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Sessions, Innovations, Town Halls, and Workshops

Sessions, Innovations, Town Halls, and Workshops Icon sessions

Proposal submissions are now closed. Session conveners were notified of acceptance in June and will receive further information on the Fall Meeting program schedule in early October.

If you have any questions, please contact AGU's Scientific Program Team.

#AGU20 is scheduled from 1-17 December to accommodate over a thousand hours of virtual content to minimize conflicts while maximizing global engagement. Most content will be pre-recorded or available as digital posters for attendees to view and peruse outside of scheduled sessions during the meeting. The broad descriptions of each session type that will be presented during the meeting are provided below.

Additional guidance will be provided to session chairs and presenters over the next few weeks to help you plan, organize and optimize the discussion and engagement in the virtual sessions. In general, we will be asking all participants to have their presentations—either a virtual poster or a pre-recorded oral presentation—uploaded by 20 November. This will allow attendees to begin viewing presentations in advance of a session, or even afterwards—the virtual meeting format means that an attendee will no longer be frustrated when they hear they missed a great talk on Monday. 

Oral sessions will be scheduled daily from 7-11 and 14-17 December

  • An oral session is a one-hour live session featuring brief overview talks from presenters, followed by time for audience Q&A and discussion. The live Q&A sessions will be recorded and available for on-demand viewing. 
  • Presenters will also prepare a 15-minute (maximum) pre-recorded presentation and upload to AGU by 20 November to be available for viewing prior to the start of the meeting (1 December).
    • Presenters will receive detailed instructions on the presentation platform and extensive resources prior to creating and uploading presentations. This will include information on expanding accessibility (captioning, alternate languages, etc.)
    • Pre-recorded presentations will be available to watch on-demand by the registered meeting attendees prior to the live Q&A session.
    • The pre-recorded presentations WILL NOT be shown during the live session.

 Presentation Recording Presentation examples

  • Each presenter may also prepare one or two highlight/overview slides. These will be uploaded and provided to the session chairs at least two days before the live session is scheduled.
  • The presenters and session chairs will participate in the scheduled live one-hour oral session during the scheduled date and time. Each presenter will give a brief overview of their abstract using the few slides provided to the session chair; the chairs will then moderate a Q&A session with the presenters and registered meeting attendees.      

Panel sessions will be scheduled daily from 7-11 and 14-17 December

  • Similar to the one-hour live Q&A oral sessions. The live Q&A sessions will be recorded and available for on-demand viewing. 
  • Each panelist may prepare a 15-minute (maximum) pre-recorded presentation and upload by 20 November to be available for viewing prior to the start of the meeting.
    • Presenters will receive detailed instructions on the presentation platform and extensive resources prior to creating and uploading presentations. This will include information on expanding accessibility (captioning, alternate languages, etc.)
    • Pre-recorded presentations will be available to watch on-demand by the registered meeting attendees prior to the live Q&A session.
  • Panelists are also encouraged to create one to two highlight/overview slides for display during the live panel session.

eLightning sessions will be scheduled daily from 7-11 and 14-17 December

  • An eLightning session is a one-hour live session featuring three-minute oral talks providing an overview of presenters’ digital posters, followed by discussion. Presenters will also schedule time for text chats with attendees. The live Q&A sessions will be recorded and available for on-demand viewing. 
  • Authors in an eLightning session will create an iPoster presentation in the dedicated software by 20 November to be available for viewing prior to the start of the meeting. This multimedia format allows for video upload and/or audio narration.
  • Each presenter will give a three-minute brief overview of their poster; if time permits, the chairs will then moderate a short Q&A period with the presenters and registered meeting attendees.
  • Presenters are requested to be available for one hour after the live session for text chat with attendees. They will also have the option to schedule additional text chat times during the meeting at their discretion.

Poster sessions will be scheduled daily from 7-11 and 14-17 December

  • A poster session is scheduled over the course of one day and presenters will designate the time they will be available for text chats to discuss their digital poster.
  • Authors will create an iPoster presentation in the dedicated software by 20 November to be available prior to the start of the Fall Meeting. This multimedia format allows for video upload and/or audio narration.
  • Presenters will be required to schedule a text chat on the day of the poster session and will also have the option of scheduling additional text chat times during the meeting at their discretion.
  • We are also exploring a number of ways to allow a group discussion and engagement, similar to but more flexible than that of eLightning sessions, as many sessions have a large number of posters. These options will be scheduled separately from the chat-session time. More details will be provided soon.

Session Chair Guidelines

The online program will be published in early October. Additional resources and logistical guidelines will be available in early October for session chairs.

What are Innovations?

Innovations will integrate virtual participation, “meeting-within-a-meeting", and presentations in a dynamic way and creatively demonstrate the value and potential of remote participation and engagement. Innovations will include half-day and shorter presentations designed around a unifying theme. An example would be similar to the daily Centennial Neighborhood programming at the 2019 meeting. The innovations schedule will be posted soon, and additional resources and logistical guidelines will be available for organizers and presenters in early October.

What are Town Halls?

Town Halls offer an opportunity for government agencies, academic programs, special projects, and other focused interest groups to gather input from the AGU community. They are open to all registered meeting participants.  The town hall schedule will be posted soon, and additional resources and logistical guidelines will be available for town hall organizers and presenters in early October.

What are Scientific Workshops?

Scientific workshops will be scheduled from 1-4 December and 14-17 December. They will provide a great way to share your knowledge, skills or other resources in a workshop setting, free from the format constraints of traditional scientific sessions. The full workshop schedule and registration information will be posted soon. Additional resources and logistical guidelines will be available for workshop organizers and presenters in early October.