- General Information/Invitation to Exhibit
- Exhibit Dates, Hours, and Location
- Exhibitor Eligibility
- Booth Rental
- Booth Design and Funishings
- Assignment of Booth Space
- Payment, Cancellation, and Rejection Policy
- Previous Spring Meeting Exhibitors:
- For Additional Information
1. General Information/Invitation to Exhibit
The American Geophysical Union (AGU), the American Astronomical Society/Solar Physics Division (AAS/SPD), the Geochemical Society (GS), and the Mineralogical Society of America (MSA) invite you to the join companies, publishers, government agencies, educational institutions, research facilities, and scientific societies who will be exhibiting the latest in geophysical instruments, equipment, software, books and journals, and scientific programs at the 1998 Spring Meeting, in Boston, Massachusetts. The Spring Meeting continues its tradition of bringing together researchers, teachers, contractors, authors, consultants, and students to review the latest issues and studies of the Earth, the planets, and their environment in space. It is expected that more than 3500 geoscientists will attend this year's meeting.
The meeting will bring together a broad range of interdisciplinary topics for discussion. Scientific sessions will include, but not limited to: atmospheric sciences, geodesy, geomagnetism and paleomagnetism, hydrology, ocean sciences, planetology, seismology, space physics and aeronomy, tectonophysics, and volcanology, geochemistry, and petrology.
2. Exhibit Dates, Hours, and Location
| Move-In | Monday | May 25 | 8:30 a.m. - 5:00 p.m. | |
| Exhibits Open | Tuesday | May 26 | 8:30 a.m. - 5:00 p.m. | |
| Exhibits Open | Wednesday | May 27 | 8:30 a.m. - 5:00 p.m. | |
| Exhibits Open | Thursday | May 28 | 8:30 a.m. - 5:00 p.m. | |
| Move-Out | Thursday | May 28 | 5:00 p.m. - 8:00 p.m. |
3. Exhibitor Eligibility
Who should exhibit: college/university programs; corporations with scientific interests; developers and distributors of computer software and hardware; government agencies; manufacturers and representatives of geophysical instruments, equipment, and related supplies; publishers of scientific books and journals; research institutes; and scientific associations and societies.
Exhibits must be informative, related to the geophysical sciences, and consistent with the educational goals of the sponsoring societies. AGU reserves the right to determine the eligibility of any exhibitor applying for booth space at its meetings. Lease of an exhibit space to an exhibitor does not constitute endorsement of the exhibitor's products or services by AGU. No advertising material used by the exhibitor may contain the AGU logo or the meeting logo, nor may it bear any reference to a real or implied endorsement by AGU.
The Commercial/Government Exhibit Booth Rental Fee is $1000 per 10' x 10' and includes:- Two complimentary meeting registrations per booth
- Two Abstract Volumes per booth
- Two Meeting Programs per booth
- One booth identification sign
- Aisle carpeting
- Exhibitor Service Kit
- Listing (with description) in the Spring Meeting Program
- Listing (with description) on the AGU Web site
- Security in the exhibit hall on a 24-hour basis
- Morning/afternoon refreshment breaks in the exhibit hallThe Nonprofit Exhibit Booth Rental Fee is $400 for one 8' x 10' booth and includes:
- One complimentary meeting registration
- One Abstract Volume
- One Meeting Program
- One booth identification sign
- Aisle carpeting
- Exhibitor Service Kit
- Listing (with description) in the Spring Meeting Program
- Listing (with description) on the AGU Web site
- Security in the exhibit hall on a 24-hour basis
- Morning/afternoon refreshment breaks in the exhibit hall
(Only scientific societies and educational institutions may qualify for the nonprofit rate.)
5. Booth Design and Funishings
A standard booth is 10' x 10' (or multiples thereof) and includes an 8' high draped backwall, 3' high side rails, and a 7" x 44" placard with the exhibitor's name and booth number. The aisles will be carpeted. The exhibitor's booth must be arranged so as not to obstruct the general view or hide other exhibits. Regular and specially built backwalls, including signs, may not exceed 8' in height. Panels more than 4' high must not project forward from the backwall more than 4'. All display fixtures over 4' in height and placed within 10 lineal feet of an adjoining exhibit, must be confined 5' back from the aisle. Audio-visual devices used in the exhibitor's booth must be approved by AGU. In the course of the exhibition, no audio-visual device or sound system shall be operated in a manner that disturbs or interferes with other exhibitors; AGU will be the sole arbiter of whether or not a given device is disturbing to other exhibitors. Attention-attracting, noise-making devices, loud-speaker systems, and flashing lights must be approved by AGU. Unfinished tables and exposed unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. All boxes and extraneous materials must be stored from sight during show hours. All laws and regulations of local, state, and federal governments pertaining to fire, public safety, and consumer safety shall be observed by each exhibitor.
6. Assignment of Booth Space
Booths are assigned on a first come basis, based on the receipt of a reservation form with 50% deposit. Every effort will be made to place each exhibitor in one of their preferred locations. However, AGU reserves the right to make final booth assignments at its sole discretion.
7. Payment, Cancellation, and Rejection Policy
Payment
A 50% deposit of requested exhibit space must accompany an Exhibit Application and Contract if submitted more than 60 days prior to a meeting. Full payment must accompany an Exhibit Application and Contract if submitted 60 or fewer days prior to a meeting. (Government agencies may submit a purchase order for the full amount.)Payment in full is required 60 days prior to a meeting. Exhibitors will be mailed an invoice for the balance due not less than 90 days prior to a meeting. Exhibitors will be assessed a $100 late fee for booth rental payments not received by 60 days prior to a meeting.
Program descriptions for exhibitors will not be published unless full payment has been received by the appropriate deadline.
Cancellation Policy
| 90+ days prior to meeting | 100% refund of monies paid |
| 89-60 days prior to meeting | 50% forfeiture of deposit |
| 59 or fewer days prior to meeting | NO refund |
Rejection Policy
AGU reserves the right to refuse any applicant for exhibit space as well as the right to restrict or evict any exhibit that, in the opinion of AGU, detracts from the general character of the meeting. This reservation applies to displays, printed matter, promotional materials, noise, personal conduct, and method of operation. In the event of such restrictions or eviction, AGU will not be liable for any exhibit expenses.
8. Previous Spring Meeting Exhibitors:
Academia Book Exhibits
Academic Press
American Geological Institute
American Geophysical Union
Applied Physics Laboratory/The Johns Hopkins University
Cambridge University Press
Core Software Technology
Elsevier Science
Final Analysis, Inc.
Fortner Research
The Geochemical Society
Harbor Branch Oceanographic Institution, Inc.
Howard Minerals
IBM
Integral Systems, Inc.
International GPS Service (IGS)
Jet Propulsion Laboratory
JPL/TOPEX Poseidon Project
Leica, Inc.
Lockheed Martin Missiles & Space
Micromass Inc.
Mineralogical Society of America
NASA EOSDIS and NCSA
NASA ERAST
NASA/GSFC Balloon Project
NASA/GSFC/DAAC
National Research Council
National Science Foundation
NOAA/National Geodetic Survey
Omnet/SCIENCEnet
Orbital
Research and Data Systems Corporation
Research Systems, Inc.
Science Press New York, Ltd.
Solar Light Company, Inc.
Spartan 400
Trimble Navigation, Ltd.
US DoE/Office of Science & Technology
W.H. Freeman & Company
VG Elemental
| Karol Snyder Advertising and Exhibits Sales Manager American Geophysical Union 2000 Florida Ave., NW Washington, DC 20009 USA |
| Tel: | +1-202-939-3205 |
| Fax: | +1-202-939-3229 |
| E-mail: | exhibits@agu.org |
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