About

Frequently Asked Questions

This is a collection of some of our most frequently asked questions. If you can’t find an answer to your question, please contact us at [email protected].

General

Where is Ocean Visions Summit 2023 being held?

#OVS23 will be held at the Georgia Aquarium and available in our online platform.

225 Baker Street NW
Atlanta, GA 30313

What are the dates for Ocean Visions Summit 2023?

Ocean Visions Summit will be held from 4-6 April.

Proposal Submissions

When do submissions open and close?

The call for proposals will be open from 23 September to 26 October (23:50 EDT/03:59 +1 GMT).

How do I contribute a proposal?

You can electronically any time the submission site is open until 26 October.

Can I submit more than once?

Yes, a first author can submit more than one time. Please consider the focus of each track and potential session as you submit to ensure that it is within scope.

Where do I find information about potential session types at the summit?

See session formats page. Unless the submission is specifically for a poster session, proposals might be considered for any of the sessions within the track

Is there a fee to submit a proposal?

Yes. The submission fee is required and is non-refundable, separate from meeting registration fees. It is not based on approval of your submission or attendance at the meeting.

The submission fees are:

Regular submission — $50
Student submission — $25

Fees will be waived for applicants from a low-income or lower-middle-income countries as defined by the World Bank.

Will presenters be able to choose online or in-person presentations?

Yes. Authors will select in-person or online presenting as part of the submission process, and the program committee will assign presentations based on this selection.

Do presenters have to register for the meeting?

Yes. All presenting authors must register for and attend OVS23, either online or in-person.

When will I know if my proposal has been accepted?

Authors are notified of the acceptance, format and schedule in early February.

How should I cite a proposal presented at the Ocean Visions Summit?

Please cite as:

Author(s) (2022), Title, Abstract (Final paper number, ex: AE14B-1234) presented at 2023 Ocean Visions Summit, 4-6 April.

Registration

How do I register online for the Ocean Visions Summit?

The online registration tool will open on 9 January 2023. Attendees can register throughout the duration of the summit.

What does my registration fee include?

Your registration fee includes access to scientific sessions, plenaries, and informal networking. All attendees, including presenters and conveners, must register for the Ocean Visions Summit to gain access to #OVS23.

What is the early bird rate?

Reduced registration rates are extended to everyone who registers for the meeting prior to the early bird deadline of 15 February 2023. Payment must be received by the noted deadline to receive the early bird rate.

How are cancellations processed for the summit?

Written notifications must be emailed to [email protected]. Registration cancellation received by 21 February 2023 will receive complete refund. Cancellations received between 22 and 28 February will have a $50 USD processing fee deducted from their refund. No refunds will be issued for cancelled registrations or ticketed events after 7 March 2023.

Will checks and wire transfer payments be accepted for the summit?

AGU will accept credit card, check and wire transfer payments. To process group registration payments, contact the OVS Registration Center. The last day to submit payment via wire transfer or check is 1 March 2023.

How do I request a registration receipt for the summit?

A registration receipt can be obtained by emailing the OVS Meetings Team.

May I bring a guest?

Guests are not permitted at the summit.

Does AGU accept purchase orders?

AGU does not accept purchase orders for registration payment.

How can I obtain a letter of attendance for attending OVS23?

A letter of attendance can be obtained by emailing the OVS Meetings Team.

Hotel and Travel

Is there an official hotel for the summit?

The Hilton Atlanta is the official hotel for summit. It is within easy walking distance of the aquarium with an affordable rate.

What is the closest airport?

Hartsfield-Jackson Atlanta International Airport (ATL) is the closest airport. The Georgia Aquarium is approximately 10 miles from the airport. ATL is the busiest airport in the country and averages 2,700 arrivals and departures daily.

What is the weather like in Atlanta in April?

The average maximum temperature in April is 71°F/22°C. The average low temperature is 51°F/11°C. Spring showers are fairly frequent in April, so attendees are encouraged to pack an umbrella.