About

Policies

This is a collection of policies surrounding WaterSciCon. If you have any questions, please contact us at [email protected].

Abstract

First Author Policy

In general:

  • First authors can submit two (2) contributed abstracts to ANY topic areas
  • The person submitting the abstract will automatically be listed as the first and presenting author.  The first author cannot be modified.
  • A first author may elect to designate a co-author to present the abstract at the meeting. The presenting author must register for the meeting in order to make the presentation.
  • Membership in AGU or CUAHSI is NOT required in order to submit an abstract.
  • The abstract submitter is responsible for ensuring that all co-authors have agreed to be listed on the abstract.

Abstract Fee Policy

The abstract submission fee is:

  • A required and non-refundable processing fee.
  • Separate from meeting registration fees.
  • Not based on approval of your abstract submission or attendance at the meeting.

The abstract submission fees are:

  • Regular submission — $75
  • Student submission — $45
  • Exception: There are no abstract submission fees for individuals residing in qualifying low-income or lower-middle income countries, as defined by the World Bank.

If you have any questions, please contact us at [email protected].

 

Privacy & Security

Attendee Data

AGU is committed to protecting your privacy, and we honor your right to make choices about the information you share with us. AGU requests information from those who engage with us to complete business processes such as meeting registration, to improve the communication and sharing of science, to improve programs and websites, and to serve the interests of members, authors, meeting attendees and others by providing them with relevant information.

AGU does not sell meeting attendee or member contact information.

Occasionally, individuals and organizations are contacted with offers of lists for purchase. These offers are not affiliated with AGU in any way and are unauthorized. We thank our exhibitors for reporting this issue to us. If you receive or know of an email containing such an offer, we ask that you please alert us by email.

Read AGU’s Full Privacy Policy

Learn More About the Information We Collect

Code of Conduct

AGU is committed to providing a safe, productive, and welcoming environment for all meeting participants and WaterSciCon staff. All participants are expected to abide by the WaterSciCon Code of Conduct.

Read the WaterSciCon Code of Conduct

Photography guidelines and best practices

Photography by individuals for personal use and for social media is allowed at social events and in public spaces throughout WaterSciCon. Additional uses of photography at WaterSciCon are permitted with the following guidelines:

  1. Photography for personal and social media use is permitted throughout the WaterSciCon – including sessions, lectures, town halls, and plenaries – unless the presenter has opted to be excluded.
  2. Attendees are expected to honor the preference of any presenter who has indicated “no photo.”
  3. The presenter must be identified by name when a photograph of the presenter, presenter’s slides, or poster is shared on social media or elsewhere.
  4. Attendees should be respectful and considerate of others. Do not use flash, block attendees‘ view of presenters when capturing photos, or otherwise disrupt presentations.
  5. Do not photograph individuals under 18 years of age without explicit verbal or written permission of a parent or guardian. If in doubt, ask.

Photography Permission

Permission is understood to be granted unless the following conditions apply:

  1. The presenter has affixed a “no photo/recording” image provided by AGU staff to the poster or presentation; or their own “no photo/recording” image or language.
  2. The presenter, and/or the chair on behalf of the presenter, explicitly states to the audience their preference for no photos/recordings.

Because attendees often come in and out of the room during sessions, we recommend that presenters affix the “no photos” image provided by AGU or CUAHSI staff on all slides to ensure that attendees are aware of the presenter’s preference.

Social media guidelines and best practices

We welcome social media use at WaterSciCon, including live tweeting. Use includes all public settings such as receptions and scientific settings such as oral, poster and all forms for presentations, sessions, lectures, plenaries, and town halls. We ask attendees to adhere to the following when posting to social media:

  1. Use the appropriate meeting hashtag, e.g. # WaterSciCon24.
  2. Employ commonly used hashtags that relate to the content to increase engagement.
  3. Treat all participants, attendees, AGU and CUAHSI staff, and vendors with respect and consideration, valuing a diversity of views and opinions.
  4. Be respectful and collaborative; communicate openly and with respect for others, critiquing ideas rather than individuals.
  5. Avoid personal attacks directed toward other attendees, participants, AGU and CUAHSI staff, and suppliers/vendors.
  6. Credit (identify) presenters by name.
  7. Do not take or share photographs of individuals under 18 on social media without explicit verbal or written permission of a parent or guardian.

Limits to audio and video recording

Audio and video recording by individuals for personal use and for social media use is allowed only at social events and in public spaces throughout the meeting. The following limitations and exceptions apply to audio/video recording:

  1. Recording of all sessions, named or public lectures, town halls, plenaries and keynotes is not allowed for personal, social media, or any other use.
  2. Be respectful and considerate of others.
  3. Do not record individuals under 18 years of age in any setting without the permission of their parent or guardian. If in doubt, ask.
  4. AGU or CUAHSI staff and contractors who capture content from selected sessions, lectures, and town halls are excluded from this prohibition.

Session Submission

Session submission closed on October 11, 2023. If you would like more information about the policies and processes for submitting a session proposal, please visit the session submission page.

Safe WaterSciCon

What is Safe WaterSciCon?

AGU is committed to providing a safe, productive, and welcoming environment for all meeting participants and WaterSciCon staff. The Safe WaterSciCon program was designed to promote safety and offer support to meeting attendees who may feel harassed, threatened, or unsafe in any way when participating in WaterSciCon.

Volunteers and staff wearing Safe WaterSciCon buttons have been trained to assist those who experience unsafe or inappropriate behavior at #WaterSciCon24.

ADDITIONAL ASSISTANCE

Individuals with potential safety or misconduct concerns – including situations that may not rise to the level of an ethics complaint – can reach out to AGU Ethics for assistance. Inquiries are confidential.

Email Safe WaterSciCon

CONSEQUENCES AND REPORTING UNACCEPTABLE BEHAVIOR

Anyone requested to stop unacceptable behavior is expected to comply immediately. Anyone violating the WaterSciCon Code of Conduct may be removed from the event. Egregious behavior may result in bans from future WaterSciCons or other sanctions, depending on the specifics, as set forth in our Scientific Integrity and Professional Ethics Policy, as applicable.

As part of registration for WaterSciCon, all attendees are expected to provide their true professional name and primary affiliation and contact information including an email address and phone number.