This is a collection of policies surrounding AbSciCon. If you have any questions, please contact us at [email protected]


First Author Policy

First authors may have a maximum of 2 abstracts:

  • First authors can submit one abstract to any topic area and one invited abstract to any topic area OR
  • First authors can submit one contributed abstract to any topic area and one additional abstract to sessions in the Philosophy, History, Education and Community Development topic area.

Abstract Fee Policy

The abstract submission fee is:

  • A required and non-refundable processing fee.
  • Separate from meeting registration fees.
  • Not based on approval of your abstract submission or attendance at the meeting.

The abstract submission fees are:

  • Regular submission — $75
  • Student submission — $45
  • Exception: There are no abstract submission fees for individuals residing in qualifying low-income or lower-middle income countries, as defined by the World Bank.
  • If you have any questions, please contact us at [email protected].


    Registration Policies

    Early Bird registration for AbSciCon24 must be accompanied by payment processed prior to the deadline. Otherwise, the standard registration rates will apply. The deadline to register at the early bird rate is 3 April 2024.

    Payment receipts for AbSciCon24 registration can be requested by emailing the AbSciCon Registration Center.

    AbSciCon24 accepts credit card, check and wire transfer payments. AbSciCon24 does not process purchase orders for registration payments. The last day to submit payment via wire transfer or check is 5 April 2024.

    Written requests must be emailed to the AbSciCon Registration Center. Registration cancellations received by 3 April 2024 will receive a complete refund. Cancellations received between 4 and 10 April 2024 will have a $50 USD processing fee deducted from their refund. No refunds will be issued for cancelled registrations or ticketed events after 10 April 2024.

    Substitutions are allowed at any time but must be requested in writing by the original registrant and emailed to the AbSciCon Registration Center. Partial substitutions are not allowed. Registrants must transfer their full registration to a new person. Promotional rates are not transferable from the original registrant to the substitute.

    Attendees will have the opportunity to adjust their registration type. Please contact the AbSciCon Registration Center for assistance with adjusting your registration type. The deadline to make this adjustment is 1 May 2024. Please note, this change does not impact in-person or online presentation format.

    Attendee Types

    The AGU Media Relations Office provides complimentary registration to working members of the press for the express purpose of gathering news and information to produce media coverage of the AbSciCon.

    Press access to the meeting is issued at the discretion of the AGU Media Relations Office and is non-transferable. All registrants must provide credentials regardless of whether they have attended past Ocean Sciences meetings. If you have questions about these requirements, please contact AGU Media Relations.

    Social Media and Photography Guidelines
    Press Credentialing Requirements

    If you have not yet received government approval to attend AbSciCon24, early bird registration rates will be extended throughout the meeting to U.S. federal government employees only.

    AbSciCon24 welcomes those caregivers who assist others in need during the meeting. Caregivers are individuals who are at the meeting to assist with childcare or those with ADA needs. Caregivers may register for free at any registration counter on-site. Valid identification is required.

    Registered attendees may purchase guest passes. Registered guests may not attend the oral or poster scientific sessions; however, they may visit the Exhibit Hall, and attend the Opening Reception, and all keynote lectures.

    A guest is a spouse, friend, or adult child (18 years and older) who is not working in an astrobiology science-related occupation or field.

    A colleague or associate working in a related scientific field or studying astrobiology in school may not be registered and attend as a guest.

    Privacy & Security

    Attendee Data

    AGU is committed to protecting your privacy, and we honor your right to make choices about the information you share with us. AGU requests information from those who engage with us to complete business processes such as meeting registration, to improve the communication and sharing of science, to improve programs and websites, and to serve the interests of members, authors, meeting attendees, and others by providing them with relevant information.

    AGU does not sell meeting attendee or member contact information
    Occasionally, individuals and organizations are contacted with offers of lists for purchase. These offers are not affiliated with AGU in any way and are unauthorized. We thank our exhibitors for reporting this issue to us. If you receive or know of an email containing such an offer, we ask that you please alert us by email.

    Read AGU'S Full Privacy Policy

    Learn More About the Information We Collect

    Code of Conduct

    AGU is committed to providing a safe, productive, and welcoming environment for all meeting participants and AbSciCon staff. All participants are expected to abide by the AbSciCon Code of Conduct.

    Read AbSciCon's Code of Conduct

    Photography Guidelines

    AbSciCon’s policies apply to both in-person and online components of the meeting. Photos and screen captures are allowed for personal use unless the presenter indicates otherwise by adding the “No Photos” icon on their poster or slides. Recording is prohibited.

    Learn more about Abscicon's Photography Guidelines

    Session Submission

    Session submissions are closed. If you would like more information about the policies and processes for submitting a session proposal, please visit the session submission page.

    Learn More About Session Proposal Submission

    Safe AbSciCon

    What is Safe AbSciCon?

    AGU is committed to providing a safe, productive, and welcoming environment for all meeting participants and AbSciCon staff. The Safe AbSciCon program was designed to promote safety and offer support to meeting attendees who may feel harassed, threatened, or unsafe in any way when participating in AbSciCon.

    Volunteers and staff wearing Safe AbSciCon buttons have been trained to assist those who experience unsafe or inappropriate behavior at #AbSciCon24.

    Additional Assistance

    Individuals with potential safety or misconduct concerns – including situations that may not rise to the level of an ethics complaint – can reach out to AGU Ethics for assistance. Inquiries are confidential.

    Consequences and Reporting Unacceptable Behavior

    Anyone requested to stop unacceptable behavior is expected to comply immediately. Anyone violating the AbSciCon Code of Conduct may be removed from the event. Egregious behavior may result in bans from future AbSciCons or other sanctions, depending on the specifics, as set forth in our Scientific Integrity and Professional Ethics Policy, as applicable.

    As part of registration for AbSciCon, all attendees are expected to provide their true professional name and primary affiliation and contact information including an email address and phone number.

    If you have any questions regarding Safe AbSciCon, please contact us.