Sunbeam through rocky archway

eLightning Session Chair Guidelines Before the Meeting


Whether this is your first time chairing an AGU Fall Meeting eLightning session or you are an experienced Fall Meeting eLightning session chair, you are encouraged to attend the live session chair training or to view the training online prior to the start of the meeting.

Prior to the live eLightning session:

  • Review the Session Chair Checklist with tips and guidelines for facilitating the best session.
  • Check the online program for any changes or updates.
  • All Session chairs should review the Meetings Code of Conduct and the Best Practices for Inclusive Remote Meetings guidance on potential issues you may face as a convener or session chair.

  • Familiarize yourself with the pronunciation of presenter names and affiliations.
  • Reach out in advance to the presenting authors in your session and review how the session will run and discuss in advance a general discussion topic based on the presentations. This session format provides an opportunity to discuss or highlight some of the larger science questions around the presentations or explore future needs and challenges.


Chair Training Resources

Oral and eLightning Session Chairs

Please view the recording of the chair training offering facilitation tips:
Fantastic Facilitation: How to be a Successful Session Chair (this recording is also available in the User Portal)

This training is led by the go-to communications expert Melissa Marshall, who has traveled the world to work with Fortune 100 corporations, global institutions, and the nation’s best research universities when leaders need to boost their skills in communicating their world-changing research.

Participants will learn the following:
a. How to introduce a session and set expectations
b. How to create connection between topics and tell a story across a session
c. How to keep a session running smoothly and on topic (strategies for dealing with difficult questioners)


eLightning session chairs are able to view the list of presenters and their contact information in their sessions via the User Portal

Virtual posters will be visible in the online poster hall beginning 1 December. 


Code of Conduct

AGU is committed to providing a safe, productive, and welcoming environment for all meeting participants and AGU staff. All participants are expected to abide by the AGU Meetings Code of Conduct.
Know the code