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Session, Town Hall, & Workshop Proposals

Sessions, Town Halls, Workshops, and Innovative Sessions

Proposal submissions are now closed. Submitters were notified of acceptance in June.

If you have any questions, please contact AGU's Scientific Program Team

Who can submit?

AGU is committed to developing a diverse and equitable Fall Meeting and an inclusive program that enriches our science and society. We encourage sessions with diverse groups of conveners who can work together to broaden participation.
The primary convener serves as the point of contact for the session and MUST be a CURRENT 2020 AGU member.
Co-conveners are not required to be AGU members; however, to fully participate in the planning and scheduling process in August, current 2020 membership is required.
All session conveners and chairs should review AGU's Scientific Integrity and Professional Ethics Policy.

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Session proposal guidelines

We recommend you prepare your proposal outside of the online submission system to avoid losing any content in case of technical issues. Please refer to AGU's guidelines for proposals for additional questions.

All proposals must meet these standards to be considered and will be reviewed by the AGU Fall Meeting Program Committee.

Before submitting your proposal, please take the time to carefully examine the list of session proposals already submitted to the meeting to ensure your proposed session does not significantly overlap with other sessions.

Each proposal must have between two and four conveners, including the primary convener. We encourage a diverse set of conveners; please consider including an early career scientist in your proposal.

At least one of the conveners must be designated as a ‘primary liaison’ and be available for discussions with the Program Committee regarding the session proposal during May and August. The full name, affiliation, and email address of each convener is required. All individuals listed as a convener must have agreed to serve as a convener before submitting the proposal.

Please note: sessions with similar scope may be merged and merged sessions still are only allowed have four conveners. To ease the merging process it is recommended to only include two conveners at the time of submission. Conveners can be updated after acceptance if needed. 

There is no limit on the number of proposals submitted by an individual convener, however, the AGU Fall Meeting Program Committee reserves the right to reject or merge multiple proposals submitted by the same convener(s) on related topics or across disciplines. The Program Committee may also move sessions to another or more appropriate AGU section than the one to which it was submitted, request conveners revise the session title and/or description, or merge proposals on similar topics.

Session proposals must include an informative title, a maximum of 300 characters not including spaces, and be in title case (e.g., Mark the Dates for Fall Meeting on Your Calendar).

The session description is limited to 150 words and should concisely describe the session's scientific and topical relevance. Sessions can focus on scientific results, their applications, or the impact of Earth and space science on society.

The description will be used during the review process. After the abstract deadline, proposed session descriptions will no longer be posted. Prior to acceptance, the Program Committee may request that conveners revise the session title and/or description or merge proposals on similar topics. Session descriptions will be posted during the abstract submission phase to assist submitters in identifying an appropriate session and will be published in the final program.

Sessions that are celebratory or honorary will not be considered. Sessions cannot be in tribute of a specific person or contain the name of a scientist in the session title or description. Proposals deemed to be primarily advertisements of commercial products and services or that contain the name of a specific experiment in the title or description will not be considered.

Proposals should not include potential invited authors or make special requests.

Session conveners may not be the first author or presenter on an invited abstract in the session they are convening. Conveners may submit a contributed abstract to any session or a session they are convening; however, they must be scheduled as a poster presentation.


Session proposals will be publicly available throughout the submission period. Potential chairs should carefully examine the list of submitted session proposals to ensure their proposed session does not significantly overlap with other sessions.

Session conveners may propose sessions in other formats than the traditional oral or poster sessions. More information on these formats is available within the Session Formats section below.

SWIRLs (Sessions With Interdisciplinary Research Linkages) identify, link, and organize sessions covering major themes across various disciplines and sections. If appropriate, choose a corresponding SWIRL theme to help make your session more discoverable within the scientific program. There is a limit of 1 SWIRL selection per session proposal.

Consult the section below, Collaborative Sessions, to determine if your session should be co-organized, cross-listed, or co-sponsored. By selecting these options, you indicate opportunities for collaboration or a connection between related sessions and across topics.

With the exception of approved Union sessions, section sessions are able to invite up to two authors to submit abstracts to your session once abstract submissions open in June. 

AGU’s main objectives for allowing invited authors include: (1) raising the profile of a session and (2) enticing authors who would not otherwise submit an abstract to a session in an effort to, for example, enhance diversity or interdisciplinary perspectives or feature early-career scientists.

IMPORTANT NOTE: Being an invited author does not guarantee that the person will receive an oral presentation unless it is a Union session.  

All invited authors may be subject to being scheduled either in an oral OR a poster session. If a session is allocated an oral session the authors in that session and the length of presentations will be determined by the conveners during the scheduling process.

AGU GO provides users with live streamed and/or on-demand presentations of sessions to expand the reach of the Fall Meeting. During the submission process, conveners may request that their proposals be considered for AGU GO. If approved, ALL contributed and invited abstract submitters must sign a release. All Union sessions will be part of AGU GO in 2020; all of the oral presentations in these sessions are required to be available.

Index terms help authors to search for relevant sessions during the abstract submission process. They are equally helpful to attendees when the online program is published.  One to four index terms must be provided with the session proposal. View the full list of index terms within our resources for authors.

Session formats

Aside from the traditional oral and poster session formats, several additional session formats are also available. Proposals for specific session formats will be reviewed and are not guaranteed. Selecting a specific session format does not increase chances of receiving an oral session.

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  • Poster sessions receive half-day slots and will be displayed for a full day during the meeting but will be considered active only during the session time block. More than half of the presentations given at AGU Fall Meeting are poster sessions.
  • Oral sessions receive a two-hour time slot. There are no one-hour sessions, except named lectures. Conveners may schedule these sessions with varying presentation lengths and as informal panels. Not all sessions receive an oral allocation.

    • Panels are formal discussions in an oral session setting. Panels will be approved by the Program Committee prior to abstract submissions opening in June. Sessions that are allocated an oral session in August may also schedule their session as a panel if they wish.
    • Short talks are quick-changing oral presentations comprised of multiple five-minute talks or a mix of oral and poster presentations in an oral session setting.
  • eLightning sessions are three-minute oral presentations, paired with digital, interactive, poster presentations. View the Fall Meeting 2019 eLightning Gallery for examples.
  • Poster only format selection indicates the convener requests only a poster session, without an oral session component.
Plenary session at Fall Meeting 2019

SWIRL themes

SWIRLs (Sessions With Interdisciplinary Research Linkages) identify, link, and organize sessions covering major themes across various disciplines and sections. If appropriate, choose a corresponding SWIRL theme to help make your session more discoverable. SWIRLs will be used for creating suggested itineraries once the scientific program is released in October. There is a limit of 1 SWIRL selection per session proposal.

The climate system comprises various components, including the atmosphere, hydrosphere, cryosphere, lithosphere, and biosphere. Sessions highlight the scientific advancements in research dealing with climate variability, climate change and climate change impacts - from global to local scales – and from the past to the future.

Earth and space science data is critical to scientific advancement–improving our understanding of how natural systems operate and change. Whenever possible, data should be openly accessible and preserved for reuse in the future. Sessions highlight emerging technologies, new platforms that enable the collection of new data, new computational techniques (machine learning, semantic technologies) and new visualization tools.

From the Earth’s magnetosphere to its inner core, the geosphere, the biosphere, the hydrosphere, and the atmosphere interact in large-scale processes that have governed the Earth’s evolution since its formation. These sessions and named lectures highlight observations and models that shed light on and deepen our understanding of earth processes.

Selected sessions draw from diverse fields of study, providing new insights that enlarge our understanding of the physics and impacts of extreme events and hazards. They also explore monitoring trends, planned new observations, and new tools to predict extreme events and associated hazards.

This collection is composed of sessions on resources and energy challenges, as well as methods for their identification, processes taking place, management, and modeling, with a particular emphasis on water resources.

Sessions examine the physical processes within our solar system that led to the formation of Earth and other planets and the differences in their atmospheres, surfaces, and interiors. Planetary habitability, recognition of extraterrestrial biosignatures, and investigative approaches to detecting life elsewhere in the solar system are also explored.

Communicating the value and impact of Earth and space science to decision makers, journalists, and public audiences is critically important. Effective science communication allows us to build dialogues and develop and foster relationships of mutual respect. Sessions in this SWIRL will provide examples, guidelines, and/or insights into ways to communicate science and its value in an accessible, compelling, and reciprocal manner across a variety of media (including art, social media, and multimedia) and with a wide variety of audiences.

Soils are both responders and drivers of critical environmental changes facing the Earth. These sessions highlight the complexity of the soil system including erosion; dust production; soils in water, transport, and chemistry; isotopic analyses; pedogenic processes affected by volcanism; physical, chemical, and biological composition; fertility; greenhouse gas production; and weathering.

  • 1 AGU Section Cross-Listing

    Conveners can select up to four AGU section cross-listings. These are used for indexing and as a point of reference for authors during the abstract submission process. They also help attendees find sessions of interest in the online program.
  • 2 Co-organized sessions

    Co-organized sessions showcase transdisciplinary science. They indicate a collaborative effort among AGU sections. Co-organized sessions must have co-conveners with primary affiliations in different AGU sections.
  • 3 Co-sponsored Sessions

    Co-sponsored sessions strengthen collaboration across organizations with whom AGU has an agreement and among members. They help attendees to find sessions of interest. If you are not a current AGU member but you are a member of a co-sponsoring organization, email the Scientific Program Team for help with submitting your session proposal. See the full list of co-sponsoring organizations below.
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Is the session collaborative?


Proposing a Union session

Union sessions should focus on topics of broad interest that benefit attendees who have expansive interests beyond their own discipline. Because of the multidisciplinary character of these sessions, Union sessions are not cross-listed with sections.

  • 1
    Union session proposals are approved by the chair of the AGU Fall Meeting Program Committee.
  • 2
    Union sessions are the only scientific sessions that consist entirely of invited abstracts.
  • 3
    There is no limit on the number of invited authors for Union sessions, but a maximum of eight authors is recommended.
  • 4
    The length of presentations is at the discretion of the convener. Conveners are encouraged to schedule longer presentations in Union sessions (20–30 minutes), instead of the traditional 15-minute talks in other sessions.
  • 5
    Union sessions are limited. Each approved Union session topic will be a two-hour oral session and do not have a poster component.
  • 6
    If a session submitted as a Union session is not approved , it may be moved to a regular section session. That session is not guaranteed an oral allocation and must abide by the two invited author maximum.
  • 7
    All Union sessions will be part of AGU GO in 2020; all of the oral presentations in these sessions are required to be available.

Session proposal review process

The AGU Fall Meeting Program Committee will review all session proposals in mid-May. The evaluation process may include decisions to merge several proposals to ensure ample interest in each session and to avoid duplicate sessions on similar topics.

At least one of the conveners must be designated as a 'liaison' and be available for any discussions with the Program Committee regarding the session proposal in May. The Program Committee will notify conveners if sessions need to be merged or have their descriptions revised. Conveners will receive an email regarding the status of their proposal in June 2020.

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Town Hall proposal guidelines

Town Halls offer an opportunity for government agencies, academic programs, special projects, and other focused interest groups to gather input from the AGU community. They are open to all meeting participants.  The Fall Meeting Program Committee reviews and assesses the proposals, and finalizes the schedule for all approved Town Halls.

All session conveners and chairs should review AGU's Scientific Integrity and Professional Ethics Policy.

All Town Hall participants and organizers must register to attend Fall Meeting in order to attend the Town Hall;  registration will open in August.

The description should be not more than 200 words, including target audience and goals. If accepted, the description may be edited to conform to AGU style and format before being published.

The submitter must be an AGU member and be up-to-date on their 2020 dues.

Town Hall proposals must include a primary contact, including name and affiliation, and a list of proposed speaker names, if applicable. Please add as much information as known at the time of submission. If accepted, you will have an opportunity to update your list of participants.

What is a scientific workshop?

Scientific workshops provide a way to share your knowledge, skills or other resources in a workshop setting, free from the format constraints of traditional scientific sessions. For examples of past workshops, view the Fall Meeting 2019 scientific workshop schedule.

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Workshop proposal guidelines

We invite AGU members, industry partners, and other organizations to bring their innovative workshop ideas and content to Fall Meeting to share with over 25,000 attendees. Submissions will be reviewed and approved by the Fall Meeting Program Committee.

Scientific Workshops will be held prior to the Fall Meeting on Saturday, 5 December and Sunday, 6 December.

Proposals should include the following: a brief description (1-2 paragraphs) of the workshop, proposed agenda, at least one defined learning objective and its relevance to the AGU community, and the names and emails of all organizers and presenters.

Workshop organizers should review AGU's Scientific Integrity and Professional Ethics Policy.

Proposals should include at least one defined learning objective.

Proposals should indicate if they will be a half-day or full-day workshop (4 hours and 8 hours respectively). All workshops will include breakfast and/or lunch depending on full-day or half-day scheduling.

Workshop attendance will be limited to 150 attendees.

Unless workshop conveners have their own funding sources to sponsor or support attendees' workshop registration fees, AGU will charge workshop attendees as follows:


Regular:  $50 for full day workshop/$30 for half day workshop

Student:  $20 for full day workshop/$10 for half day workshop

Tier 1 & 2:  $0 for both full and half day workshops


Regular:  $75 for full day workshop/$50 for half day workshop

Student:  $35 for full day workshop/$15 for half day workshop

Tier 1 & 2:  $0 for both full and half day workshops.

Workshop selection process

The Fall Meeting Program Committee uses the following criteria during the approval process to select workshops:
  • 1
    The proposed workshop is transdisciplinary in focus.
  • 2
    The workshop is educational or co-creative in nature. Workshops that are advertisements of commercial products and services will not be considered.
  • 3
    The workshop proposal encourages analysis and reflection on scientific subject matter that formulate challenge problems and promote discussion, debates, and long-term visions for the discipline.
  • 4
    The proposed workshop is creatively structured to promote discussion and interaction among the attendees.
  • 5
    The proposal was submitted by a community that has not traditionally participated at Fall Meeting, but is relevant to Earth and space science.
  • 6
    The workshop is organized by a diverse set of leaders versus a single convener (the committee recommends three to four).
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Innovative Sessions that include a virtual component

AGU is calling for session proposals that integrate virtual participation and presentation in a dynamic way and creatively demonstrate the value and potential of remote participation and engagement.

Successful proposals will:

  • Feature speakers or presenters who are of high benefit to the AGU community, but unable to attend the Fall Meeting.
  • Demonstrate or showcase new opportunities for virtual engagement by remote and in-person participants that could be models for expanding inclusion and reducing the carbon footprint of future meetings.
  • Showcase or connect remote locations, labs, and/or field sites as part of the presentation and session.
  • Encompass diverse presenters and conveners.
  • Consist of oral, panel, poster, or eLightning, or a combination of any of these.
  • Span a typical two-hour or half-day poster slot or half-day or full day meeting-within-a-meeting (see below).

One example is the GeoHealth session at the 2019 Fall Meeting. Session proposals will be evaluated on the benefit for both remote and in-person attendees as well as on technological feasibility, cost and likelihood of success (e.g., commitment of remote speakers should be indicated).

At Fall Meeting 2019, attendees in San Francisco joined scientists in Washington, D.C., in a simulcast Town Hall meeting.

Innovative Meeting-within-a-Meeting sessions

AGU is calling for session proposals that allow for a “meeting-within-a-meeting,” presenting a half-day of creative programming designed around a unifying theme. An example would be similar to the daily Centennial Neighborhood programming at the 2019 meeting.

Successful proposals will:

  • Use a creative mix of programming to engage attendees.
  • Provide a theme of interest to the broad membership.
    • Convergent science themes that bring in scientific thought leaders connected to AGU’s mission are particularly welcome.
  • Encompass diverse presenters and conveners.
  • Span a half- or one-day (i.e., morning or afternoon, or both)

A crowd view of a Fall Meeting 2019 speaker in the Centennial Central area (Moscone Center, San Francisco)

Innovative session acceptance process

Session proposals will be evaluated by the Fall Meeting Program Committee (FMPC) in May on the above criteria as well as on their benefit for attendees, breadth and impact of the proposal toward showcasing AGU-related science. We also encourage proposals that include virtual components, as outlined above. The FMPC will also consider technological feasibility, cost and likelihood of success (e.g., commitment of speakers should be indicated, detailed agenda).

AGU staff will work with the conveners, following their submissions, to assess the cost of technology and support needed for each proposal. Up to 10 sessions of each type will be selected. If a session is not selected, we will contact the conveners with the option of transferring it to a regular oral, poster or eLightning session.

If a session is accepted, the conveners will work with appropriate FMPC liaisons and AGU staff to plan these sessions. AGU will support the execution of these sessions so no fundraising will be necessary. Regular check-ins and progress will be assessed to ensure a high-quality outcome. If conveners are not be able to adhere to regularly scheduled check-ins, the session will be cancelled.

Invited author policies

Keep in mind the first author policy as you consider invited authors for your session.

  1. First authors can have a maximum of one contributed and one invited abstract or two invited abstracts. The only exemption to this policy is submitting one additional contributed abstract to a session for: GeoHealth (GH), Education (ED), Science and Society (SY), or, for 2020, a COVID-19 session.
  2. There are no exceptions to the first author policy, regardless of the number of invitations an author receives.

Once sessions are approved and abstract submissions open, conveners of non-Union and non-panel sessions are able to invite up to two authors to submit abstracts to their session.

AGU’s main objectives for allowing invited authors include:

  1. Raising the profile of a session; and
  2. Enticing authors who would not otherwise submit an abstract to a session in an effort to, for example, enhance diversity or interdisciplinary perspectives or feature early-career scientists.

You may utilize your community networks as well as the resources below to aid Conveners in searching for diverse speakers, based on their expertise in their respective fields. Please note: these are not comprehensive resources and only include scientists that agree to have their names listed.

Diverse Sources                                                                      500 Women Scientists 

500 Queer Scientists                                                               Women's Media Center SheSource 

Black Creators/Scientists/Educators/SciCommers                 

PLZ Diversify Your Panel 

AGU-San Francisco-night-Lombard street-city

Important note

Being an invited author DOES NOT guarantee that the person will receive an oral presentation unless it is a Union or approved panel session. All invited authors may be subject to being scheduled in an oral, eLightning or poster session. If a session is given an oral allocation, which is also NOT guaranteed, the authors in that session and the length of presentations will be decided by the convener during the scheduling process.

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Things to know

Invited authors must be AGU members and up to date with 2020 membership dues; however, special exemptions may be requested for members of cooperating societies or invited authors who are non-geoscientists. Invitations must be submitted by 15 July 2020 to ensure the author has enough time to receive the invitation and submits the abstract by the deadline.

  • 1
    Do not make any promises to your invited authors that they are guaranteed an oral presentation. Invited authors are not guaranteed an oral presentation and may be assigned a poster presentation.
  • 2
    Please give your invited authors at least two weeks to accept the invitation and submit their abstracts. Conveners of approved sessions may invite authors via the online tool beginning in June. 
  • 3
    An individual may not accept invitations to submit an abstract to more than two sessions.
  • 4
    All abstract submission fees are nonrefundable. Refunds will not be issued if policies are violated or an abstract is rejected.
  • 5
    Invited authors do not receive waived or discounted abstract submission fees and registration fees; no travel reimbursements are provided to invited authors.
  • 6
    Session conveners may not be the first author or presenter on an invited abstract in the session they are convening.
  • 7
    Conveners are allowed to submit abstracts to their own session but are not allowed to be invited authors to their own session or to schedule themselves as an oral presentation.
  • 8
    If a session receives multiple oral or poster session allocations, session conveners can retroactively mark up to two abstracts as “Highlighted” per each additional session during the scheduling period if needed.
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Invited author instructions

Conveners who are AGU members will receive access to the online invitation management system when abstract submission opens. After logging into the invitation management session, conveners can click on "My Account," then on the name of their session to access the Session Proposal Control Panel. Within the panel, conveners should click the Invited Author Management button to access the invitation tool. 

Conveners can enter the names of up to two individuals they wish to invite to submit an abstract to their session. There is a limit of six invited authors for Union or panel sessions.

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Conveners are asked to manage and send formal invitations to invited authors via the online program management system as soon as possible. Conveners will have access to the system to send formal invitations up until the abstract deadline if needed. Please send invitations as soon as possible to ensure that your invited authors will have enough time to accept and submit their abstract before the abstract deadline. There will be no exceptions to the abstract submission deadline.

Invited authors must not submit their abstract until they receive an email from the online invitation system with detailed instructions. Invited authors must accept their invitation via the online abstract submission system in order to submit their abstract directly to your session by the deadline. This is a firm deadline and late submissions will not be accepted.

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Monitoring abstracts

If accepted, your session is available for abstract submissions. You are expected to monitor your session during the submission period for abstracts that clearly do not belong in your session. You can track and review abstracts submitted by logging into the User Portal and clicking on your session name. Abstract details will appear on the “View Submission” page above the list of conveners. Abstract titles and author names are also displayed in the public session viewer, although abstract text is not viewable to the public during this period.

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Session conveners should monitor the following

  • Abstracts that are not topically relevant to your session or if you think an abstract was submitted to your session by mistake. Please notify the program committee or the scientific program team by the deadline and we will contact the author with the concern and move the abstract to a more appropriate session. This may happen due to author oversight or a misunderstanding of the session’s intent.
  • Note: An abstract cannot be transferred after the program is finalized. Each author is counting on you as a convener to ensure that all abstracts submitted and accepted to your session are topically appropriate.
  • Invited authors who have not accepted the invitation to submit or have not submitted their abstract. Please follow up to ensure invited authors have received the invitation and intend to submit the abstract. Late submissions will not be accepted. If the author has declined the invitation, you can invite another author in their place. You can do this up until the abstract submission deadline.
  • Other sessions with which your session can be merged based on abstract submissions. Please notify your program committee representative if you have any suggestions on potential merges.
  • You may promote your session to your community; however, you may not request that an author move their abstract from another session to your session. 
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Notes on Timing

At least one of the conveners must be available in late August for the scheduling of your session. Please note that, at the discretion of your program committee representative, you may be asked to merge with another session in early to mid-August. More information on scheduling will be available soon in the “After Submissions” tab above.

Abstract submissions are open from late June to 29 July 2020. Abstract notifications and notification of your sessions’ official scheduled day and time will be sent out in early October 2020. After notifications are distributed, please monitor your session to note withdrawals.

Please contact the scientific program team or your program committee representative if you have any concerns while monitoring your session during the abstract submission period.

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Resources to promote your session

As a convener, please promote your session to your colleagues. We've created some simple templates for you to share on your social media channels. 

If you want to use Canva, a free design platform, to customize your promotional template for your sessions to posters to section activities, please visit our Dropbox account.

We have also created some social graphics below for you to use to promote abstract submissions. Please use the title of your session in the body of your post with the hashtag #AGU20. To download the full-size version, click each graphic and then right click to save the image.

Twitter shareable:

Submit Your Abstract sharable TW image

Instagram shareable:


Square image with AGU Fall Meeting logo that reads "Submit your abstract"

Final scientific program

In early October 2020, abstract acceptance notices will be distributed by email and the final scientific program will be available online.

After the program is published, authors are required to accept or decline their presentation. If the author declines, their abstract will be withdrawn from your session.

Please note, due to the size of the program, if you are chairing multiple sessions and submitted abstracts to the scientific program, the program committee CANNOT guarantee that you will be free of scheduling conflicts at the meeting. Ensure your co-conveners are available to step in to chair a session, if the need arises.

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Convener availability

At least one of the conveners (the primary liaison) must be available after the abstract submission deadline and during the scheduling period to respond to any program committee requests.

Because of content overlap and number of abstracts submitted, some sessions may be merged at this time at the discretion of the Fall Meeting Program Committee.

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Session allocation and scheduling

Session allocation

After abstract submission, the designated section program committee representative will determine the session type (poster session, eLightning session or a combination of oral, poster and eLightning sessions) and number of sessions allocated to each submitted session.

Abstract submitters select their presentation type preference as either a poster only or to be designated by the program committee/session conveners (poster, eLightning or oral) during the abstract submission process. 

If you have any questions regarding your allocated sessions, please contact the appropriate program committee representative.

Session scheduling

Conveners will have from Wednesday, 19 August to noon Eastern Time, Monday, 31 August 2020 to review and organize the abstracts submitted to their sessions by assigning the presentation order with poster sessions and, if an oral session is allotted, the duration of presentations. We rely on conveners to fully read and review their abstracts based on their scientific results and/or their applications. You may decline to consider an abstract with another focus and you may report any concerns regarding asubmitted abstract to the Program Committee.  

Conveners must be an AGU member in order to log into the online abstract scheduling system. During this time, conveners must designate two session chairs (do not have to be existing conveners) and one Outstanding Student Presentation Award (OSPA) liaison for each allocated session.

Session conveners may not be the first author or presenter on an invited abstract in the session they are convening. Conveners may submit a contributed abstract to any session or a session they are convening; however, they must be scheduled as a poster presentation.

Once the program committee scheduling meeting begins, conveners will no longer have access to their sessions online. During the scheduling meeting, the program committee will schedule any sessions not already scheduled by the conveners as they see fit. They will assign days and times for each approved session.


Aerial view of San Francisco buildings

Replacing an empty oral presentation

If an author withdraws from an oral session, the session conveners can request that a presentation from the accompanying eLightning or poster session be moved to replace the withdrawn oral presentation. This can be done only with accompanying sessions and with the authors’ explicit consent. To replace a withdrawn oral presentation, email the Scientific Program Team with the details of the withdrawn abstract, details of the abstract proposed to replace that oral presentation and a message in which the author consents to being moved.

Note: New abstracts CANNOT be added to fill empty slots in any session.

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