Poster Session Guidelines

Poster sessions are located only in Moscone South, Exhibit Hall B.

To locate your assigned poster board, look for the board marked with the last four digits of your paper number.

For example, if your paper number is H52A-0825, your poster board is 0825.

Please review the checklist below to ensure that you have not missed any important information preparing your poster presentation for the 2007 Fall Meeting.

  1. Prepare your poster
  2. Determine your Audio/Visual Needs and Order
  3. Set Up Your Poster/Give Your Presentation
  4. Remove Your Poster
  5. Facilities Desk

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Prepare Your Poster

Each presenter is provided with a 4-foot-high by 6-foot-wide poster board. Poster boards have a 2.5 cm (1-inch) frame. Dimensions of the useable work area are 1.2 meters high by 1.8 meters wide (4 feet high x 6 feet wide).

  • The presentation must cover the material as in the abstract.
  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper. Indicate 1) the abstract's presentation number, 2) title, and 3) authors' names.
  • Highlight the authors' names, e-mails, and address information in case the viewer is interested in contacting you for more information.
  • Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be AT LEAST 24-point font (0.9 cm height) and headers AT LEAST 36 point font (1.2 cm height). Use creativity by using different font sizes and styles, perhaps even color.
  • Use different colors and textures/symbols for each line or bar contained in your graph or chart. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels.
  • Organize the paper on the poster board so it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc.
  • Use squares, rectangles, circles, etc., to group like ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.

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Determine your Audio/Visual Needs and Order

Audio/Visual equipment is not provided for poster sessions. Wireless Internet access, via the 802.11B (Wi-Fi) standard, is available in some areas of the poster session hall. Your laptop must be equipped with a Wi-Fi or 802.11B wireless network card for PCs or an Airport card for Macintosh.

The deadline to pre-order additional AV equipment has passed. If you would like additional AV equipment you will need to order on-site at the Facilities Desk.

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Set Up Your Poster/Give Your Presentation

To locate your assigned poster board, look for the sign marked with your session number in the center aisles of the poster area. Each poster board will be marked with an individual paper number.

  • Posters should be set up between 0730h and 0800h on the day of your presentation.
  • Posters must remain up the entire day. Do not remove posters before 1800h.
  • Morning poster sessions are scheduled from 0800h to 1220h; afternoon poster sessions are scheduled from 1340h to 1800h.
  • Please make sure your paper number is clearly visible on your poster board.
  • Presenters must be available for at least 1 hour between 0800h and 1220h for morning sessions and between 1340h and 1800h for afternoon sessions. Leave a message on your board detailing the hours you plan to be at your presentation. After the session, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.
  • Push pins and other materials are available at the Facilities Desk.

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Remove Your Poster

Posters must be removed between 1800h and 1830h on the day of your presentation. Posters remaining after these times will be removed and placed at the Facilities Desk. AGU can not be responsible for posters and materials left on poster boards after the stated hours.

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Facilities Desk

The Facilities Desk is located in Moscone South Hall B. Staff will be available to assist you with location and other on-site needs.

Push pins, tape, and scissors will be available for your use. Additional supplies may be available. However, if you have special needs for your poster presentation, bring those supplies with you to the meeting.

If you have questions, please contact the AGU Meetings Department at +1-202-777-7329 or by e-mail at: fm-help@agu.org.