Poster Session Guidelines

Poster sessions are located in Exhibit Hall E, First Level, Oregon Convention Center.

To locate your assigned poster board, look for the section (e.g., PO – Physical Oceanography), then search within the section for the board marked with your paper number.

For example, if your paper number is PO25A-08, your poster board is 08, and you are presenting on Tuesday evening, 23 February, at 1730h (Monday – 1, Tuesday – 2, Wednesday – 3, Thursday – 4).

Please review the checklist below to ensure that you have not missed any important information preparing your poster presentation for the 2010 Ocean Sciences Meeting.


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Prepare Your Poster

NOTE: The size of posters should be not more than 45" x 45" (3.75 feet by 3.75 feet) to allow two (2) presenters to utilize one posterboard on each side. Size requirements must be strictly adhered to so posters fit within the space as assigned. If your poster exceeds these specifications, it may be subject to removal.

  • The presentation must cover the material as cited in the abstract.
  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper. Indicate 1) the abstract's presentation number, 2) title, and 3) authors' names.
  • Highlight the authors' names, e-mails, and address information in case the viewer is interested in contacting you for more information.
  • Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be AT LEAST 24-point font (0.9 cm height) and headers AT LEAST 36 point font (1.2 cm height). Use creativity by using different font sizes and styles, perhaps even color.
  • Use different colors and textures/symbols for each line or bar contained in your graph or chart. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels.
  • Organize the paper on the poster board so it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
  • Please do not laminate your poster to ensure that it can be recycled.

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Determine your Audiovisual and Equipment Needs and Submit Your Order

Audio/Visual equipment is not provided for poster sessions. Wireless Internet access, via the 802.11B (Wi-Fi) standard, is available in some areas of the poster session hall. Your laptop must be equipped with a Wi-Fi or 802.11B wireless network card for PCs or an Airport card for Macs.

The deadline to pre-order audiovisual equipment at the discounted rate is 8 February. Orders may be placed on site at the Facilities Desk at the higher rates.

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Set Up Your Poster/Give Your Presentation

To locate your assigned poster board, look for the sign marked with your session number in the center aisles of the poster area. Each poster board will be marked with an individual paper number.

Poster sessions are active for a 1.5-hour period, 1730h-1900h, on the day that the session is scheduled in Exhibit Hall E, at the Oregon Convention Center; sessions are active each evening except for Friday. It is suggested that all posters be on display by Monday evening, 1730h and remain on display for the full week in order to allow full visibility by attendees.

Note: Presenters must be available for at least 1 hour between 1730h and 1900h.

  • Posters should be set up as early as Monday, 22 February, at 1200h, if possible.
  • Posters must remain up the entire week, if possible.
  • Please make sure your paper number is clearly visible on your poster board.
  • Signs indicating when you will be at your presentation can be picked up at the Facilities Desk. After the session, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.
  • Materials (i.e., push pins) are available at the Facilities Desk.

Poster Printing Service

Meeting Organizers have made arrangements with Oregon Blue Print, a local Portland Printer, to print your posters for pick up at the Oregon Convention Center. The cost will be $72.50 USD per poster.

Files can be uploaded directly to ftp://obp-ftp.obpdigital.com. The user name is: obpdigital-ftp; the password is: public1945. The folder name is: 2010 Ocean Sciences Meeting. Once in the folder, users may have to click on the Page icon at top right, and then click Open FTP Site in Windows Explorer from the dropdown box. On the subsequent page, log in again with the user id/password; copy and paste your file. The program to be used for this process is Internet Explorer (IE) only. Submission of PDF files are strongly encouraged.

Once files are uploaded, email digitalprints@obpdigital.com or call (1-503-232-1161) to complete the order, including payment. Payment for all posters is required when placing the order. Participants will also be able to arrange poster printing on site for delivery during the week of the meeting. Please note that Oregon Blue Print needs at least 3 days to fulfill each order.

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Remove Your Poster

Note: Posters must be removed by 1900h on Thursday, 25 February. Posters remaining after this time will be recycled.

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Facilities Desk

The Facilities Desk is located outside of Exhibit Hall E. Staff will be available to assist you with the location of your poster and other on-site needs.

Push pins, tape, and scissors will be available for your use. Additional supplies may be available. However, if you have special needs for your poster presentation, bring those supplies with you to the meeting.

If you have questions, please contact the AGU Meetings Department by e-mail at os-help@agu.org.

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