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Latest News, 19 November 2021

Three weeks to go!

We’re just over 3 weeks away from welcoming you to AGU21, some in-person in New Orleans and some virtually. We’ll be sending updates weekly now and we’re happy to answer any questions you may have. We understand that there’s a lot of information coming out, some of that directly from AGU and some of that from our partners. In particular, you will be receiving notifications from the following:

  • Maritz – AGU’s housing and registration partner
  • Projection AV – AGU’s AV provider and responsible for hosting training sessions
  • Confex – AGU’s abstract submission management partner, you’ll be receiving instructions based upon your specific speaking and convening roles
  • iPosters – Our online poster provider
  • SafeAccess – AGU’s meeting vaccination verification provider

One issue that we’ve noticed is that group notifications that are sent from AGU or our providers in large batches can be caught in junk mail folders on the recipients’ end. Please log into Participant’s Corner to view resources, reports, and other valuable planning information. Specifically, conveners will be able to view whether their speakers have declared in-person or virtual participation. Poster session instructions were sent this week and our Poster Summary Session scheduler will open the week of 21 November. Oral session communications will go out on Monday, 21 November along with Town Halls and Workshops. Named lectures and Innovation speakers will receive personal emails from Nicole Oliphant next week as well.

The big question is how many people have confirmed virtual or in-person and thus far, 13,000 authors have let us know their preference with the deadline today, 19 November. We’ll send those final split estimates next week when all (or just about all) are accounted for.

We hosted our first speaker training today and had ~350 participants for an excellent and informative session. This was recorded and added to Participant’s Corner for on-demand viewing.

Registration Update

Over 17,600 people have registered for AGU21. We’re at approximately 47% in-person and 53% virtual so still holding with a pretty even split.

COVID & Meetings/Events

As a reminder, AGU is a fully vaccinated and masked event. We wanted to share some recent information about meetings/events and COVID infections at the meetings. The American Academy of Ophthalmology (AAO) met in New Orleans last week and a small team of AGU staff and partners attended to see how another large masked and vaccinated meeting worked. AAO kindly shared a snapshot of their event:

AAO (American Academy of Ophthalmology)

  • 12,000+ attendees in person (New Orleans)
  • Vaccines and masks required, no exemptions for religious or medical reasons
  • 3 positive cases:
    • 1 person (attendee) checked into the hotel and had mild symptoms so he remained in the hotel and didn’t attend the meeting.
    • 1 person who flew in to support AAO (he’s the sales person for their meeting decorator company) and he came for one night, tested positive upon his return to Dallas, TX. They were able to contact trace and test those he came in contact with as his capacity there was limited. No other infections passed along to staff or attendees.
    • 1 person (exhibitor) who tested positive on their way in and never came to the convention center

Table of data from live events in 2021
Data courtesy Maritz Global Events
Here is another set of data for events in the Maritz portfolio (general population rolling average is US data in October) showing that combining vaccinations and masks show the best health outcomes for attendees

Nobel Winner Interviews

Guy Brasseur was able to interview Klaus Hasselmann today virtually. While they’re both in Hamburg, it made sense to do the interview via zoom to keep everyone with minimal risk. Suki Manabe is also participating in a similar interview hosted by Stephen Griffies. You’ll be able to see both interviews at AGU21 and we were very pleased to have them participate, especially when their schedules are booked with other interview obligations.

LUNA Fete

If you’re in New Orleans on Thursday evening, 16 November, you’ll be able to participate in the LUNA Fete opening night. This annual festival, hosted by the Arts Council in New Orleans and in partnership with AGU this year, intersects art, science, light, and technology and will be located just outside of the convention center (Hall D). The event is free to the public and will host an art market, food trucks/tents, music and numerous light installations. Internationally award-winning artist Bart Kresa (known for creating Shogyo Mujo and HBO’s Game of Thrones season finale projection mapping installation) will animate the Convention Center’s Hall D facade with a seven-minute projection celebrating the beauty and fragility of our planet.They worked with several AGU scientists who contributed their ideas and partnered them with both local and global artists for a variety of activities and installations.

Until next week, let me know what else you need. Always happy to have your questions and suggestions.

Warm regards,

—Lauren on behalf of Guy, Nicole, and Brooks