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Frequently Asked Questions

Frequently asked questions about the Ocean Sciences Meeting 2020

For quick information on the Ocean Sciences Meeting 2020, we encourage you to peruse our frequently asked questions. If your question is not addressed, please email us.

General | Scientific program | Abstracts and guidelines | Know before you go | Hotel and travel | Registration

GENERAL

Where is the Ocean Sciences Meeting 2020 being held?
The Ocean Sciences Meeting will be held at the San Diego Convention Center located at:
111 West Harbor Drive
San Diego, CA, 92101

What are the dates for the Ocean Sciences Meeting 2020?
The meeting will be held 16–21 February 2020.

What is the expected meeting attendance?
Nearly 5,000 attendees are expected!

Do I have to be an AGU, ASLO, or TOS member to attend?
No, but the registration rates are reduced for AGU, ASLO, and TOS members. Visit the Society Membership pages to join or renew your membership for AGU, ASLO, and/or TOS.

Will childcare be provided?
Yes, childcare will be provided during the week of the meeting. Online registration for Camp OSM will open in the late summer.

Can I take photographs, video, or record oral and poster sessions at the Ocean Sciences Meeting?
Attendees may be photographed for archival and marketing purposes. Meeting attendees should follow AGU’s photography and social media guidelines at the meeting.

Can I smoke inside of the convention center?
No. The center is a smoke-free environment, this includes electronic cigarettes. There are designated areas outside the building where smoking and vaping are permitted.

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SCIENTIFIC PROGRAM

How do I submit a session proposal or tutorial?
The online session proposal tool is now open. The deadline to propose a session is 22 May 2019.

What is the review process for session proposals and tutorials?
The Program Committee will review all submissions and make final decision on the schedule.

How can I submit a Town Hall proposal?
Town Hall submissions will be accepted via the online abstract tool. Coming soon.

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ABSTRACTS AND GUIDELINES

How do I submit an abstract?
The abstract submission site will open in mid-July. The abstract submission deadline is 11 September 2019.

Do I need to be a member in order to submit an abstract?
No, submitters do not need to be AGU, ASLO, or TOS members in order to submit an abstract, but were encouraged to be members. Visit the Society Membership pages to join or renew your membership for AGU, ASLO, and/or TOS.

Am I automatically registered for the Ocean Sciences by submitting an abstract?
No. All attendees must register and pay to attend the meeting; this includes invited poster authors.

When will I receive confirmation of my letter of notification regarding my abstract submission?
Authors will receive letters of notification in November 2019.

May I request a refund for my abstract handling fee?
No. Abstract submission fees are nonrefundable. Once the abstract has been submitted, it is considered processed, and no refunds will be issued.

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KNOW BEFORE YOU GO

What size is my poster board?
The size of posters should be not more than 45″ x 45″ (3.75 feet by 3.75 feet) to allow two (2) presenters to utilize one side of the poster board. Size requirements must be strictly adhered to so posters fit within the space as assigned. If your poster exceeds these specifications, it may be subject to removal.

Can I make changes to my abstract (co-authors, titles, etc.)?
Changes to abstracts can only be made up until the submission deadline, which is 11 September 2019 at 11:59 EDT.

How do I withdraw my abstract?
To withdraw your abstract, you should decline your invitation to present your paper in the abstract submission tool. When you decline your invitation to present at the meeting, your abstract will be automatically withdrawn from the program. The deadline to withdraw abstracts will be posted as information is finalized.

How do I access letters of invitation?
All presenting authors will receive a letter of invitation the week following the abstract submission deadline.

How do I access receipts?
Receipts can be accessed in your user portal by logging into the abstract submission site.

I am chairing a session. What are my responsibilities?
Session chairs are responsible for promoting and scheduling their sessions; detailed information can be found in the chair guidelines.

Will you offer a mobile app for this meeting?
Yes, the mobile app will be available for both iPhone and Android devices.

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HOTEL AND TRAVEL

How do I request a letter of invitation for my visa application?
If you submit an abstract to the Ocean Sciences Meeting, you can download a letter of invitation via user portal in the abstract submission tool.

When can I reserve my hotel room?
The housing module will be available in late July 2019.

Will AGU charge my credit card to guarantee my reservation?
Your credit card will not be charged. However, your hotel may charge a deposit of one-night room and tax as early as three weeks prior to the Ocean Sciences Meeting. Deposit amounts may vary. Please refer to the deposit policy on your hotel confirmation.

Will I receive a hotel confirmation?
Yes. A detailed confirmation is automatically emailed to you once your reservation has been made.

What is the hotel cancellation policy?
There is a 72-hour cancellation notice required to avoid penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one-night room and tax penalty from your hotel.

What is the closest airport?
San Diego International Airport is the closest airport, just three miles from the convention center.

What is the weather like in San Diego during the Ocean Sciences Meeting?
San Diego weather averages a daily maximum temperature in February between 63 and 67 degrees Fahrenheit (17 to 19 degrees Celsius). The minimum temperature usually falls between 49 °F and 53 °F (9 °C to 12 °C). Average daily high temperatures remain steady throughout February.

Will discounts be offered for air travel to San Diego?
Details about travel discounts will be posted in summer 2019.

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REGISTRATION

How do I register for the Ocean Sciences Meeting?
Registration will open in late July 2019.

What does my registration fee include?
Your registration fee includes access to the Icebreaker, both oral and posters sessions, general sessions, exhibits, Town Hall meetings, daily refreshments, and nonticketed social events.

How do I purchase tickets to special events?
Tickets can be purchased via the online registration module when registration opens. Please visit the registration page for more information.

May I bring a guest?
Registered attendees may purchase guest passes. A guest is a spouse, friend, or adult child (18 years old and older) who is not working in a marine sciences-related occupation or field. A colleague or associate working in a related marine sciences field or studying marine sciences in school may not be registered and attend as a guest. Registered guests may not attend the scientific sessions; however, they may visit the Exhibit Hall, attend the Opening Reception, and all keynote lectures. Guests may purchase tickets to social events at the advertised rates.

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