Oral Session Chairperson's Guidelines
- Oral sessions take place at Moscone West and Moscone South. Please check the meeting program for building location.
- Please check the program and addendum for any changes or updates to your
- Use any reasonable means to stop a speaker who has exceeded the
alloted time. The session must stay on schedule so that individuals who
are presenting a paper or individuals who wish to hear a specific talk may do
so at the time indicated in the program.
- If a paper has been withdrawn or a speaker does not appear, either
call for discussion of previous papers in that session or call a recess. Do not start
the next paper until the time listed in the program. Please note any no-show authors
on the Chairperson's Evaluation.
- Familiarize yourself with the pronunciation of names and
affiliations. This information is published
in the at-meeting program.
- You may interrupt speakers in order to ask them to speak more audibly,
slowly, or clearly; to face the audience; or to briefly explain the message of an
illegible slide or transparency.
- The chairperson, not the speaker, conducts the discussion by recognizing
participants on the floor. During discussions, ask participants to identify
themselves and speak audibly so the audience can hear the questions as well
as the replies.
- If a paper draws no questions from the floor, you are encouraged to ask
questions in an attempt to stimulate discussion, if time allows. On the other hand, some
papers elicit more than the usual number of comments; judge accordingly.
- To maintain the schedule, it may be necessary to defer lengthy discussions
to the end of the session or to suggest that the discussion be continued in private, once
the session has ended.
- No new presentations may be added to the session.
- Each oral session room is equipped with computer projection equipment.
Authors using this equipment have been encouraged to bring a back up presentation in
an alternate format in case of technical difficulties.
- Speakers cannot connect laptops into computer projectors in the meeting
room. Speakers have been instructed to load their presentation in advance in the
Speaker Ready Room.
- As Chair, you must keep the session on schedule. If there are problems
with a computer presentation, advise the speaker immediately to switch to the back up
format. Do not go to the next presentation, and do not allow session overruns
while a projectionist is trying to solve these problems.