Poster Session Guidelines
Poster sessions are located in the Rafain Expocenter II-III Exhibit Hall of the Rafain Hotel and Convention Center.
To locate your assigned poster board, look for the section (e.g., A — Atmospheric Sciences), then search within the section for the board marked with your paper number. For example, if your paper number is A11A-01, you are presenting on Monday morning, 9 August, at 0800h (Monday — 1, Tuesday — 2, Wednesday — 3, Thursday — 4).
Please review the checklist below to ensure that you have not missed any important information preparing your poster presentation for the 2010 Meeting of The Americas.
Prepare Your Poster
NOTE: The size of posters should be not more than 2 meters wide by 1 meter high. Size requirements must be strictly adhered to so posters fit within the space as assigned. If your poster exceeds these specifications, it may be subject to removal.
- The presentation must cover the material as cited in the abstract.
- Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper. Indicate 1) the abstract's presentation number, 2) title, and 3) authors' names.
- Highlight the authors' names, e-mails, and address information in case the viewer is interested in contacting you for more information.
- Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be AT LEAST 24-point font (0.9 cm height) and headers AT LEAST 36 point font (1.2 cm height). Use creativity by using different font sizes and styles, perhaps even color.
- Use different colors and textures/symbols for each line or bar contained in your graph or chart. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels.
- Organize the paper on the poster board so it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc.
- Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display.
- Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
- Please do not laminate your poster to ensure that it can be recycled.
Wireless Internet access is available in the exhibit hall.
Set Up Your Poster/Give Your Presentation
To locate your assigned poster board, look for the sign marked with your session number in the center aisles of the poster area. Each posterboard will be marked with your paper number. Poster sessions are active for a 4.5–hour period, 0800h–1230h and 1400h-1830h, on the day that the session is scheduled in the Exhibit Hall; sessions are active daily, Monday–Thursday. It is suggested that all posters be on display on the day of presentation by 0730h.
Note: Presenters must be available for at least 1 hour during the 4.5–hour active poster session.
- Please make sure your paper number is clearly visible on your poster board.
- Signs indicating when you will be at your presentation can be picked up at the Facilities Desk. After the session, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.
- Materials for displaying posters will be available at the Facilities Desk.
Remove Your Poster
Note: Posters must be removed by 1900h on the day of presentation. Posters remaining after this time will be recycled.
Facilities Desk
The Facilities Desk is located near the Rafain Expocenter II–III Exhibit Hall. Staff will be available to assist you with the location of your poster and other on-site needs.
Basic materials will be available for your use; however, if you have special needs for your poster presentation, bring those supplies with you to the meeting.
If you have questions, please contact the AGU Meetings Department by e-mail at ja-help@agu.org.