Responsibilities of session conveners

Conveners are to present a concise and accurate account of the research involved as well as an objective discussion of its significance. Conveners are responsible for adhering to specific guidelines and policies related to the meeting and must assist in promoting their session once it is approved by the program committee. They are responsible for reviewing abstracts submitted to their session and are allowed to submit abstracts to their own session but are NOT allowed to be invited authors and cannot be scheduled as an oral presentation in their own session.

Conveners have the following additional responsibilities:

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  • 1
    Conveners are responsible for extending invitations to invited speakers for their session, including ensuring that invited abstracts are submitted by the abstract deadline.
  • 2
    Conveners should be available to answer questions pertaining to the scientific scope of their session from abstract submitters.
  • 3
    Conveners do not have the authority to reject an abstract. If an abstract is not appropriate for the session, the convener’s options are to return the abstract to the appropriate program committee member, transfer it to another session, or recommend its rejection to the program committee.
  • 4
    Conveners propose the order of the session, but the program committee is the final authority on session outline, speakers, day, time, duration, and type of session.
  • 5
    Conveners should judge objectively the quality of an abstract and respect the intellectual independence of the authors. In no case is personal criticism appropriate.
  • 6
    Conveners should be sensitive to the appearance of a conflict of interest if an abstract in the session is closely related to preliminary or published work by a convener.
  • 7
    Conveners should treat abstracts as confidential documents until they are published by AGU. Abstracts should not be shown to or discussed with others except in special cases (i.e., persons from whom specific advice may be sought such as co-conveners or the program committee).
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Responsibilities of authors

Authors must present a concise and accurate account of the research performed as well as an objective discussion of its significance. The abstracts should contain sufficient detail and references to public sources of information. Only individuals who have significantly contributed to the research and preparation of the abstract can be listed as authors. The corresponding and/or submitting author is responsible for including all individuals who meet the criteria for authorship.
All co-authors have the following responsibilities:
  • 1
    The presenter must be listed as an author of the abstract at the time of electronic publication.
  • 2
    They may submit abstracts for work that has been published in journals or presented at other scientific meetings. The work should be current and provide new data and results since any previous presentations.
  • 3
    They can make no changes to a paper after the abstract deadline and once it is accepted for presentation.
  • 4
    Presenters may critique another accepted presentation, but personal criticism is never acceptable.
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About our meetings standards

These high-level guidelines apply to session proposals and abstract submissions for all AGU meetings. Session conveners should consider these standards when reviewing abstract submissions. Researchers should review these standards when preparing their abstract submissions. Please note that the guidelines may vary if AGU is co-sponsoring a meeting with other societies. Specific guidelines for each meeting are posted on their respective sites.

Upcoming AGU meetings

AGU meetings foster learning and collaboration and enhance perspectives across Earth and space science.


Standards for session proposals

Session proposals must be based on scientific value; celebratory or memorial sessions, or those deemed to be advertisements of commercial products and services will not be considered for AGU meetings. Sessions conveners should be aware of the following standards for acceptance:

  • 1
    Session proposals and abstract submission descriptions must include a concise definition of the scientific topic.
  • 2
    Session proposals must include a description of why the topic is relevant and timely, and sufficient detail and references to public information.
  • 3
    Session proposals and abstracts can focus on scientific results and/or their applications, and the impact of Earth and space science on society.
  • 4
    All conveners and authors listed on session proposals or abstracts must consent to being named on the proposal or abstract when submitted.
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