AGU 2001 Fall Meeting
San Francisco, CA
December 10-14, 2001
(Monday through Friday)
The meeting will bring together a broad range of interdisciplinary topics for discussion. Scientific sessions will include, but are not limited to: atmospheric sciences, geodesy, geomagnetism and paleomagnetism, hydrology, ocean sciences, planetology, seismology, space physics and aeronomy, tectonophysics, and volcanology, geochemistry, and petrology.
2. Exhibit Dates, Hours, and Location
The 2001 Fall Meeting will be held December 9th through December 14th at the Moscone Center in San Francisco, California. Exhibits will be located in Exhibit Hall D of the convention center. Exhibits will be open Tuesday, December 11 through Thursday, December 13. All booths are to remain open and staffed during scheduled exhibition hours.
Installation Monday, December 10 8:30 a.m. - 5:00 p.m.
Exhibit Days Tuesday, December 11 8:30 a.m. - 5:00 p.m.
and Hours Wednesday, December 12 8:30 a.m. - 5:00 p.m.
Thursday, December 13 8:30 a.m. - 5:00 p.m.
(ALL BOOTHS MUST REMAIN OPEN UNTIL 5:00 P.M.)
Dismantling Thursday, December 13 5:00 p.m. - 8:00 p.m.
Only the AGU Booth will be open on:
Monday, December 10 8:30 a.m. - 5:00 p.m.
Friday, December 14 8:30 a.m. - 3:00 p.m.
3. Exhibitor Eligibility
Exhibits must be related to the scientific interests of AGU's membership. AGU reserves the right to determine the eligibility of any company applying for exhibit space at this meeting. Lease of an exhibit space to an exhibitor does not constitute endorsement of the exhibitor's products or services by AGU. No advertising material used by the exhibitor may contain AGU's logo or the meeting logo (unless given written permission from AGU), nor may it bear any reference to a real or implied endorsement by AGU.
Who should exhibit: college/university programs; corporations with scientific interests; developers and distributors of computer software and hardware; government agencies; manufacturers and representatives of geophysical instruments, equipment, and related supplies; publishers of scientific books and journals; research institutes; and scientific associations and societies.
4. Housing Information
Exhibitors are responsible for making their own hotel and travel arrangements. Hotel information and forms will be provided to all confirmed exhibitors. Reservation information is available on the AGU Fall Meeting site.
5. Booth Rental
Types of Booths: Commercial/Government, Non-profit, Graduate Forum
• Meeting Registration:
6. Booth Design and Funishings
A standard booth is 10' x 10' and includes an 8' high draped backwall, 3' high side rails, and a 7" x 44" placard with the exhibitor's name and booth number. The aisles will be carpeted. It is mandatory that all booths be carpeted at the exhibitor's expense. The exhibitor's booth must be arranged so as not to obstruct the general view or hide other exhibits. Regular and specially built backwalls, including signs, may not exceed 8' in height. Panels more than 4' high must not project forward from the backwall more than 4'. All display fixtures over 4' in height and placed within 10 lineal feet of an adjoining exhibit, must be confined 5' back from the aisle. Audio-visual devices used in the exhibitor's booth must be approved by AGU. In the course of the exhibition, no audio-visual device or sound system shall be operated in a manner that disturbs or interferes with other exhibitors; AGU will be the sole arbiter of whether or not a given device is disturbing to other exhibitors. Attention-attracting, noise-making devices, loud-speaker systems, and flashing lights must be approved by AGU. Unfinished tables and exposed unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. All boxes and extraneous materials must be stored from sight during show hours. All laws and regulations of local, state, and federal governments pertaining to fire, public safety, and consumer safety shall be observed by each exhibitor.
7. Assignment of Booth Space
To ensure that you get your location preference, send in your contract with a 50% deposit as soon as possible. The balance must be paid by November 1, 2001. Booths will be assigned on a first-come, first-served basis, determined by the date of receipt of the contract with deposit. We will also look at exhibitors' history with AGU where there are discrepancies. Please Note: Early takedown in 2001 may eliminate your company's participation in the 2002 Fall Meeting.
It is mandatory that all booths be carpeted at the exhibitor's expense.
Contact Dazzerine L. Hall at +1-202-777-7318 or +1-202-777-7536, sign up on the AGU Web site at www.agu.org, or send an e-mail to firstname.lastname@example.org to request additional information.
Rate and Layout Changes: AGU reserves the right to revise its rates, and such revision shall be in writing. All contracts will be honored at the prevailing rates at the time of the contract. AGU reserves the right to change the floor plan and/or relocate any exhibit without prior notification.
9. Payment, Cancellation, and Rejection Policy
10. Security, Liability, and Insurance
Security guards will be furnished in the exhibit hall on a 24-hour basis, but the furnishing of such guards shall not be deemed to increase the liability of the sponsors. AGU shall not be held responsible for the loss of any material by any cause and usage. The exhibitor will exercise normal precautions to discourage loss due to theft or any other cause. AGU will exercise reasonable care for the protection of the exhibitor's materials and displays. However, the exhibitor expressly releases the foregoing named from any and all claims for such loss, damage, or injury in the absence of negligence. Exhibitors desiring to carry insurance will do so at their own expense. In the event the meeting/exhibition is canceled, the liability of AGU shall be limited to the money paid by the exhibitor for exhibit booth rental, less a proportionate share of all expenses incurred by AGU for the exhibition.
12. Exhibitor Badges
Each Commercial/Government exhibitor's booth comes with two complimentary meeting registrations (including technical sessions). Each nonprofit booth comes with one complimentary registration. These registrations do not include ticketed events.
Additional registrations may be purchased at the regular meeting registration rates. Each person at your booth must be registered for the meeting.
13. Sales Intent
On-site sales are permitted. Information about obtaining sales licenses/tax permit will be provided to exhibitors in the fall.
Advertising is available in the Meeting Program for exhibitors only . Submit your ad in camera-ready or electronic format. Zip disk is preferred for electronic submissions either in Adobe Illustrator, EPS format (embedded with fonts), Quark file with all fonts, or TIFF (Tagged Image File Format/for PC, at least 300 DPI). A proof or print is required.
Advertising closing dates
Space Reservation: September 14, 2001
Copy Due: September 28, 2001
Placement-Size Dimensions Exhibitor Rates ` (width x depth)
Full Page (7 1/4" x 9 3/4") $1,500.00 (B/W)
Half Page (7 1/4" x 4 3/4") $850.00(B/W)
Outside Back Cover (7 1/4" x 9 3/4") $2,900.00 (4-color)
Inside Back Cover (7 1/4" x 9 3/4") $2,900.00 (4-color)
Inside Front Cover (7 1/4" x 9 3/4") $2,900.00 (4-color)
How to submit your ad: Zip disk or CD is preferred for electronic submissions either in Adobe Illustrator, EPS format (embedded with fonts), Quark file with all fonts, or TIFF (Tagged Image File Format/for PC, at least 300 DPI). A laser proof or print is required with all submissions. If submitting film, line screen is 133, film should be right reading emulsion side down. There will be a $25.00 charge for all non-electronic submisions.
15. Decorator/Exhibit Contractor
Exhibitor service manuals will be mailed in the fall. If the exhibitor uses a contractor other than the official service contractor, the exhibitor's contractor must notify AGU and must provide a certificate of insurance for liability and workmen's compensation and must also agree to comply with the exhibition rules and regulations.
17. For Additional Information
|Fall Meeting Exhibits/Advertising|
|American Geophysical Union|
|Attn: Dazzerine L. Hall|
|2000 Florida Ave., NW|
|Washington, DC 20009|
|Phone: +1-202-777-7318 or 7536||Fax: +1-202-777-7399||E-mail: email@example.com|
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