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Poster Session Guidelines

Poster sessions are located in Moscone South, Lower Level.

To locate your assigned poster board, look for the board marked with the last four digits of your paper number.

For example, if your paper number is H52A-0825, your poster board is 0825.

Please review the checklist below to ensure that you have not missed any important information preparing your poster presentation for the 2010 Fall Meeting.

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Prepare Your Poster

Each presenter is provided with a 4-foot-high by 6-foot-wide poster board. Poster boards have a 2.5 cm (1-inch) frame. Dimensions of the useable work area are 1.2 meters high by 1.8 meters wide (4' high x 6' wide).

  • The presentation must cover the material as cited in the abstract.
  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper. Indicate 1) the abstract's presentation number, 2) title, and 3) authors' names.
  • Highlight the authors' names, e-mails, and address information in case the viewer is interested in contacting you for more information.
  • Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be AT LEAST 24-point font (0.9 cm height) and headers AT LEAST 36 point font (1.2 cm height). Use creativity by using different font sizes and styles, perhaps even color.
  • Use different colors and textures/symbols for each line or bar contained in your graph or chart. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels.
  • Organize the paper on the poster board so it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
  • Please do not laminate your poster to ensure that it can be recycled.

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Determine your Audio/Visual & Equipment Needs and Submit Your Order

Audio/Visual equipment is not provided for poster sessions. Wireless Internet access, via the 802.11B (Wi-Fi) standard, is available in some areas of the poster session hall. Your laptop must be equipped with a Wi-Fi or 802.11B wireless network card for PCs or an Airport card for Macs.

The deadline to Pre-order additional equipment has passed. On-site orders may be placed at the Facilities Desk at a higher rate.

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Set Up Your Poster/Give Your Presentation

To locate your assigned poster board, look for the sign marked with your session number in the center aisles of the poster area. Each poster board will be marked with an individual paper number.

  • Posters should be set up between 0730h and 0800h on the day of your presentation.
  • Posters must remain up the entire day. Do not remove posters before 1800h.
  • Morning poster sessions are scheduled from 0800h to 1220h; afternoon poster sessions are scheduled from 1340h to 1800h.
  • Please make sure your paper number is clearly visible on your poster board.
  • Presenters must be available for at least 1 hour between 0800h and 1220h for morning sessions and between 1340h and 1800h for afternoon sessions. Signs indicating when you will be at your presentation can be picked-up at the Facilities Desk. After the session, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.
  • Push pins and other materials are available at the Facilities Desk.

Poster Printing Service

AGU has made arrangements with a San Francisco company to print posters for pick-up at the Moscone Center. Attendees may place their order on the AlphaGraphics website. To submit an order, click the Send A File button at the top of the page. Fill out the required information, attach the file, and be sure to include AGU Fall Meeting and the Date of Your Presentation in the Comments field. Files should be an Adobe pdf, with a resolution of at least 300 DPI at final size in a press or high quality print pdf. 

Within 4 business days of receiving the order, AlphaGraphics will send an invoice via PayPal. All invoices must be paid within 7 days or before 6 December, whichever is first. Posters will not be printed until payment is received.

A discounted flat fee of $160.97 ($147 plus tax) is available to Fall Meeting attendees for all orders submitted and paid by 6 December. The posters may be up to 3.5' high x 6' wide and will be printed on recycled paper. The order will also include a poster tube and pushpins. Posters printed by AlphaGraphics will be available for pick-up at the Moscone Center beginning 12 December.

Any poster orders submitted after 6 December cannot be guaranteed to be produced by 12 December. After that date, orders will be subject to a higher printing rate of $182.00 ($166.21 plus tax). Orders may be placed on-site, but please note that AlphaGraphics requires at least 24 hours for all orders.

Hours of Operation at Moscone South
12 December: 1200h–1830h
13–14 December: 0700h–1700h
15–17 December: 0730h–1000h

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Remove Your Poster

Posters must be removed between 1800h and 1830h. Posters remaining after this time will be recycled.

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Facilities Desk

The Facilities Desk is located inside the Moscone South Poster Hall. Staff will be available to assist you with the location of your poster and other on-site needs.

Push pins, tape, and scissors will be available for your use. Additional supplies may be available. However, if you have special needs for your poster presentation, bring those supplies with you to the meeting.

If you have questions, please contact the AGU Meetings Department by e-mail at fm-help@agu.org.

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