San Francisco city scape and Golden Gate bridge

Frequently Asked Questions (FAQs)

Frequently asked questions about Fall Meeting 2020

For quick information on Fall Meeting 2020, we encourage you to peruse our frequently asked questions. If your question is not addressed, please email us.

General | Sessions, scientific workshops, town halls, or events | Abstracts and guidelines | eLightningTechnology | Hotel and travel | Registration

GENERAL

Where is Fall Meeting 2020 being held?
The Fall Meeting will be available in our online platform. We have partnered with various audio-visual providers to ensure quality streaming. If circumstances change and we are able to host a small regional meeting, it will be held in San Francisco, CA.

What are the dates for Fall Meeting 2020?
Fall Meeting 2020 will be held from 1-17 December.

Is the meeting still scheduled?
The AGU Fall Meeting will be mostly virtual and remain the global convening meeting for the Earth and space sciences community. Since the health and safety of our attendees, exhibitors and staff are always our top priority, we will continue to listen to experts and adhere to the recommendations from WHO, CDC and state and local health authorities. If science and health professionals tell us it is safe for groups to convene, AGU will host a regional gathering in San Francisco.

Depending on where you are located (and it's safe), you can create your own mini-#AGU20 watch party or hub. We will offer guidance if this is of interest. We have moved some of the program deadlines and will continue to do so as appropriate. We will keep you posted via our website, email, and social media.

When does the online registration tool open to register for the early bird fees?
Early registration will open in late August and close 30 October.

What is the expected meeting attendance?
Approximately 27,000 attended the meeting in 2019. View more statistics on the Fall Meeting.

Do I have to be an AGU member to attend?
No, but AGU members, and those who are members of cooperating societies, who joined or renewed their membership by October 2020, receive reduced registration rates. Join AGU or renew your membership: online, via email, or by phone at +1202.462.6900.

How can my donations support future AGU Fall Meetings?
Earth and space science makes a valuable impact on our everyday lives and the community's support of each other is a consistent inspiration to us all. Whether working from home, participating in virtual field work, or reopening labs and offices during this global pandemic, AGU's community of Earth and space scientists are continuing the important work leading to discoveries and solutions - advancing the collective understanding of the world around us. Charitable gifts to AGU are invested back into the ESS community providing valuable training, networking, and publishing opportunities worldwide, as well as enhancing diversity and inclusion in our field. As you make your plans for the 2020 AGU Fall Meeting, please consider making an investment in support of the Earth and space sciences with a gift to AGU's Unrestricted Fund. Donate Now.

Back to top

SESSIONS, SCIENTIFIC WORKSHOPS, TOWN HALLS, OR EVENTS

How do I submit a proposal?
The session proposal deadline has passed. If you have questions about the program, contact AGU staff.

Where can I view the session proposals that have already been submitted?

Existing session proposal submissions can be viewed in the session viewer.

When will I be notified of the status of my session proposal?
Conveners received an email regarding the status of their proposal in early June 2020.

Back to top

ABSTRACTS AND GUIDELINES

When do abstracts submission open and when is the deadline?
Abstract submissions are open and will close on 29 July at 23:59 EDT/03:59 +1 GMT.

Do I need to be an AGU member to submit an abstract?
The first author MUST be an AGU member and up-to-date on their 2020 membership dues in order to submit an abstract. If you are not a current AGU member, but you are a member of a co-sponsoring organization, email the Scientific Program Team for help with submitting your abstract. Co-authors are not required to be AGU members. Join AGU or renew your membership today.

Where can I locate the abstracts that were presented at previous Fall Meetings?
Review the abstracts archive to find out what abstracts were presented at previous meetings.

Back to top

eLIGHTNING

What if I don’t want to participate in eLightning?
Traditional sessions will still be available to you; presenters who are not interested in the eLightning presentations will not have any impact on their presentation, just as those who elected to not participate in an alternate format in 2019 were not impacted by the new formats. eLightning sessions are completely optional.

What if I don’t want to make my eLightning presentation permanently available in the library?
There will be an opt-out for any presenter who does not want their presentation to be available after the meeting. This library will remain up for at least six months after the meeting. AGU is also investigating the various options for archiving eLightning presentations.

Is the eLightning library open access?
The presentations will be freely available. AGU is still considering which types of licenses to allow presenters to apply to their content, but a CC-BY license will certainly be an option.

Why is this named eLightning?
In 2016, AGU piloted a Lightning Poster Session format that allowed poster sessions to have a set time, outside of their designated time in the poster hall and in a separate room, for their presenters to give lightning presentations of their posters. This experiment was intended to encourage discussion, enable presenters in the same session to see each other present, and increase visibility of the posters. The current session format is built on the progress made and lessons learned from Lightning Poster Sessions, hence the Lightning in eLightning. We are adding additional value by providing more of an electronic ability, hence the e in eLightning. We also wanted to make sure that it wouldn’t be confused with our long-running ePoster program, where poster presenters are able to upload a static PDF copy of their poster to the online scientific program, so the word poster wasn’t included in the name.

Back to top

TECHNOLOGY

Will you offer a mobile app this year?
No, there will not be a native application for Fall Meeting 2020. 

Back to top

HOTEL AND TRAVEL

How do I apply for a virtual student travel grant?
The online student travel grant application process opens in mid-June and closes in August. Learn more about the various grants offered to offset the costs of participating virtually.

When can I reserve my hotel room?
AGU will not provide housing for Fall Meeting 2020. If circumstances change and we are able to host a small regional meeting, we will provide an update via our various marketing platforms.

Does AGU offer travel discounts?
AGU will not offer any travel discounts for Fall Meeting 2020.

Back to top

REGISTRATION

How do I register online for Fall Meeting?
The online registration tool will open in late August.

What does my registration fee include?
Your registration fee includes access to both oral and poster sessions, keynote lectures, exhibits, town hall meetings, and non-ticketed virtual social events.

How do I purchase tickets to special events?
Tickets will be available for purchase in the online registration portal which will open late August.

May I bring a guest?
Guest passes will not be available for Fall Meeting 2020. All attendees will be required to register.

Back to top