AGU provides guidelines for photography, social media use, and audio and visual recordings at AGU meetings to help participants respect presenters’ preferences and share responsibly.
About the Guidelines
The Meetings Code of Conduct and AGU Scientific Integrity and Ethics Policy provide overall guidance for all meeting attendees and participants in the scientific community. However, AGU has specific guidelines for the use of social media and photography at all AGU meetings.
By default, photos are allowed for personal use unless a presenter indicates otherwise. Presenters who do not want their work photographed can display a digital “No Photo” image, provided by AGU, on their poster or presentation slides.
AGU asks all meeting participants to follow these guidelines and recommended best practices, and to respect presenters’ preferences. For more details, please review the full guidelines below.
Photography and Social Media Guidelines
Photography and brief video recording by registered attendees for personal, non-commercial use and social media is allowed and encouraged throughout the meeting unless specifically posted or stated otherwise. By attending, you acknowledge that you may be photographed or recorded.
Please abide by the following guidelines:
- Do not capture or share a photo or video from any presenter who has posted or stated “no photos” or “no recording.”
- Recording full sessions or substantial portions of sessions, or uploading full recordings to platforms such as YouTube, Vimeo, or similar platforms, is not permitted without prior written permission from AGU.
- Content may not be sold, licensed, monetized, or used for commercial purposes.
- Credentialed press must register through AGU’s press office. Recording for journalistic or broadcast purposes requires proper media credentials.
- The presenter must be identified by name when a photograph or brief video of the presenter, slides, or poster is shared.
- Be respectful and considerate. Do not use flash, block attendees’ view, or disrupt presentations while capturing photos or video.
- Do not photograph or record individuals under 18 years of age without explicit permission from a parent or guardian.
- Use the appropriate meeting hashtag (e.g., #AGU26) and share responsibly. Tag AGU’s official social media accounts for possible reposts.
- Treat all participants, staff, and vendors with respect. Critique ideas, not individuals. Avoid personal attacks. Do not share information that can reasonably be deemed private.
AGU reserves the right to restrict recording at any time and to remove individuals who violate this policy.