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Oral Presenter Guidelines Before the Meeting

Confirm Participation

After you receive your acceptance notification with the date and time of your presentation, presenting authors must access the Participant’s Corner to confirm their scientific program participation by 30 October.


Due to the move to a virtual meeting, in addition to the live Q&A oral session, presenting authors will prepare a 15-minute (maximum) pre-recorded presentation and upload it by 20 November to be available for viewing by registered attendees beginning at the start of the meeting (1 December). Pre-recordings will be available for on-demand viewing only and WILL NOT be presented during the live sessions.

Pre-recorded oral presentations can be uploaded via the Participant’s Corner beginning in mid-October. The deadline to upload presentations online is Friday, 20 November at 17:00 PST (UTC -8). This earlier deadline was set with careful consideration of the overall meeting experience and is ten days out from the start of the  meeting, a gap that includes the US holiday of Thanksgiving. Due to the volume of presentations this earlier deadline will allow chairs and staff to assure availability and quality of all of the presentations and have the presentations ready for all registered attendees to view at the start of the meeting on 1 December.  

Presenters will receive an email with specific instructions on how to create and upload their presentations by mid-October.

Please note: Union and Named Lecture sessions will include both live and pre-recorded content. Presenters and session chairs will receive specific guidance by mid-October. 

Code of Conduct

AGU is committed to providing a safe, productive, and welcoming environment for all meeting participants and AGU staff. All participants are expected to abide by the AGU Meetings Code of Conduct.
Know the code


AGU is excited to offer virtual event prep training for the presenters and chairs of #AGU20 Fall Meeting. These trainings will offer practical, research-based advice on presenting your work in understandable and persuasive ways, with tips for virtual delivery.

Join Melissa Marshall for the following live training events in advance of the meeting. For more than a decade, Melissa has traveled the world to work with Fortune 100 corporations, global institutions, and the nation’s best research universities. Today, she’s the go-to expert that elite organizations consult when they need to boost their skills in communicating their world-changing research.

Oral Presenter Training: Present Your Science: Transforming Technical Talks

Wednesday, October 21; 12:00 – 1:15pm ET

Participants will learn the following:
a. How to filter and focus technical detail
b. How to design more visual slides
c. How to have a polished virtual delivery

*This training was recorded. Oral Presenters will be emailed the direct link to the recording on 10/22

AGU Scientific Program Staff “Office” Hours:
AGU staff will be available to answer your questions, on oral, eLightning or virtual poster presentations. 
Wednesday, 4 November
11:00am – 12:00pm ET
7:00pm – 8:00pm ET

Wednesday, 11 November
11:00am – 12:00pm ET
7:00pm – 8:00pm ET

Wednesday, 18 November
11:00am – 12:00pm ET
7:00pm – 8:00pm ET

*Registration will be available soon

Additional Presenter Training Resources

  • Review the presentation preparation guidelines for information on presentation software, file formats, and audio tips.
  • Presenters may choose to use one of the following presentation templates (optional). 
    1. Option 1
    2. Option 2
  • Additional templates, tips, and resources will be available soon.

Please contact the AGU Scientific Program Team if you have any questions. 


Presenting authors will also prepare one to two PowerPoint slides that provide an introduction and brief summary of their pre-recorded presentation. These will be shown by the session chair during the live session. PowerPoint slides can be uploaded beginning in mid-October. The deadline to upload these presentations is Friday, 4 December at 17:00 PST (UTC -8).