Return 2000 Spring Meeting
Return to AGU Meetings
The meeting will bring together a broad range of interdisciplinary topics for discussion. Scientific sessions will include, but not limited to: atmospheric sciences, geodesy, geomagnetism and paleomagnetism, hydrology, ocean sciences, planetology, seismology, space physics and aeronomy, tectonophysics, and volcanology, geochemistry, and petrology.
2. Exhibit Dates, Hours, and Location
The 2000 Spring Meeting will be held May 30th through June 3 at the Washington Convention Center in Washington, D.C. Exhibits will be located in Exhibit Hall D of the convention center. Exhibits will be open Wednesday, May 31st through Friday, June 2nd.
Installation Tuesday, May 30 8:30 a.m. - 5:00 p.m.
Exhibit Days Wednesday, May 31 8:30 a.m. - 5:00 p.m.
and Hours Thursday, June 1 8:30 a.m. - 5:00 p.m.
Friday, June 2 8:30 a.m. - 5:00 p.m.
Dismantling Friday, June 2 5:00 p.m. - 8:00 p.m.
3. Exhibitor Eligibility
Exhibits must be related to the scientific interests of AGU's membership. AGU reserves the right to determine the eligibility of any company applying for exhibit space at its meetings. Lease of an exhibit space to an exhibitor does not constitute endorsement of the exhibitor's products or services by AGU. No advertising material used by the exhibitor may contain the AGU logo or meeting logo, nor may it bear any reference to a real or implied endorsement by AGU.
Who should exhibit: college/university programs; corporations with scientific interests; developers and distributors of computer software and hardware; government agencies; manufacturers and representatives of geophysical instruments, equipment, and related supplies; publishers of scientific books and journals; research institutes; and scientific associations and societies.
4. Booth Rental
The Commercial/Government Exhibit Booth Rental Fee is $1,100 (corner booth) and $1,000 (aisle booth) per 10' x 10' and includes:
- Two complimentary meeting registrations per booth
- Two Abstract Volumes per booth
- Two Meeting Programs per booth
- One booth identification sign
- Aisle carpeting
- Exhibitor Service Kit
- Listing (with description) in the Spring Meeting
Program
- Listing (with description) on the AGU Web site
- Security in the exhibit hall on a 24-hour basis
- Morning/afternoon refreshment breaks in the
exhibit hall
The Nonprofit Exhibit Booth Rental Fee is $300 for first booth and $1100 or $1000 for additional booths per 10' X 10' booth and includes:
- One complimentary meeting registration
- One Abstract Volume
- One Meeting Program
- One booth identification sign
- Aisle carpeting
- Exhibitor Service Kit
- Listing (with description) in the Spring Meeting
Program
- Listing (with description) on the AGU Web site
- Security in the exhibit hall on a 24-hour basis
- Morning/afternoon refreshment breaks in the exhibit hall
(Only scientific societies and educational institutions may qualify for the nonprofit rate. Please contact AGU Exhibits Coordinator to determine eligibility.)
5. Booth Design and Funishings
A standard booth is 10' x 10' (or multiples thereof) and includes an 8' high draped backwall, 3' high side rails, and a 7" x 44" placard with the exhibitor's name and booth number. The aisles will be carpeted. The exhibitor's booth must be arranged so as not to obstruct the general view or hide other exhibits. Regular and specially built backwalls, including signs, may not exceed 8' in height. Panels more than 4' high must not project forward from the backwall more than 4'. All display fixtures over 4' in height and placed within 10 lineal feet of an adjoining exhibit, must be confined 5' back from the aisle. Audio-visual devices used in the exhibitor's booth must be approved by AGU. In the course of the exhibition, no audio-visual device or sound system shall be operated in a manner that disturbs or interferes with other exhibitors; AGU will be the sole arbiter of whether or not a given device is disturbing to other exhibitors. Attention-attracting, noise-making devices, loud-speaker systems, and flashing lights must be approved by AGU. Unfinished tables and exposed unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. All boxes and extraneous materials must be stored from sight during show hours. All laws and regulations of local, state, and federal governments pertaining to fire, public safety, and consumer safety shall be observed by each exhibitor.
6. Assignment of Booth Space
Call Jackie Corum-Jackson at 202-777-7536 or send an email to exhibits@agu.org to request an Exhibit Application and Contract, Floor Plan and Current List of Exhibitors.
To ensure that you get your location preference, send in your contract with a 50% deposit as soon as possible. The balance must be paid by March 31, 2000.
Booths will be assigned on a first come basis, determined by the return date of a contract with deposit. If the booth(s) of your choice has already been assigned, you will be contacted to arrange assignment to an appropriate space.
7. Payment, Cancellation, and Rejection Policy
Payment in full is required by March 31. Exhibitors will be mailed an invoice for the balance due not less than 90 days prior to a meeting. Exhibitors will be assessed a $100 late fee for booth rental payments not received by 60 days prior to a meeting.
Program descriptions for exhibitors will not be published unless full payment has been received by the appropriate
deadline.
On or before March 1 (100% refund)
March 2 - March 31 (50% refund)
After April 1 (NO REFUND)
| Jackie Corum-Jackson | |
| Address: | Advertising/Exhibits Department|
| Phone: | 202-777-7536 |
| Fax: | 202-777-7399 |
| E-mail: | exhibits@agu.org |