroleum Geologists
American Geological Institute
American Institute of Physics
Association for Women Geoscientists
Amtec Engineering, Inc.
ASC Scientific
Belinda & Co.
Blackwell Science, Inc.
Cameca Instruments, Inc.
Campbell Scientific, Inc.
C & C Technologies, Inc.
Cambridge University Press
CETAC Technologies
Condor Earth Technologies
Decagon Devices
Department of Conservation
Digital Technology/Guralp Systems
Elsevier Science
E.S.I. Environmental Sensors, Inc.
Finnigan MAT
Geminali AS
GeoHazards International
Geometrics
GeoSoilEnviroCARS
Geotech Instruments
Global Water
Hakusan Corporation
HOBI Labs
Howard Minerals
IKON Mining & Exploration
International GPS Service/Jet Propulsion Laboratory
IRIS
John Wiley & Sons, Inc.
Kinemetrics, Inc.
ISI ResearchSoft
Javad Positioning Systems, LLC
Kluwer Academic Publishers
Komodo Dragon
Joint Oceanographic Institutions
Lacoste & Romberg LLC
Leica Geosystems, Inc.
LI-COR, Inc.
Lockheed Martin Advanced Tech Center
The MathWorks, Inc.
McBride and Associates
Micromass, Inc.
Nanometrics, Inc.
NASA Langley DAAC
National Ocean Sciences AMS Facility
National Research Council
NASA ACCESS TO SPACE/GSFC/IMDC
NASA Astrobiology\Institute
NASA/EOSDIS
NASA/Global Change Master Directory
NASA/GSFC/DAAC
NASA/GSFC/Earth Science Enterprise
NASA/GSFC SeaWiFS Project
NASA/GSFC Spartan Project
Nature's Own
Naval Research Laboratory
NCAR Graphics
NOAA National Data Centers
National Science Foundation
National Snow and Ice Data Center
Ocean Drilling Program
Optech, Inc.
Oxford University Press
Parallel Geoscience Corporation
PC Systems & Symmetric Research
PMD Scientific, Inc.
Radiocarbon
Refraction Technology, Inc.
Roxy
School of Ocean and Earth Science and Technology
Scintrex
Sensors & Software
Sequoia Scientific, Inc.
Signal-Elektronik and Netz-Dienste
Society of Exploration Geophysicists
Southwest Research Institute
Springer-Verlag, NY Inc.
Swales Aerospace
Trimble Navigation Limited
2G Enterprises
Prentice Hall
Princeton University Press
Research Systems, Inc.
Spectrex Corporation
UCAR Office of Programs
University NAVSTAR Consortium
UNOLS
UNIDATA
UCAR
University of Texas at Austin
US Geological Survey
US RIDGE Initiative
US Science Support Program


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