2001 SPRING MEETING
GUIDELINES FOR POSTER PRESENTATIONS

POSTERBOARD SIZE: 4 ft. high X 6 ft. wide

1. General Information
   • With submission of your abstract to the 2001 Spring Meeting, you agreed to present your abstract on the day, time, and in the mode of presentation assigned by the Program Committee. You have been assigned to a POSTER session at the time listed on your acceptance letter; this cannot be change
   • Schedule times given in the abstract volume are subject to change without prior notice. Check the At-Meeting Program and the Addendum for any program changes.
   
   
2. Poster Preparation
   • Place the title of your paper prominently at the top of the poster board to allow viewers to identify your paper easily. Indicate 1) the presentation number of the abstract, 2) title, and 3) author(s) names. Highlight the authors' names and address information in case the viewer is interested in contacting them for more information.
     
   • Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 5 feet. Type should be at least 1 inch (2.5 cm) high. Use creativity by using different font sizes and styles, perhaps even color. Double-space all text. Use different colors or textures for each line or bar contained in your graph or chart.
     
   • Organize the paper on the poster board so that it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc. The presentation must cover the same material as the abstract. Label different elements as 1, 2, 3, or A, B, C. This will make it easier for a viewer to easily follow your display.
     
   • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.
3. Your Presentation
   • Poster sessions will be held in Hall C of the Hynes Convention Center. To locate your assigned poster board, look for the board with your paper number on it. A diagram will be posted at the AGU Facilities Desk and staff will be available to direct you to your poster board.
     
   • All posters scheduled for Tuesday or Wednesday should be placed on the poster boards between 0730h-0830h on Tuesday, May 29. Posters can remain on display for two days, but must be removed between 1700h and 1730h on Wednesday, May 30.
     
   • All posters scheduled for Thursday or Friday should be placed on the poster boards between 0730h-0830h on Thursday, May 31. Posters can remain on display for two days, but must be removed between 1700h and 1730h on Friday, June 1.
     
   • Posters remaining after these times will be removed by AGU. AGU will not be responsible for posters and materials left on poster boards after the stated hours.
     
   • You are requested to be present at your board for at least one hour during your scheduled session time.
     
4. Audio Visual Equipment and Internet Access
   • Audio-visual (AV) equipment is available to enhance your poster presentation. You may request either a VHS video cassette player or a personal computer (IBM-compatible or Macintosh) but NOT both. AGU will provide this equipment to you for a fraction of the rental fee when your order is received by April 30, 2001. After April 30, equipment orders will only be taken on-site at the AGU Facilities Desk. These equipment orders will be charged an additional late fee and some equipment may not be available.
     
   • Equipment may be used only during your active session time (A.M. or P.M.) and not for the entire day. To place your order, complete the Audio Visual and Equipment ORDER FORM for and send to AGU with payment by April 30, 2001.
     
   • Even if you already indicated your desire for such equipment with your abstract submission, you must complete the order form and send payment for this equipment. You can fax this form if paying with a credit card.
     
   • If you plan to bring your own computer and need Internet access, an electrical outlet, or a table, you must complete the Audio Visual and Equipment ORDER FORM. Orders must be received by April 30, 2001. Orders placed on-site are subject to availability.
     
5. Facilities Desk
   • The AGU Facilities Desk will be located at the entrance of Hall C in the Hynes Convention Center. AGU staff will be available to assist you. Thumbtacks, pushpins, tape, and scissors will be available for your use at the AGU Facilities Desk. Additional supplies may be available, however, if you have special needs for your poster presentation, we suggest you bring those supplies with you to the meeting.
     
   • Questions about Poster equipment should be directed to the AGU Facilities Desk.
     

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