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Poster Session Guidelines

Poster sessions are located throughout the first and second floors on the Convention Center. To locate your assigned poster board, look for the board marked with the last four digits of your paper number. Maps will be provided in your program noting section areas and numbers.

For example, if your paper number is H32A-0490, your poster board is 0490.

Please review the checklist below to ensure that you have not missed any important information preparing your poster presentation for the 2010 Western Pacific Meeting.


Prepare Your Poster

Each presenter is provided with a 100cm (width) by 250cm (height) poster board.

Audio/Visual equipment is not provided for poster sessions.

The maximum size of your poster cannot exceed 90 cm (width) by 180 cm (heighth).

The presentation must cover the material as cited in the abstract.

  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper. Be sure to include:
    • Abstract's presentation number
    • Title
    • Authors' names
  • Highlight the authors' names, e-mails, and address information in case the viewer is interested in contacting you for more information.
  • Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be at least 24-point font (0.9 cm height) and headers at least 36 point font (1.2 cm height). Use creativity by using different font sizes, styles, and color.
  • Use different colors and textures/symbols for each line or bar contained in your graph or chart. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels.
  • Organize the paper on the poster board so it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.

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Set Up Your Poster/Give Your Presentation

Each poster board will be marked with an individual paper number.

  • Posters should be set up between 0800h and 0830h on the day of your presentation.
  • Posters must remain up the entire day. Do not remove posters before 1730h.
  • Morning poster sessions are scheduled from 0830h to 1200h; afternoon poster sessions are scheduled from 1400h to 1730h.
  • Please make sure your paper number is clearly visible on your poster board.
  • Presenters must be available for at least 1 hour between 0830h and 1200h for morning sessions and between 1400h and 1730h for afternoon sessions. Signs indicating when you will be at your presentation can be picked-up in the Registration area. After the session, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.
  • Posters are attached by velcro to the poster boards.

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Remove Your Poster

Posters must be removed between 1730h and 1800h. Posters remaining after this time will be discarded.