General Information

Oral Presenter Guidelines

eLightning Presenter Guidelines

Poster Presenter Guidelines

Speaker Marketing Toolkit

Safe AGU

Meeting Platform: Registered attendees can log in to #AGU21 from the main #AGU21 page to access the mobile app/online planner to build your schedule, view pre-recorded content and interactive posters, and navigate the meeting. Most sessions will be live streamed. They will be available for on-demand viewing within 72 hours of the session’s end and until February 2022 for registered attendees.

  Important Notes:

1. Declare whether you will be presenting in-person or online here if you have not already done so.
2. Register for #AGU21. You will not have access or be admitted to the Zoom room for your session unless you are registered.
3. Review the Health & Safety updates, including how to show proof of vaccination before attending #AGU21 in-person. AGU strongly encourages all in-person attendees to complete the SafeAccess verification process ahead of arriving to New Orleans. After you have registered for the meeting, expect a vaccine verification email from [email protected]. Please allow up to 2 business days for the email.
4. AGU will require masks to be worn at the convention center, including the oral session rooms, poster hall, and exhibit hall floor unless actively eating, drinking or presenting. AGU will require masks regardless of New Orleans’ policy at the time of the meeting. 
   
   Quick Tips:

• If you are in a scientific oral discussion session:
  1. Complete your pre-recorded 15-minute presentation by 7 December and upload it here so that attendees can access it in the online planner and the mobile app. (not required for Union, Named Lecture or Innovation sessions)
  2. Prepare your overview presentation for your oral discussion session and upload it here. This is usually about 3 PowerPoint slides.
  3. In-person and online oral presenters, ideally by 7 December and at least 24 hours before your session, upload your overview presentation slides to the same system here. This can also be done in the speaker ready room onsite.
     
     

• Day of Access for hybrid oral, online-only oral, online-only eLightning and online-only poster discussion sessions (hybrid eLightning sessions will NOT use Zoom): 
  
  1. Only hybrid oral and online-only oral, online-only eLightning and online-only poster discussion sessions will take place in Zoom Webinar. 
     
  2. Hybrid and online-only oral, eLightning and poster discussion sessions will take place in Zoom Webinar.
  3. The Zoom link for registered online presenters and session chairs will only be available at least 24 hours prior to the session through the #AGU21 upload site. Please DO NOT join the session from the attendee link in the online planner or mobile app. 
  4. Join 20 minutes prior to start of the session with their panelist link
  5. Online presenters will share their screens (uploaded summary presentations for online oral presenters serve as a backup for A/V team or in-person session chairs).
  6. Social Q&A:When all presentations have concluded, all presenters will be in the gallery view and will be shown on the screen and the discussion/Q&A period will take place within the Zoom webinar. View the full instructions for Social Q&A here. The Zoom Q&A feature will be disabled (except for online only sessions).
     • This slide will be shown in the room instructing in-person attendees to go to fm21.cnf.io to submit questions to your session.
  7.  Review the Zoom tips to ensure you:
  • Have your slide presentation ready to share and be familiar with how to share.
  • Have tested you audio and video settings for Zoom prior to starting the meeting.
  • Have the latest version of Zoom.    
  
  

• If you are in an eLightning session:
  
  1. Create and publish your iPoster by the extended deadline of 9 December. 
     1. Presenting authors must be registered to publish the poster to the online gallery. Updates can be made until 31 December.
  2. Hybrid in-person presenters will present the iPoster from the eLightning theater in the poster hall. Each presenter will give a three-minute lightning talk then presenters will go to their assigned touchscreen monitor to engage in one-on-one discussion for the remainder of the session.
  3. Online presenters, record a three-minute video (e.g. a narrated screenshare recording) or audio tour of your poster. Schedule a text or video chat through the iPoster platform during the eLightning session. Your iPoster will be displayed on a monitor in the the theater during the session. 
  4. Online-only session presenters prepare a three-minute lightning talk during your session and share your screen to display your iPoster in the Zoom meeting.
  5. All presenters can schedule additional text or video chat the day and time of their sessions and are recommended to schedule more times throughout the week.

• If you are in a Poster session:
  
  1. Create and publish your iPoster by the extended deadline of 9 December.
     1. Presenting authors must be registered to publish the poster to the online gallery. Updates can be made until 31 December.
  1. Hybrid in-person presenters will display their printed poster on the day of their scheduled session in the poster hall.
  2. Online presenters will be available for text or video chat through the iPoster system during the poster session.
  3. Online-only session presenters prepare a short overview of your poster and share your screen to display your iPoster or PDF during the session. 
  4. All presenters can schedule additional text or video chat the day and time of their sessions and are recommended to schedule more times throughout the week.