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Frequently Asked Questions (FAQs)

Frequently asked questions about Fall Meeting 2020

For quick information on Fall Meeting 2020, we encourage you to peruse our frequently asked questions. If your question is not addressed, please email us.

General | Sessions, scientific workshops, town halls, or events | Abstracts and guidelines | eLightningTechnology | Hotel and travel | Registration

GENERAL

Where is Fall Meeting 2020 being held?
Fall Meeting will be held at the George R. Moscone Convention Center (Moscone Center) located at:
747 Howard Street
San Francisco, CA 94103

What are the dates for Fall Meeting 2020?
Fall Meeting 2020 will be held from 7-11 December.

Is the meeting still scheduled?
At this time, we are fully committed to holding the meeting in San Francisco as planned. Since the health and safety of our attendees, exhibitors and staff are always our top priority, we will continue listen to the experts and adhere to the recommendations from WHO, CDC and state and local health authorities. We have moved some of the program deadlines and will continue to do so as appropriate. We will keep you posted via our website, email, and social media.

Plan Your Stay:
View the schedule at a glance pdf icon for the meeting.

When does the online registration tool open to register for the early bird fees?
Early registration will open in late August and close in November.

What is the expected meeting attendance?
Approximately 27,000 attended the meeting in 2019. View more statistics on the Fall Meeting.

What is new at Fall Meeting this year?
This year marks AGU’s Centennial. Fall Meeting will both celebrate the past and inspire the future of the sciences through engaged programming with new session formats, daily celebratory events and many opportunities to engage with the public and each other. More specific session and activity information is coming soon.

Do I have to be an AGU member to attend?
No, but AGU members, and those who are members of cooperating societies, who joined or renewed their membership by October 2020, receive reduced registration rates. Join AGU or renew your membership: online, via email, or by phone at +1202.462.6900.

Can I smoke inside of the Moscone Center?
No. AGU promotes a smoke-free environment; this includes the use of electronic cigarettes.

How can my donations support future AGU Fall Meetings?
Attending an AGU meeting while a student can be a transforming experience that builds confidence, grows perspective, and forges a new network of scientific peers. Your 2020 donation to the AGU Student Travel Grant Fund will allow AGU to send additional students to AGU’s Fall Meeting each year. Donate Now.

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SESSIONS, SCIENTIFIC WORKSHOPS, TOWN HALLS, OR EVENTS

How do I submit a proposal?
Proposals for sessions, workshops, town halls, and innovative sessions will not be accepted after the extended 23 April deadline. Read our guidelines for submitting a proposal. Event organizers may request event space in September. If you have questions about how to submit an event, contact AGU staff.

The scientific program mentions sessions that are co-organized/co-sponsored/cross-listed. What does this mean?
Learn more about collaborative session designations as well as other alternate formats.

What is an innovative session?
This is a new format inspired by Centennial programming at Fall Meeting 2019. These sessions can also include a virtual component. Read our guidelines for submitting an innovative session proposal.

Where can I view the session proposals that have already been submitted?
Existing session proposal submissions can be viewed in the session viewer. Submitters are encouraged to view current submissions before submitting.

When will I be notified of the status of my session proposal?
Conveners will receive an email regarding the status of their proposal in early June 2020.

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ABSTRACTS AND GUIDELINES

When do abstracts submission open and when is the deadline?
Abstract submissions will open in mid-June and will close on 29 July.

Do I need to be an AGU member to submit an abstract?
The first author MUST be an AGU member and up-to-date on their 2020 membership dues in order to submit an abstract. If you are not a current AGU member, but you are a member of a co-sponsoring organization, email the Scientific Program Team for help with submitting your abstract. Co-authors are not required to be AGU members. Join AGU or renew your membership today.

Where can I locate the abstracts that were presented at previous Fall Meetings?
Review the abstracts archive to find out what abstracts were presented at previous meetings.

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eLIGHTNING

What if I don’t want to participate in eLightning?
Traditional sessions will still be available to you; presenters who are not interested in the eLightning presentations will not have any impact on their presentation, just as those who elected to not participate in an alternate format in 2019 were not impacted by the new formats. eLightning sessions are completely optional.

What if I don’t want to make my eLightning presentation permanently available in the library?
There will be an opt-out for any presenter who does not want their presentation to be available after the meeting. This library will remain up for at least six months after the meeting. AGU is also investigating the various options for archiving eLightning presentations.

Is the eLightning library open access?
The presentations will be freely available. AGU is still considering which types of licenses to allow presenters to apply to their content, but a CC-BY license will certainly be an option.

Why is this named eLightning?
In 2016, AGU piloted a Lightning Poster Session format that allowed poster sessions to have a set time, outside of their designated time in the poster hall and in a separate room, for their presenters to give lightning presentations of their posters. This experiment was intended to encourage discussion, enable presenters in the same session to see each other present, and increase visibility of the posters. The current session format is built on the progress made and lessons learned from Lightning Poster Sessions, hence the Lightning in eLightning. We are adding additional value by providing more of an electronic ability, hence the e in eLightning. We also wanted to make sure that it wouldn’t be confused with our long-running ePoster program, where poster presenters are able to upload a static PDF copy of their poster to the online scientific program, so the word poster wasn’t included in the name.

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TECHNOLOGY

Will you offer a mobile app this year?
Yes, the mobile app will be available this fall.

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HOTEL AND TRAVEL

How do I apply for a student travel grant?
The online student travel grant application process opens in mid-June and closes in August. Learn more about the various grants offered.

How do I request a letter of invitation for my visa application?
If you require a letter of invitation before submitting an abstract, you must request one via email. After submitting an abstract, you can automatically generate a letter of invitation through the abstract submission system.

When can I reserve my hotel room?
The online housing site will open in late August; more than 50 hotels will offer discounts.
IMPORTANT: If you are contacted by any company other than Experient offering housing, please note that these companies are not authorized to represent AGU nor do they have access to officially contracted AGU Fall Meeting 2020 room blocks or rates in.
These unauthorized companies often don’t deliver on promises to customers. When customers arrive, reservations are non-existent, or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card. In addition, these companies’ practices make it more difficult for AGU to meet our room block commitments and expose AGU to penalties. If you have questions, contact AGU’s housing team.

What is the closest airport?
San Francisco is accessible by two major airports. San Francisco International Airport (SFO) is the closest airport to San Francisco and the Moscone Center. It is one of the busiest airports in the country, with service from more than 45 airlines, national and international, and nonstop connections to more than 65 U.S. cities. Oakland International Airport (OAK) is 20 miles from downtown San Francisco and the Moscone Convention Center. OAK offers nonstop flights nationally and internationally.

What is the weather like in San Francisco during Fall Meeting?
San Francisco is fortunate to enjoy mild weather year-round. Average maximum temperatures in December range from 57°F/19°C to 47°F/9°C. The average rainfall is 3.5”/9 cm. San Francisco weather can change by the hour, so attendees are advised to pack layers and be sure to have a light jacket or coat and umbrella.

Does AGU offer travel discounts?
Additional details about discounts will be posted in the summer.

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REGISTRATION

How do I register online for Fall Meeting?
The online registration tool will open in late August.

What does my registration fee include?
Your registration fee includes access to the Icebreaker Reception on Monday, 7 December, both oral and posters sessions, keynote lectures, exhibits, town hall meetings, and non-ticketed social events.

How do I purchase tickets to special events?
Tickets will be available for purchase in the online registration portal which will open late August.

May I bring a guest?
Registered attendees may purchase guest passes. A guest is a spouse, friend, or adult child (18 years and older) who is not working in an Earth and space science related occupation or field. A colleague or associate working in a related scientific field or studying Earth and space science in school may not register as a guest. Registered guests may not attend the oral or poster scientific sessions; however, they may go to the Exhibit Hall, the Ice Breaker Reception, the Honors Ceremony, and all keynote lectures. Guests are required to purchase tickets to social events at the advertised guest rates. Guest passes are available during registration, either online or onsite.

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