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Proposal Submission Guidelines

We recommend you prepare your Fall Meeting 2022 proposal outside of the online submission system to avoid losing any content, in case of technical issues.

Best Practices

AGU encourages Fall Meeting 2022 proposals that:

  • Include a diverse group of conveners, session chairs and invited authors.
    • Diversity and inclusion are foundational elements in AGU programming.
      • When we think about diversity, it includes not only race, geographic region, ethnicity and gender but also opinion, age and science.
      • #AGU22 conveners have an important role to play in improving diversity and inclusion in the Earth and space sciences community.
  • Include conveners and session chairs who can work together to:
    • Broaden participation.
    • Strengthen the next generation of scientists.
  • Further AGU’s Strategic Plan and its goals.
  • Incorporate #AGU22 design principles, including:
    • Recording sessions so they are available to all attendees.
    • Accessible online poster gallery.
    • Expanding open discussion and engagement times.
    • Accommodating virtual presentations as much as possible.
  • Relate to #AGU22’s theme of Science Leads the Future.
    • the importance of Earth and space sciences for the next 100 years.
    • how individuals doing work within Earth and space sciences are walking one collective path toward a sustainable future.
    • the relevance of Earth and space sciences to the policies of countries around the world.
    • how Earth and space scientists can show leadership both individually and as a community.
  • Are collaborative.
    • Consider a session that could be cross-listed, co-organized and/or co-sponsored with another organization.
    • Use our flowchart to decide if a collaborative session makes sense for your proposal.

Invited author policies

Proposals should not include potential invited authors or make special requests.

  • If your proposal is accepted, you may invite up to two authors to submit abstracts to your session once abstract submissions open in June.
  • AGU’s main objectives for allowing invited authors include:
    • Raising the profile of a session.
    • Enticing authors who would not otherwise submit an abstract to a session.
    • Enhancing diversity or interdisciplinary perspectives.
    • Featuring early-career scientists.
  • Session conveners may not be the first author or presenting author on an invited abstract in the session they are convening, but:
    • Conveners can submit contributed abstracts to be presented as a poster in their own session.
    • Conveners may be invited authors in other sessions.
    • NOTE: Student and early career conveners are exempt from this rule and may schedule oral presentations in their own sessions.
  • Policies for inviting authors will be posted in June.

Reminders

Before submitting, please:

Next Steps

  • The program committee reserves the right:
    • To reject or merge multiple proposals submitted by the same convener(s) on related topics or across sections.
    • To move sessions to another AGU section.
    • To merge proposals on similar topics.
    • To request that conveners revise the session title and/or description.
  • The program committee will notify conveners if sessions need to be merged or have their descriptions revised.
    • The final decision on your session type will be made by the program committee in October.
  • Promotion resources for both session chairs and conveners will be available in June.