2001 Fall Meeting Exhibits AGU 2001 Fall Meeting
Moscone Center
San Francisco, CA
December 10-14, 2001

(Monday through Friday)

2001 Fall Meeting Exhibits Information



6. Booth Design and Funishings

A standard booth is 10' x 10' and includes an 8' high draped backwall, 3' high side rails, and a 7" x 44" placard with the exhibitor's name and booth number. The aisles will be carpeted. It is mandatory that all booths be carpeted at the exhibitor's expense. The exhibitor's booth must be arranged so as not to obstruct the general view or hide other exhibits. Regular and specially built backwalls, including signs, may not exceed 8' in height. Panels more than 4' high must not project forward from the backwall more than 4'. All display fixtures over 4' in height and placed within 10 lineal feet of an adjoining exhibit, must be confined 5' back from the aisle. Audio-visual devices used in the exhibitor's booth must be approved by AGU. In the course of the exhibition, no audio-visual device or sound system shall be operated in a manner that disturbs or interferes with other exhibitors; AGU will be the sole arbiter of whether or not a given device is disturbing to other exhibitors. Attention-attracting, noise-making devices, loud-speaker systems, and flashing lights must be approved by AGU. Unfinished tables and exposed unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. All boxes and extraneous materials must be stored from sight during show hours. All laws and regulations of local, state, and federal governments pertaining to fire, public safety, and consumer safety shall be observed by each exhibitor.


7. Assignment of Booth Space

To ensure that you get your location preference, send in your contract with a 50% deposit as soon as possible. The balance must be paid by November 1, 2001. Booths will be assigned on a first-come, first-served basis, determined by the date of receipt of the contract with deposit. We will also look at exhibitors' history with AGU where there are discrepancies. Please Note: Early takedown in 2001 may eliminate your company's participation in the 2002 Fall Meeting.

It is mandatory that all booths be carpeted at the exhibitor's expense.

Contact Dazzerine L. Hall at +1-202-777-7318 or +1-202-777-7536, sign up on the AGU Web site at www.agu.org, or send an e-mail to exhibits@agu.org to request additional information.

Rate and Layout Changes: AGU reserves the right to revise its rates, and such revision shall be in writing. All contracts will be honored at the prevailing rates at the time of the contract. AGU reserves the right to change the floor plan and/or relocate any exhibit without prior notification.


8. Exhibit Hall Floor Plan


9. Payment, Cancellation, and Rejection Policy

Payment

Payment: A 50% deposit of the total amount due must accompany the Application and Contract. Full payment must accompany the Application and Contract if submitted after November 1, 2001. (Government agencies may submit a purchase order for the full amount but AGU must receive payment in full by November 1, 2001.) Descriptions for exhibitors will not be published unless full payment has been received by the appropriate deadline.

Cancellation Policy

All cancellations must be made in writing and refund will be based on the following schedule:
On or before September 7, 2001 (100%)
September 7 - November 1, 2001 (50%) of full payment due.
After November 1, 2001 (NO REFUND)

Rejection Policy

AGU reserves the right to refuse any applicant for exhibit space as well as the right to restrict or evict any exhibitor that, in the opinion of AGU, detracts from the general character of the meeting. This policy applies to displays, printed matter, promotional materials, noise, personal conduct, and method of operation. In the event of such restrictions or eviction, AGU will not be liable for any exhibit expenses.


10. Security, Liability, and Insurance

Security guards will be furnished in the exhibit hall on a 24-hour basis, but the furnishing of such guards shall not be deemed to increase the liability of the sponsors. AGU shall not be held responsible for the loss of any material by any cause and usage. The exhibitor will exercise normal precautions to discourage loss due to theft or any other cause. AGU will exercise reasonable care for the protection of the exhibitor's materials and displays. However, the exhibitor expressly releases the foregoing named from any and all claims for such loss, damage, or injury in the absence of negligence. Exhibitors desiring to carry insurance will do so at their own expense. In the event the meeting/exhibition is canceled, the liability of AGU shall be limited to the money paid by the exhibitor for exhibit booth rental, less a proportionate share of all expenses incurred by AGU for the exhibition.


11. Exhibit Application and Contract



12. Exhibitor Badges

Each Commercial/Government exhibitor's booth comes with two complimentary meeting registrations (including technical sessions). Each nonprofit booth comes with one complimentary registration. These registrations do not include ticketed events.

Additional registrations may be purchased at the regular meeting registration rates. Each person at your booth must be registered for the meeting.


13. Sales Intent

On-site sales are permitted. Information about obtaining sales licenses/tax permit will be provided to exhibitors in the fall.


14. Advertising

Advertising is available in the Meeting Program for exhibitors only . Submit your ad in camera-ready or electronic format. Zip disk is preferred for electronic submissions either in Adobe Illustrator, EPS format (embedded with fonts), Quark file with all fonts, or TIFF (Tagged Image File Format/for PC, at least 300 DPI). A proof or print is required.

Advertising closing dates
Space Reservation: September 14, 2001
Copy Due: September 28, 2001


Placement-Size Dimensions Exhibitor Rates ` (width x depth)

Full Page (7 1/4" x 9 3/4") $1,500.00 (B/W)
Half Page (7 1/4" x 4 3/4") $850.00(B/W)
Outside Back Cover (7 1/4" x 9 3/4") $2,900.00 (4-color)
Inside Back Cover (7 1/4" x 9 3/4") $2,900.00 (4-color)
Inside Front Cover (7 1/4" x 9 3/4") $2,900.00 (4-color)

How to submit your ad: Zip disk or CD is preferred for electronic submissions either in Adobe Illustrator, EPS format (embedded with fonts), Quark file with all fonts, or TIFF (Tagged Image File Format/for PC, at least 300 DPI). A laser proof or print is required with all submissions. If submitting film, line screen is 133, film should be right reading emulsion side down. There will be a $25.00 charge for all non-electronic submisions.


15. Decorator/Exhibit Contractor

Exhibitor service manuals will be mailed in the fall. If the exhibitor uses a contractor other than the official service contractor, the exhibitor's contractor must notify AGU and must provide a certificate of insurance for liability and workmen's compensation and must also agree to comply with the exhibition rules and regulations.


16. List of 2000 Exhibitors



17. For Additional Information


Fall Meeting Exhibits/Advertising
American Geophysical Union
Attn: Dazzerine L. Hall
2000 Florida Ave., NW
Washington, DC 20009
Phone: +1-202-777-7318 or 7536
Fax: +1-202-777-7399
E-mail: exhibits@agu.org

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