Present & Convene

• Online sessions will be 90 minutes in length and will take place daily from 10:00–11:30 EDT on 6-10 May 2024.
• Online sessions will take place in Zoom Meeting. All online sessions will also be streamed onsite in the Rotunda room of the Rhode Island Convention Center.
• If you are presenting in an online session but will attend the meeting in person, please still plan to present online. The Rotunda room will not be equipped to manage in-person presentations in online sessions.
• If you are presenting multiple abstracts, we cannot guarantee that you will be free of scheduling conflicts.

Steps for a Successful Online Session Presentation

1. Register

• You must register to present at AbSciCon24.
• Please register at least 36 hours in advance of your session. Register by the early bird deadline of 3 April 2024 to take advantage of lower registration rates.

Register

2. Prepare and Rehearse

• All online session presenters are asked to make slides or a PDF poster to present during their session.
• Organize your ideas and make a plan for staying within your allotted time. Please refer to the online program for the length of your allotted presentation and session schedule.
• If you have any questions regarding the session schedule, please reach out to your session chairs.
• Leave adequate time for Q&A and transitions. For example, if your total presentation is 9 minutes, please allow 1-2 minutes for individual Q&A and transition.
• Create an opening statement.
• Discuss the material as it appears in your accepted abstract.
• Rehearse speaking slowly and clearly. If your rehearsal runs long, reduce the material and rehearse again.
• Use simple, active words and short sentences. (Some online attendees might be using translation services.)

3. Promote Your Session

• Use AbSciCon’s customizable Canva templates to promote your #AbSciCon24 session on social media.

Canva templates

Learn More About Promoting Your Session

4. Check Your Tech

• Online sessions will take place in Zoom Meeting. Zoom links will be available to presenters just prior to the start of AbSciCon24.
• Online attendees can use a web browser or the Zoom app.
• Most major functions are supported in the browser version, including screen sharing, chat, and breakout rooms.
• Be prepared to share your screen to display your presentation during the session.

Read More About Zoom's Supported Browsers and Functions

5. Log In to Present in Your Session

• Log in to your session 20 minutes before it starts.
• Detailed instructions will be provided via email in advance of your session.
• Session chairs will introduce presenters and moderate the Q&A.
• When it is your turn to present, you will share your screen to present your slides.
• Technical support will be available.

• Online sessions will be 90 minutes in length and will take place daily from 10:00–11:30 EDT on 6-10 May 2024.
• Online sessions will take place in Zoom Meeting. All online sessions will also be streamed onsite in the Rotunda room of the Rhode Island Convention Center.
• If you are chairing an online session, you can chair the session virtually. However, at least one session chair must be present in person in the Rotunda room to facilitate Q&A from the in-person audience.

Steps for Chairing a Successful Online Session

1. Register

• You must register to chair a session at AbSciCon24.
• Please register at least 36 hours in advance of your session. Register by the early bird deadline of 3 April 2024 to take advantage of lower registration rates.

Register

2. Get Ready to Chair

• Session chairs play an important role in making sure that session attendees feel safe, welcomed, and included.
• Help ensure that sessions reflect diversity, inclusion, and excellence in science.
• Review how the session will run and identify a general discussion topic based on the session.
• Prepare to discuss the larger science questions around presentations or to explore future needs and challenges.
• Reach out to the presenting authors in your session. Session chairs can obtain a presenter report via Participant’s Corner, accessible from the User Portal.

3. Promote Your Session

• Use AbSciCon’s customizable Canva templates to promote your #AbSciCon24 session on social media.

Canva templates

Learn More About Promoting Your Session

4. Check Your Tech

• Online sessions will take place in Zoom Meeting. Zoom links will be available to chairs just prior to the start of AbSciCon24.
• Online attendees can use a web browser or the Zoom app.
• Most major functions are supported in the browser version, including screen sharing, chat, and breakout rooms.

Read More About Zoom's Supported Browsers and Functions

5. Log In to Your Session Early

• Log in to your session or arrive at the session room 20 minutes before it starts.
• Detailed instructions will be provided via email in advance of your session.
• Technical support will be available.

6. Chair Your Session

• Encourage participation and treat all presenters and attendees with respect.
• Introduce authors and facilitate discussion.
• One chair (in person or online) should monitor the Zoom chat for questions from the online audience. The in-person chair should acknowledge any questions asked in the room and repeat these for the online audience to hear.
• Be aware of aggressive questioning that borders on bullying or harassment, especially if directed towards students or early career scientists. Please speak up and intervene.
• Reach out to an AbSciCon staff person for assistance or report Code of Conduct concerns to [email protected].