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Social Media and Photography Guidelines

The AbScicon Code of Conduct provides overall guidance for all meeting attendees. Specific guidelines for the use of social media and photography at AbSciCon are outlined below. We ask all meeting participants to follow these guidelines.

Social media guidelines and best practices

We welcome social media use at AbSciCon, including live tweeting. Use includes all public settings such as the exhibit hall and receptions, and scientific settings such as oral, poster and all forms for presentations, sessions, lectures, plenaries, and town halls.

In particular, we ask social media users to adhere to the following:

  1. Use the appropriate meeting hashtag, e.g. #AbSciCon24.
  2. Employ commonly used hashtags that relate to the content to increase engagement.
  3. Treat all participants, attendees, AbSciCon staff, and vendors with respect and consideration, valuing a diversity of views and opinions.
  4. Be respectful and collaborative; communicate openly and with respect for others, critiquing ideas rather than individuals.
  5. Avoid personal attacks directed toward other attendees, participants, AbSciCon staff, and suppliers/vendors.
  6. Credit (identify) presenters by name.

Do not take or share photographs of individuals under 18 on social media without explicit verbal or written permission of a parent or guardian.

Photography guidelines and best practices

Photography by individuals for personal use and for social media is allowed at social events, in the Exhibit Hall and in public spaces throughout AbSciCon is permitted. Additional uses of photography at AbSciCon is permitted with the following guidelines:

  1. Photography for personal and social media use is permitted throughout AbSciCon – including sessions, lectures, town halls, and plenaries – unless the presenter has opted to be excluded.
  2. Attendees are expected to honor the preference of any presenter who has indicated “no photo.” AGU will support and enforce this expectation.
  3. The presenter must be identified by name when a photograph of the presenter, presenter’s slides, or poster is shared on social media or elsewhere.
  4. Attendees should be respectful and considerate of others. Do not use flash, block attendees view of presenters when capturing photos, or otherwise disrupt presentations.
  5. Do not photograph individuals under 18 years of age without explicit verbal or written permission of a parent or guardian. If in doubt, ask.

Photography permission

Permission is understood to be granted unless the following conditions apply:

  1. The presenter has affixed a “no photo/recording” image provided by AbSciCon staff to the poster or presentation; or their own “no photo/recording” image or language.
  2. The presenter, and/or the chair on behalf of the presenter, explicitly states to the audience their preference for no photos/recordings.

Due to the fact that attendees often come in and out of the room during sessions, we recommend that presenters affix the “no photos” image provided by AbSciCon staff on all slides to ensure that attendees are aware of the presenter’s preference.

Limits to audio and video recording

Audio and video recording by individuals for personal use and for social media use is allowed only at social events, in the Exhibit Hall and in public spaces throughout the meeting. Audio and video recording can be disruptive to the presentation and the attendees, and in addition, there are legal considerations that preclude attendees from making recordings.

Video of selected sessions and lectures will be made available free of charge to everyone.

The following limitations and exceptions apply to audio/video recording:

  1. Recording of all sessions, named or public lectures, town halls, plenaries and keynotes is not allowed for personal, social media, or any other use.
  2. Be respectful and considerate of others.
  3. Do not record individuals under 18 years of age in any setting without permission of their parent or guardian. If in doubt, ask.
  4. AGU staff and contractors who capture content from selected sessions, lectures, and town halls are excluded from this prohibition.