woman pointing and explaining poster to audience

How to participate in OSPA

Participating as a student

All students will be given a chance to sign up as an OSPA student presenter when they receive their abstract acceptance email. Interested students should sign-up for OSPA during the abstract acceptance process in the Participant's Corner, which can be access from a direct link in their abstract acceptance email. In late November, students who signed up prior to the deadline will receive an email inviting them to review and edit their presentation information in the OSPA platform.

As part of AGU organizational efforts to track, measure and assure proper outreach and effective programming service to all sectors of our membership, and in line with our strategic goals and plans for an Inclusive scientific community, student presenters may be asked to provide some demographic information about themselves. This information is critical to help us improve the state of our science. Any demographic information will only be used in an aggregate form and will never be used in a fashion that allows individual identification. 

AGU student members pursuing an undergraduate, masters, or doctorate degree are eligible to participate. You must be the lead author of the abstract presented. Postdoctoral researchers are not eligible.

During the abstract acceptance process, students must click Accept on the OSPA confirmation question to participate.. Students will then receive additional instructions in late October on next steps for OSPA. You must confirm your participation by 18 October in the Participant's Corner by completing your Fall Meeting abstract acceptance process.

AGU recognizes that scores and judges’ comments are important for students to better their presentation skills for future sessions. Sign back into the online system in January 2021 to view your scores and to find out if you have won an OSPA.

  • Judges’ scores combine both presentation skills and the scientific content. The presentation visuals will also be evaluated.
  • The presentation itself is not judged without student commentary.

Presentations will be evaluated by up to three judges. Judges will be able to submit questions via a chat function in the OSPA online platform. You must submit answers to your judges’ questions via the chat function to be considered eligible for an OSPA.

This award is focused on recognizing presentation skills. Judges will assess you in the following areas on a scale of 1–5.

  • Presentation: Visuals, effective use of allotted time or space, diction (enunciation, volume, and clarity), general style, liveliness, and stage presence.
  • Content: Organization and logic, appropriate comprehension/knowledge of field, clear explanation/ability to answer questions, and significance and originality.
  • Overall Impression: Compared to other students’ presentations
  • Comments: Comments from judges are also encouraged in order to distinguish papers with similar scores.

OSPA judge information

Volunteer judges are an integral part of the Outstanding Student Presentation Awards. Many AGU students will remember their first OSPA experience fondly thanks to the help and generosity of the judges.

When you're ready to get started, WATCH THE JUDGE TUTORIAL VIDEO HERE.

To participate: judges may sign up and schedule themselves online after 1 December by clicking Volunteer on the AGU OSPA homepage. Judges must first agree to the Honor Code and register with their institution email address. Judges are not allowed to evaluate students from their institution or students they are acquainted with. AGU student members can volunteer as judges if they opted out of participating in OSPA as a student presenter. 

If you are attending in person, you can volunteer to evaluate both in-person and virtual presentations. Presentations can be viewed and evaluated virtually at any point during Fall Meeting after the session has occurred. Most in-person presentation content will also be available to access virtually.

Attending virtually? Interact virtually with student presenters by leaving a “comment” within the OSPA Platform to ask a student presenter questions. Students are required to respond by 17 December within the OSPA platform. Judges are welcome to attend the student’s sessions within the scientific program software and participate in live conversations if they desire – however, it is not required.

 

Judging process

Whether judging an oral, poster, or eLightning session, the judge must adhere to the following requirements.

  • Do not judge a presentation without student commentary. Q&A between judges and student presenters can occur in-person at Fall Meeting or through a chat feature within the OSPA online platform.
  • If you cannot judge one of your assigned presentations, please still complete an evaluation form and designate on the form why you were not able to judge the presentation.
  • Presentations will be judged by up to three judges in an effort to ensure impartiality.
  • Judges are encouraged to remain anonymous.

If you cannot judge one of your presentations, you are responsible for finding a substitute. Ask a colleague or friend.

woman explaining to woman her poster

Judging criteria

This award is focused on recognizing presentation skills. Judges will assess the students in the following areas and rate them on a scale of 1–5. A more detailed rubric will be available soon in the OSPA navigation menu of the OSPA website.

  • Presentation: Visuals, effective use of allotted time or space, diction (enunciation, volume, and clarity), general style, liveliness, and stage presence.
  • Content: Organization and logic, appropriate comprehension/knowledge of field, clear explanation/ability to answer questions, and significance and originality.
  • Overall Impression: Compared to other student’s presentations.
  • Comments: Comments from judges are also encouraged in order to distinguish papers with similar scores.

Woman explains poster to another woman attendee

Judge evaluation forms

All scores must be entered online by 3 January 2022. Judges can access the evaluation form online within the Judge Portal beginning 13 December and can edit scores until the evaluation submission deadline.

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OSPA Liaison Information

Liaisons are designated by the primary session convener. Liaisons are responsible for helping fill 3 judging slots for each confirmed OSPA student in their session and should leverage their professional network in order to recruit judges. Liaisons may choose to judge students in their session themselves if they do not have a conflict of interest.

Liaisons can see the students in their session, track their judge recruitment progress, and ensure that they’ve fulfilled their responsibilities on the OSPA website, which will open after 1 December.

 WATCH THE LIAISON TUTORIAL VIDEO HERE.

  • Eligibility: Only AGU members are eligible to serve as liaisons. It is not required to attend Fall Meeting, but attendance will be helpful. Student members are eligible to serve as liaisons if they are not participating in OSPA as a student presenter.
  • Responsibilities: Recruit three judges for every OSPA presentation in your Fall Meeting session(s) by leveraging your professional network, November – December 2021.

    We assist in recruiting as well, but your professional connections are integral in recruiting volunteers.

section of Poster Hall

OSPA Coordinator Information

Section leaders designate at least two OSPA coordinators each year to encourage volunteers to participate as OSPA judges during Fall Meeting. In order to be eligible for this role, volunteers must be AGU non-student members, but they do not have to attend Fall Meeting. The coordinator role requires a minimal time commitment (about 0.5 to one hour per week through mid-January).

Responsibilities:

  • Manage the effort to secure judges for students within section
  • Encourage judges to sign up via direct email, section newsletters, websites, or other communications
  • Assist OSPA liaisons in recruiting judges
  • Encourage judges to enter their scores by the deadline
  • Participate in the selection of OSPA winners within section
  • Commit about 0.5 to one hour per week, starting in November 2021 through mid-January 2022

Eligibility: Only non-student AGU members are eligible to serve as coordinators. It is not required to attend Fall Meeting, but attendance will be helpful.

If you are interested in participating as an OSPA coordinator, contact your Section leadership. Coordinator designations will be finalized by August.

The OSPA platform will be open for judge sign-ups after 1 December. Access the site by clicking Volunteer on the AGU OSPA homepage.

When you're ready to get started, WATCH THE COORDINATOR TUTORIAL VIDEO HERE.