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Poster Presenter Guidelines

Live Poster Presentation Hours

13-17 December

16:00 – 18:00 CST (UTC−6)

Hybrid session chairs can also schedule online poster summary sessions at the time of their choosing. These will be scheduled and available in the program at a later date.

Live Poster Session Format

Hybrid Poster Presenter Format

Hybrid poster sessions are scheduled from 16:00-18:00 CST each day. In-person presenters in hybrid sessions are asked to create a traditional paper poster for display in the poster hall on the day of their session. Paper posters can be displayed in the poster hall for the entire day of the session.

In-person presenters are also encouraged to create a dynamic, interactive online poster or simple PDF for display in the online poster gallery by 7 December.

Online presenters in hybrid poster sessions will create online posters. These presenters will also be assigned a poster board within the poster hall on the day of their session. AGU will create signage that session chairs will place on the boards of online presenters in hybrid sessions to encourage in-person attendees to visit online posters.

To include both the online and in-person poster presenters, session chairs can also schedule a separate online poster summary session at any time during the meeting.

Online Poster Presenter Format

Online presenters are asked to create a dynamic, interactive online poster by 7 December.

Online-only poster sessions are scheduled from 16:00-17:15 CST each day. Sessions will begin with quick presentations from each presenter providing an overview of their online poster, followed by group discussion with the online audience. Online presenters are also requested to make themselves available for one hour after the live online session for direct chat with attendees. Online-only sessions will make use of Zoom Webinar and will be recorded for on-demand viewing.

Online presenters in hybrid poster sessions will be assigned a poster board within the poster hall on the day of their session. AGU will create signage that session chairs will place on the boards of online presenters in hybrid sessions to encourage in-person attendees to visit online posters.

Both in-person and online presenters will utilize the aMuze! iPosterSessions platform, which has been used by AGU for the last four years and is a flexible HTML based poster format that allows authors to create interactive presentations that can include high-resolution images, videos and animations, voice-over narrations and scrolling content. At the most basic, you can simply paste in text and images from a PDF poster into one of several existing templates. Authors also have the option of recording a brief introduction or summary recording linked in the presentation. Although the deadline to upload an online poster presentation is 7 December, please note that authors will have access to make any updates to their presentations until 31 December.

View the online presentations from Fall Meeting 2019 Meeting. (Note: the Fall Meeting 2020 gallery is not public.)

Earth from space with sunrise and stars

Presenters must register

All presenters must be registered for their virtual posters to appear in the online program. The abstract submission fee does not register you for the meeting. Separate registration fees apply. All presenters must register in order to attend AGU Fall Meeting.

Questions?

Please contact the AGU Scientific Program Team.

Contact

To prepare for your session, please review the information below.

In-person presenters are asked to create a traditional paper poster for display in the poster hall on the day of their session. 

Please review the following poster recommendations and requirements: 

  • Each presenter will be provided a poster board that is 6’ W x 4’ H. The maximum poster dimensions are 1.8 meters wide by 1.2 meters high (6′ W x 4′ H). Allow for a 1-inch border.
  • The presentation must cover the material as cited in the abstract. 
  • Place the title of your paper and your paper number prominently at the top of the poster board to allow viewers to identify your paper. 
  • Highlight the authors’ names and contact information in case the viewer is interested in more information. 
  • Prepare diagrams or charts legibly in a size sufficient to be read at a distance of 2 meters. 
  • Paragraph and figure captions should be at least in a 24-point font (0.9 cm height) and headers at least in a 36-point font (1.2 cm height). Be creative by using different font sizes, styles, and colors. 
  • When working with graphs or charts, use different colors and textures/symbols for each line or bar. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) is more legible for headers and figure labels. 
  • Organize the presentation so it is clear, orderly and self-explanatory. 
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C; making it easier for a viewer to follow your display. 
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience. 
  • Please do not laminate your poster to ensure that it can be recycled. 

In-person presenters also have the option to create a dynamic, interactive poster or simple PDF for display in the online poster gallery by 7 December

Poster presenters will receive instructions on how to create their dynamic, interactive poster in early November.

Each online poster presenter will create a dynamic, interactive poster through a web-based platform, aMuze! iPosterSessions. In-person poster presenters are also encouraged to create a companion iPoster to their paper poster.

The iPosterSessions platform has been used by AGU for the last four years and is a flexible HTML based poster format that allows authors to create interactive presentations that can include:

  • high-resolution images
  • high-definition videos and animations
  • detailed charts and diagrams
  • slide shows
  • audio files
  • voice-over narrations
  • scrolling content
  • links to external data sets and other dynamic content

Please note, there is also an option for uploading a poster in a simple PDF format directly to the iPosterSessions platform; however, it is highly recommended that authors utilize the customizable templates within the iPosterSessions platform.

The deadline to “publish” your presentation is 7 December. The published online poster should be in near-final form, however, please note that authors will have access to make updates to their presentations until 31 December.

AGU is excited to offer trainings for the poster presenters and chairs of #AGU21 Fall Meeting. These trainings will offer advice on poster presentation, iPoster development and presenting your work in understandable and persuasive ways, with tips for delivery. Please check back for the updated schedule of trainings and presenter resources.


To prepare for your in-person or online participation, please review the information below.

Please review the following recommendations and best practices:

  • Please discuss the material as reported in your submitted and approved abstract. 
  • Organize the presentation so it is clear, orderly and self-explanatory. 
  • If you are an online presenter, schedule a text or live chat time on the day of your scheduled session via the online poster platform. In-person presenters are also encouraged to schedule online chat times. Attendees will see your chat time availability in the online program.

Published online poster presentations will be viewable and searchable via an online gallery during and after the conference, extending the life of each presentation. Presenters can restrict access to their poster (i.e., make it private) or enable public access before and after the meeting.

In addition to scheduling a text chat time, presenters can also run their own, individual live iPoster presentation and discussion, using any of the common web-based meeting services like Zoom, Webex, Microsoft Teams and others. Please note that once scheduled, the text and video chat times will appear with your abstract in the online program but are conducted completely at your discretion and fully in the iPoster platform.

Online presenters in hybrid poster sessions will be assigned a poster board within the poster hall on the day of their session. AGU will create signage that session chairs will place on the boards of online presenters in hybrid sessions to encourage in-person attendees to visit online posters.

Hybrid poster sessions are scheduled from 16:00-18:00 CST daily. However, in-person presenters should set up their paper posters between 07:30 and 08:00 on the day of their presentation to be available to view for the entire day. Push pins can be picked up at the Poster Assistance Booth. Do not remove posters before 18:00 CST.

In-person presenters must be available for at least one hour during their assigned poster session in the poster hall. Signs indicating when you will be available can be picked up at the Poster Assistance Booth. After the session, please leave a note on your poster board as to where you can be reached in case someone wishes to discuss your research further.

To locate your assigned poster board, note that the final four digits of your final paper number will be your board number. Each poster board will be marked with an individual number. For example, paper “A11A-0001”, will have the board marked with “0001”. The boards are numbered sequentially (0001 – 4000) from the beginning to the end of the hall.

Posters MUST BE REMOVED by 18:30 CST on the day of your presentation as there are new posters each day on each board.

The poster hall closes at 18:30 CST every day, so you will be unable to enter the hall after this time. Posters remaining up after this time will be removed and recycled every evening.

To include both the online and in-person poster presenters, hybrid session chairs can schedule a separate online poster summary session at any time during the meeting, in addition to the in-person component of the session in the poster hall. If your session chairs schedule a poster summary session:

  • You must be registered for the meeting to access the online platform. Please register at least 24 hours in advance of your session to ensure you have no delays or difficulties logging in to the online meeting platform the day of your session.
  • Presenters will log in to the online platform 20 minutes prior to start of session.
  • Further instructions will be provided closer to the meeting start date.