2. General Information/Invitation to Exhibit
The American Geophysical Union (AGU), European Union of Geosciences (EUG),
Geochemical Society (GS), and Mineralogical Society of America (MSA) invite you to join companies, publishers, government agencies, educational institutions, research facilities, and scientific societies who will be exhibiting the latest in geophysical instruments, equipment, software, books and journals, and scientific programs at the 2002 Spring Meeting, in Washington, D.C. The Spring Meeting continues its tradition of bringing together researchers, teachers, contractors, authors, consultants, and students to review the latest issues and studies of the Earth, the planets, and their environment in space. It is expected that more than 3,000 geoscientists will attend this year's meeting.
The meeting will bring together a broad range of interdisciplinary topics for discussion. Scientific sessions will include, but are not limited to: atmospheric sciences, geodesy, geomagnetism and paleomagnetism, hydrology, ocean sciences, planetology, seismology, space physics and aeronomy, tectonophysics, and volcanology, geochemistry, and petrology.
3. Exhibit Dates, Hours, and Location
The 2002 Spring Meeting will be held 28 May through 31 May at the Washington Convention Center in Washington, D.C. Exhibits will be located in Exhibit Hall D of the Washington Convention Center. Exhibits will be open 28 May through 31 May (Tuesday through Friday). Please Note the New 4-Day Exhibition Schedule. All booths are to remain open and staffed during scheduled exhibition hours. Please Note: Early takedown in 2002 may eliminate your company's participation at future AGU Meetings.
Installation Monday, 27 May 8:30 a.m. - 5:00 p.m. Exhibit Days Tuesday, 28 May 8:30 a.m. - 5:00 p.m. And Hours Wednesday, 29 May 8:30 a.m. - 5:00 p.m. Thursday, 30 May 8:30 a.m. - 5:00 p.m. Friday, 31 May 8:30 a.m. - 5:00 p.m. (Booth must remain open until 5:00 p.m.) Dismantling Friday, 31 May 5:00 p.m. - 8:00 p.m.
4. Exhibitor Eligibility
Exhibits must be related to the scientific interests of the sponsor's membership. AGU reserves the right to determine the eligibility of any company applying for exhibit space at this meeting. Lease of an exhibit space to an exhibitor does not constitute endorsement of the exhibitor's products or services by the sponsors. No advertising material used by the exhibitor may contain the sponsor's logo or meeting logo (unless given written permission from AGU), nor may it bear any reference to a real or implied endorsement by the sponsors.
Who should exhibit: college/university programs; corporations with scientific interests; developers and distributors of computer software and hardware; government agencies; manufacturers and representatives of geophysical instruments, equipment, and related supplies; publishers of scientific books and journals; research institutes; and scientific associations and societies.
5. Exhibitor Registration and Housing
Additional registrations may be purchased at the regular meeting registration rates. Each person at your booth must be registered for the meeting.
6. Booth Rental
The booth fees are $1,100 (standard) and $1,200 (premium) per 10' x 10'. Special Rate booth fee is $400 for first booth (AGU will make booth selections) and the regular prices for additional booths. Only scientific societies and educational institutions may qualify for the special rate booth fee. Please contact Exhibits Coordinator for complete eligibility information.
• Standard/Premium Booth: Two complimentary meeting registrations per exhibit booth.
• Special Rate Booth: One complimentary meeting registration
(Additional exhibitor badges will be charged at regular meeting rates for all booths)
• Two Abstract Volumes per exhibitor (CD)
• Two Meeting Programs per exhibitor
• One booth identification sign
• Exhibitor Service Kit
• Listing (with description) in the Spring Meeting Program and inclusion in the list of exhibitors on the AGU Web site
• Security in the exhibit hall on a 24-hour basis
• Morning/afternoon refreshment breaks in the exhibit hall
7. Booth Design and Funishings
A booth is 10' x 10' and includes an 8' high draped backwall, 3' high side rails, and a 7" x 44" placard with the exhibitor's name and booth number. The aisles will be carpeted. It is mandatory that all booths be carpeted at the exhibitor's expense. The exhibitor's booth must be arranged so as not to obstruct the general view or hide other exhibits. Regular and specially built backwalls, including signs, may not exceed 8' in height. Panels more than 4' high must not project forward from the backwall more than 4'. All display fixtures over 4' in height and placed within 10 lineal feet of an adjoining exhibit, must be confined 5' back from the aisle. Audio-visual devices used in the exhibitor's booth must be approved by AGU. In the course of the exhibition, no audio-visual device or sound system shall be operated in a manner that disturbs or interferes with other exhibitors; AGU will be the sole arbiter of whether or not a given device is disturbing to other exhibitors. Attention-attracting, noise-making devices, loud-speaker systems, and flashing lights must be approved by AGU. Unfinished tables and exposed unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. All boxes and extraneous materials must be stored from sight during show hours. All laws and regulations of local, state, and federal governments pertaining to fire, public safety, and consumer safety shall be observed by each exhibitor.
Note: If you are unsure that your booth design meets these standards, please contact AGU Exhibits Coordinator as early as possible.
8. Assignment of Booth Space
To increase your chances of getting your location preference, send in your contract with a 50% deposit as soon as possible. The balance must be paid by 30 April 2002. Booths will be assigned on a first-come, first-served basis, determined by the return date of a contract with deposit. We will also look at exhibitors' history with AGU where there are discrepancies. If the booth(s) of your choice has already been assigned, you will be contacted to arrange assignment to an appropriate space.
Contact Dazzerine L. Hall at +1-202-777-7318 or 777-7536 or send an E-mail to email@example.com to request additional information.
Rate and Layout Changes: AGU reserves the right to revise its rates, and such revision shall be in writing. All contracts will be honored at the prevailing rates at the time of the contract. AGU reserves the right to change the floor plan and/or relocate any exhibit without prior notification.
9. Exhibit Hall Floor Plan
10. Payment, Cancellation, and Rejection Policy
11. Security, Liability, and Insurance
Security guards will be furnished in the exhibit hall on a 24-hour basis, but the furnishing of such guards shall not be deemed to increase the liability of the sponsors. Sponsors shall not be held responsible for the loss of any material by any cause and usage. The exhibitor will exercise normal precautions to discourage loss due to theft or any other cause. AGU will exercise reasonable care for the protection of the exhibitor's materials and displays. However, the exhibitor expressly releases the foregoing named from any and all claims for such loss, damage, or injury in the absence of negligence. Exhibitors desiring to carry insurance will do so at their own expense. In the event the meeting/exhibition is canceled, the liability of the sponsors shall be limited to the money paid by the exhibitor for exhibit booth rental, less a proportionate share of all expenses incurred by AGU for the exhibition.
12. EXHIBITOR APPLICATION & CONTRACT
2002 Exhibitor Application & Contract
13. Sales, Taxes, and License Fees
Advertising is available in the Meeting Program.
Advertising Closing Dates
Space Reservation: 27 March 2002
Mechanical Due:10 April 2002
Inside Back Cover
(7 1/4" x 9 3/4") $2,030 (4-color)
Inside Front Cover
(7 1/4" x 9 3/4") $2,030 (4-color)
How to submit your ad: Zip disk or CD is preferred for electronic submissions either in Adobe Illustrator, EPS format (embedded with fonts), Quark file with all fonts, or TIFF (Tagged Image File Format/for PC, at least 300 DPI). A laser proof or print is required with all submissions. If submitting B/W film, line screen is 133, film should be right reading emulsion side down. There will be a $25.00 charge for all non-electronic submissions.
15. Decorator/Exhibit Contractor
Exhibitor service manuals will be mailed late March 2002. If the exhibitor uses a contractor other than the official service contractor, the exhibitor's contractor must notify AGU and must provide a certificate of insurance for liability and workmen's compensation and must also agree to comply with the exhibition rules and regulations.
16. 2001 Spring Meeting Exhibitors List
American Astronomical Society, Solar Physics Division (AAS/SPD)
Academic Book Exhibits
American Meteorological Society
Astrophysics Data System (ADS)
Cambridge University Press
Cooperative Institute for Research in Environmental Sciences (CIRES)
University of Colorado at Boulder
Earth Science Technology Office (ESTO), GSFC-NASA
Environmental and Engineering Geophysical Society(EEGS)
European Geophysical Society (EGS)
International Union of Geodesy & Geophysics (IUGG) University of Colorado
Meteorological & Geoastrophysical Abstracts
Massachusetts Institute ofTechnology (M.I.T.)
NASA/GSFC Sun Earth Connection Program
NASA Langley SAIC Atmospheric Sciences Data Center
NASA/GSFC GES DES DISC/DAAC&GCMD
National Research Council/NAS
National Sciences Foundation - Directorate for Geosciences
National Solar Observatory
The Environmental Careers Organization
W.H. Freeman and Company
17. Past Meetings Statistics
Spring Meeting 2000 - 2562
Spring Meeting 2001 - 2632
Spring Meeting 2002 - 2738 (projected)
Spring Meeting 2000 - 3128
Spring Meeting 2001 - 3253
Spring Meeting 2002 - 3021 (projected)
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