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eLightning Presenter Guidelines

Live eLightning Presentation Hours

13-17 December

08:00 – 17:15 CST (UTC−6)

Live eLightning Session Format

eLightning discussion sessions will take place either in-person or online. There are no hybrid eLightning sessions. Both in-person and online eLightning discussion sessions will be 75 minutes in length, starting with a three-minute lightning presentation from each presenter providing an overview of their dynamic, interactive poster.

In-Person-Only Sessions

In-person eLightning discussion sessions will occur in a dedicated eLightning theater area within the poster hall. Following the three-minute lightning presentations at the start of the session, in-person presenters will go to their assigned touchscreen monitor to engage in one-on-one discussion with the in-person audience.

In-person eLightning discussion sessions will not be recorded; however, in-person presenters can record an audio tour of their poster and schedule additional chat time, in addition to their scheduled session time, to engage with the online audience.

Online-Only Sessions

Following the three-minute lightning presentations at the start of the session, the remaining time will be used for group discussion with the online audience.

Online presenters are also requested to make themselves available for one hour after the live online session for direct chat with attendees.

Online-only sessions will make use of Zoom Webinar and will be recorded for on-demand viewing. Registered meeting attendees, presenters and chairs will use the online program to locate the link to their live online session on the day of the session.

Interactive Poster Format

All eLightning presenters will receive instructions on how to create their dynamic, interactive poster in early November.

eLightning session presenters will upload their dynamic, interactive online poster through a web-based platform. The aMuze! iPosterSessions platform has been used by AGU for the last four years and is a flexible HTML based poster format that allows authors to create interactive presentations that can include high-resolution images, videos and animations, voice-over narrations and scrolling content. At the most basic, you can simply paste in text and images from a PDF poster into one of several existing templates. Authors also have the option of recording a brief introduction or summary recording linked in the presentation.

The deadline to upload presentations online is Tuesday, 7 December. However, please note that authors will have access to make any updates to their presentations until 31 December.

View the online presentations from Fall Meeting 2019 Meeting. (Note: the Fall Meeting 2020 gallery is not publicly available).

Presenters must register

Presenters must be registered for the Fall Meeting to participate in the live eLightning sessions (either in-person or online) and for their online posters to appear in the online program. The abstract submission fee does not register you for the meeting. Separate registration fees apply. All presenters must register to attend AGU Fall Meeting.

Questions?

Please contact the AGU Scientific Program Team.

Contact

To prepare for your session, please review the information below.

eLightning presenters will receive instructions on how to create their dynamic, interactive poster in early November.

The deadline to “publish” your interactive poster is 7 December; however, please note that authors will have access to make updates to their posters until 31 December.

Each eLightning presenter will create a dynamic, interactive online poster through a web-based platform, aMuze! iPosterSessions. The iPosterSessions platform has been used by AGU for the last four years and is a flexible HTML based poster format that allows authors to create interactive presentations that can include:

  • high-resolution images
  • high-definition videos and animations
  • detailed charts and diagrams
  • slide shows
  • audio files
  • voice-over narrations
  • scrolling content
  • links to external data sets and other dynamic content

Please note, there is also a function for uploading a poster in a simple PDF format directly to the iPosterSessions platform; however, it is highly recommended that authors utilize the customizable templates within the iPosterSessions platform.

AGU is excited to offer trainings for the eLightning presenters and chairs of #AGU21 Fall Meeting. These trainings will offer advice on poster presentation, iPoster development and presenting your work in understandable and persuasive ways, with tips for delivery. Please check back for updated schedule of trainings and presenter resources.


To prepare for your in-person or online participation, please review the information below.

Please keep these tips in mind as you prepare for your presentation:

  • Discuss the material as reported in your submitted and approved abstract. 
  • Organize the presentation so it is clear, orderly and self-explanatory. 
  • Be considerate of other speakers and the audience by staying within your allotted time. Session chairs will hold you to the allotted time, which is essential to ensure adequate time for questions and discussion with the online audience. 
  • Take time to rehearse your presentation. If your presentation runs longer than your three-minute allotment, eliminate the least essential material and rehearse again. 
  • Give an opening statement to acquaint the audience with the nature and purpose of the study. Speak slowly and clearly. Word choice should be simple: use active words and short sentences. Some viewers may be using online translation services. 
  • For your individual discussion time, be prepared for longer and more in-depth conversations with attendees. 

In-person eLightning discussion sessions will occur in a dedicated eLightning theater area within the poster hall. Each eLightning session will be 75 minutes in length, starting with a three-minute lightning presentation from each presenter providing an overview of their dynamic, interactive poster. For the remainder of the session, presenters will go to their assigned touchscreen monitor to engage in one-on-one discussion with the audience.

In-person eLightning discussion sessions will not be recorded; however, in-person presenters can record an audio tour of their posters and use the iPoster platform to schedule additional text chat time, in addition to their scheduled session time, to engage with the online audience. In addition to scheduling a text chat time, presenters can also run their own individual live iPoster presentation and discussion, using any of the common web-based meeting services like Zoom, Webex, Microsoft Teams and others. Please note that once scheduled in the iPoster platform, the text and video chat times will appear with your abstract in the online program but are conducted completely at your discretion and fully in the iPoster platform.

Online-only sessions and events at the AGU Fall Meeting will make use of Zoom Webinar. In joining these, all attendees will be offered the option of using a web browser rather than the Zoom app. Most major participant functions are supported in the browser, including sharing screens, chat, and breakout rooms. For a full list of functions and information on supported browsers, see here.

Registered meeting attendees, presenters and chairs will use the online program to locate the links to the live online sessions on the day of the session.

Using the Online Presentation Platform

  • You must be registered for the meeting to access the online platform. Please register at least 24 hours in advance of your session to ensure you have no delays or difficulties logging in to the online meeting platform.
  • You will log in to the online platform 20 minutes prior to start of session.
  • Further instructions will be provided closer to the meeting start date.

What is required of the online presenter?

  • Online presenters will give a brief introduction and overview of their abstract and online poster, which they will display/share from their screen.
  • Online presenters will participate in moderated Q&A with the other authors, chairs and registered attendees in the session.
  • Online presenters are requested to schedule a text or live chat time on the day of their scheduled session via the online poster platform. Attendees will see presenters’ chat time availability in the online program.

What is the role of the session chair?
The session chairs will moderate the session, introduce presenters and moderate Q&A with authors and attendees.

Will there be technical support?
Yes, technical support will be available to help with any technical issues, assist in managing text chat and beginning and closing live sessions.