American Geophysical Union
NEWS

Media Advisory 1:
Spring Meeting in Boston, Massachusetts
May 29 - June 2, 2001

Information for Media Representatives:
Save the Dates and Register Now

Science writers are urged to register now for 2001 Spring Meeting, which will take place at Hynes Convention Center in Boston, Massachusetts, from Tuesday, May 29, through Saturday, June 2. This meeting brings together the American Geophysical Union, the Space Physics Division of the American Astronomical Society, the Geochemical Society, and the Mineralogical Society of America for reports on the latest advances in earth and space science.

We anticipate around 140 special sessions in all of the earth and space sciences. The planned special sessions are listed and described, subject to modification, on the AGU web site: http://www.agu.org/meetings/sm01spss.html.

Abstracts

Over 2,600 abstracts were received for this meeting. They will be organized into sessions by the Spring Meeting Program Committee in early April, and we anticipate that they will be available online in fully searchable form (by topic, session, author, institution, etc.) by mid-April. A subsequent media advisory will provide information on searching abstracts.

This year, the abstracts will be available both as a bound volume (approximately 500 pages) or as a fully searchable CD-ROM. Both versions will be available in mid-May. Press registrants may receive either version (but only one) in advance of the meeting. Copies in both formats will be available in the Press Room.

Press facilities

As usual, we will organize press conferences on some of the major developments reported at the meeting. The preliminary announcement of press conferences will be sent in late April, with the "final" (i.e., subject to late changes) version sent in mid-May.

A Press Room and a Briefing Room will be available. A subsequent advisory will provide room numbers for these facilities and phone and fax numbers for the Press Room.

Press Room hours of operation:
May 29-June 2: 7:30 A.M. to 5:00 P.M.

The Press Room will be equipped with telephones (no charge for business calls), fax machine, copier, and computer with Internet access. Press releases relevant to the meeting will be available, as will a message board. Continental breakfast and lunch will be provided daily.

The Briefing Room will be the site of press conferences and can also be used for individual interviews and live feeds.

Housing

AGU has secured blocks of rooms at preferential rates in seven hotels near the Hynes Convention Center. Rates for singles range from $126 to $159, plus tax. For a list of these hotels, their addresses, and rates, see the AGU web site:
http://agu.org/meetings/sm01_hr.html#Hotel.

You may book a room online for any listed hotel:
http://www.pkghlrss.com/events/agu/agu.html.

Special meeting rates are guaranteed only through April 30, but some hotels may sell out prior to that date. You are urged to make early reservations.

Press Registration

Press registrants receive a badge that provides access to any of the scientific sessions of the meeting, the exhibition hall, and the Press Room and Briefing Room. No one will be admitted without a valid badge. A press registration form will be found at the end of this message. You are encouraged to register in advance, to avoid delay at the meeting. If you prefer to register on site, go directly to the Press Room, not the main registration windows.

Eligibility for press registration is limited to the following persons:

• Working press employed by bona fide news media: must present a press card, business card, or letter of introduction from an editor of the publication.
• Freelance science writers: must present a current membership card from NASW, NESW (or other regional affiliate of NASW), CSWA, ISWA, or SEJ, or evidence of by-lined science writing intended for the general public and published in 2000 or 2001, or a letter from a recognized publication, assigning you to cover this meeting.
• Public information officers of scientific societies, educational institutions, and government agencies: must present a business card.

Note: Representatives of publishing houses, for-profit corporations, and the business side of news media must pre-register through the AGU web site or at the main registration desk at the meeting and pay the appropriate fees.

	2001 Spring Meeting Press Registration Form

Fill out this form and click the Submit button below or click here to use a version of this form that can be printed, mailed, or faxed

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Name: (to be printed on badge)
Mailing Address:
Telephone:	Fax:
Email Address:
Media Affiliation: Freelancers: Describe your eligibility per criteria in Media Advisory 01-09 of March 20, 2001. Member of NASW Regional affiliate of NASW CSWA ISWA Letter from recognized publication assigning you to cover this meeting Evidence of bylined science story published in 2000 or 2001
Abstracts
I prefer the abstracts as (check one only): CD-ROM (searchable) Bound volume (ca. 500 pages)
Send Abstracts to me at the above address by USPS First Class mail. Send Abstracts to me at the above address (no P.O. Boxes!) via express service Do not send Abstracts in advance; hold for me in the Press Room.
Name of service (e.g. FedEx, UPS, etc.):
Class of service (e.g. next day, 2nd day, etc.):
My Account Number:
Press pre-registration deadline is Monday, May 21, 2001. (Form must be received at AGU by that date for your badge to be available upon arrival, avoiding delay. You may also register in the Press Room.)