#AGU21 Banner Red Multiple Images

eLightning Session Chair Resources

Live eLightning Presentation Hours

13-17 December

08:00 – 17:15 CST (UTC−6)

Live eLightning Session Format

eLightning discussion sessions will take place either in-person or online. There are no hybrid eLightning sessions. Both in-person and online eLightning discussion sessions will be 75 minutes in length, starting with a three-minute lightning presentation from each presenter providing an overview of their dynamic, interactive poster.

In-Person-Only Sessions

In-person eLightning discussion sessions will occur in a dedicated eLightning theater area within the poster hall. Following the three-minute lightning presentations at the start of the session, in-person presenters will go to their assigned touchscreen monitor to engage in one-on-one discussion with the in-person audience.

In-person eLightning discussion sessions will not be recorded; however, in-person presenters can record an audio tour of their poster and schedule additional chat time, in addition to their scheduled session time, to engage with the online audience.

Online-Only Sessions

Following the three-minute lightning presentations at the start of the session, the remaining time will be used for group discussion with the online audience.

Online presenters are also requested to make themselves available for one hour after the live online session for direct chat with attendees.

Online-only sessions will make use of Zoom Webinar and will be recorded for on-demand viewing. Registered meeting attendees, presenters and chairs will use the online program to locate the link to their live online session on the day of the session.

Interactive Poster Format

All eLightning presenters will receive instructions on how to create their dynamic, interactive poster in early November.

eLightning session presenters will upload their dynamic, interactive online poster through a web-based platform. The aMuze! iPosterSessions platform has been used by AGU for the last four years and is a flexible HTML based poster format that allows authors to create interactive presentations that can include high-resolution images, videos and animations, voice-over narrations and scrolling content. At the most basic, you can simply paste in text and images from a PDF poster into one of several existing templates. Authors also have the option of recording a brief introduction or summary recording linked in the presentation.

The deadline to upload presentations online is Tuesday, 7 December. However, please note that authors will have access to make any updates to their presentations until 31 December.

View the online presentations from Fall Meeting 2019 Meeting. (Note: the Fall Meeting 2020 gallery is not publicly available).

Session Chairs Must Register

Chairs must be registered for the Fall Meeting to lead the live discussion sessions (either in-person or virtually) and for their online posters to appear in the online program. If you submitted an abstract, the abstract submission fee does not register you for the meeting. Separate registration fees apply.

Questions?

Please contact the AGU Scientific Program Team.

Contact

To prepare for your session, please review the information below.

If a presenter withdraws from an in-person eLightning session, the session conveners can request that an in-person poster presentation from the accompanying poster session be moved to replace the withdrawn eLightning presentation. This can only be done to and from accompanying sessions and only with the poster presenter's explicit consent. Please send an email to the Scientific Program Team with the details of the withdrawn abstract, the details of the abstract that will be moved into the eLightning presentation slot, and the email or message where the poster presenter has given consent to being moved to an eLightning presentation.

Note: New abstracts CANNOT be added to fill empty slots in oral, eLightning or poster sessions.

 

AGU is excited to offer training for the presenters and chairs of #AGU21 Fall Meeting. Whether this is your first time chairing an AGU Fall Meeting session or you are an experienced Fall Meeting session chair, you are encouraged to attend the live session chair trainings or to view the trainings and resources available online prior to the start of the meeting. These trainings will offer practical, research-based advice on facilitating sessions. Please check back for updated schedule of trainings, resources and AGU staff office hours.

Prior to the live in-person or online session:

  • Coming soon: AGU will provide a Session Chair Checklist with tips and guidelines for facilitating the best session.
  • Check the online program for any changes or updates.
  • All session chairs should review the Meetings Code of Conduct and the Best Practices for Inclusive Remote Meetings guidance on potential issues you may face as a convener or session chair.
  • Reach out in advance to the presenting authors in your session and review how the session will run and discuss in advance a general discussion topic based on the presentations.

To prepare for your in-person or online participation, please review the information below.

  • Please view the online program/schedule to view the schedule of your session.
  • In-person eLightning discussion sessions will occur in a dedicated eLightning theater area within the poster hall.
  • Each session contains three minutes at the start of the session for an introduction to be given by the session chair(s). The chair can use this time to familiarize the audience with the format and topic of the session and note when the audience can ask questions (either at the end of the lightning presentations, during group discussion or at the individual presenter’s monitor following the group time). Chairs can also briefly introduce all presenters so that individual introductions don’t take away time from the presenters’ three minutes.
  • Each presenter will give a three-minute overview of their poster. There will be a timer to help keep all presenters to three minutes for their lightning presentation. Please help presenters keep to this time limit.
  • The discussion that follows the conclusion of all lightning presentations is optional, depending on how you want to organize your session. If the discussion goes on longer than anticipated, you are free to allow discussion for as long as you see fit during your time block.
  • Following the individual presentations and optional discussion time, instruct the presenters to proceed to their individual monitor stations for discussion with audience members. Each monitor will be labeled with theater number and presentation number which corresponds to the presenter’s final paper number. Presenters will be sent instructions on how to locate their monitor prior to the meeting.
  • Please be aware of signs of aggressive questioning which may border on bullying, especially if directed towards student or early career scientists. Please intervene in real time if you witness such behavior.

What is required of the presenter?

Presenters will give a brief introduction and overview of their iPoster and will participate in moderated Q&A with the other authors, chairs and registered attendees in the session.

What is the role of the session chair?
The session chairs will moderate the session, introduce presenters and moderate Q&A with authors and registered attendees.

Will there be technical support?
Yes, technical support will be available to help with any technical issues, assist in managing the theater presentations and assist with the presentation monitors. 

  • Please view the online program/schedule to view the schedule of your session.
  • Online only eLightning discussion sessions will occur in Zoom Webinar at their scheduled time.
  • The session chairs will introduce the session and each presenter will give a three-minute overview of their poster.
  • Following the presentation time, the session chairs will moderate the Q&A with the presenters and the online attendees.

When can presenters and chairs access the online platform?
Presenters and chairs will log in to the online platform 20 minutes prior to start of session and will be provided with the direct link to the session in advance.

What is required of the presenter?
Presenters will give a brief introduction and overview of their poster and will participate in moderated Q&A with the other authors, chairs and registered attendees in the session. Presenters are also requested to make themselves available for one hour after the live online session for direct chat with attendees.

What is the role of the session chair?
The session chairs will moderate the session, introduce presenters and moderate Q&A with authors and text chat with registered attendees.

Will there be technical support?
Yes, technical support will be available to help with any technical issues, assist in managing text chat and beginning and closing live sessions.