MEETINGS GUIDELINES ON PHOTOGRAPHY AND SOCIAL MEDIA
About the guidelines
The Meetings Code of Conduct and AGU Scientific Integrity and Ethics Policy [PDF] provide overall guidance for all meeting attendees and participants in the scientific community. However, AGU has specific guidelines for the use of social media and photography at all AGU meetings. We ask meetings participants, including those at AGU Fall Meeting, to follow the guidelines outlined below.
Learn more about AGU’s guidelines on photography and social media, last updated in 2018.
AGU's Ethics Policy
AGU members and authors of AGU publications must adhere to the AGU Scientific Integrity and Professional Ethics Policy.VIEW THE POLICY
Social media guidelines and best practices
We welcome social media use at AGU meeting, including live tweeting. Use includes all public settings such as the exhibit hall and receptions, and scientific settings such as oral and poster sessions, lectures, keynotes, and town halls.
In particular, we ask social media users to adhere to the following:
1Use the appropriate meeting hashtag, e.g. #AGU20 for Fall Meeting 2020.
2Employ commonly used hashtags that relate to the content to increase engagement.
3Treat all participants, attendees, AGU staff, and vendors with respect and consideration, valuing a diversity of views and opinions.
4Be respectful and collaborative; communicate openly and with respect for others, critiquing ideas rather than individuals.
5Avoid personal attacks directed toward other attendees, participants, AGU staff, and suppliers/vendors.
6Credit (identify) presenters by name.
7Do not take or share photographs of individuals under 18 on social media without explicit verbal or written permission of a parent or guardian.
Photography guidelines and best practices
1Photography for personal and social media use is permitted throughout AGU meetings – including sessions, lectures, town halls, plenaries and keynotes – unless the presenter has opted to be excluded.
2Attendees are expected to honor the preference of any presenter who has indicated “no photo.” AGU will support and enforce this expectation.
3The presenter must be identified by name when a photograph of the presenter, presenter’s slides, or poster is shared on social media or elsewhere.
4Attendees should be respectful and considerate of others. Do not use flash, block attendees view of presenters when capturing photos, or otherwise disrupt presentations.
5Do not photograph individuals under 18 years of age without explicit verbal or written permission of a parent or guardian. If in doubt, ask.
Permission is understood to be granted unless the following conditions apply:
- The presenter has affixed a “no photo” image provided by AGU to the poster or presentation; or their own “no photo” image or language.
- The presenter, and/or the convener on behalf of the presenter, explicitly states to the audience their preference for no photographs.
Due to the fact that attendees often come in and out of the room during sessions, AGU recommends that presenters affix the “no photos” image provided by AGU on all slides to ensure that attendees are aware of the presenter’s preference.
Limits to audio and video recording
Audio and video recording by individuals for personal use and for social media use is allowed only at social events, in the Exhibit Hall and in public spaces throughout the meeting. Audio and video recording can be disruptive to the presentation and the attendees, and in addition, there are legal considerations that preclude attendees from making recordings.
The AGU GO program provides a controlled avenue for sharing science and presentations from the meeting. Video of selected sessions and lectures are made available free of charge to everyone.
The following limitations and exceptions apply to audio/video recording:
1Recording of all sessions, named or public lectures, town halls, plenaries and keynotes is not allowed for personal, social media, or any other use.
2Be respectful and considerate of others.
3Do not record individuals under 18 years of age in any setting without permission of their parent or guardian. If in doubt, ask.
4AGU staff and contractors who capture content from selected sessions, lectures, keynotes and town halls are excluded from this prohibition.