woman pointing and explaining poster to audience

How to participate in OSPA

Sign up to Participate as a Student Presenter

OSPA Student Requirements

All OSPA student presenters are required to:

  • upload a digital version of their presentation in the online OSPA portal by 1 December at 11:59 PM Eastern,
  • to act as a reviewer and evaluate at least one other OSPA presenter at AGU23,
    • You may not review your own presentation. You are not assigned a presentation - you will select the presentation you want to review. Sign up below! 
  • to present at the day/time assigned to you, and
  • to respond to communications (virtual or in-person) from OSPA reviewers.

Review an OSPA peer at AGU23
The OSPA platform is open for volunteer reviewers. Volunteer by following these steps:

  1. Login to the OSPA platform using your AGU credentials. LOG IN HERE.
  2. Sign up to evaluate student presentations at AGU23.
  3. Attend the student presentations you signed up for at AGU23. If possible, ask presenters about their work.
  4. Submit your feedback before the evaluation deadline: 31 January 2024

Presentation Upload Information

Why Upload your Presentation? OSPA reviewers will browse the OSPA iPoster presentation gallery to sign up to evaluate presentations. Your presentation will be available to reviewers at the time they sign up and after the meeting as they submit their evaluation. In addition, uploading your presentation will allow virtual attendees to provide feedback.

How to Upload your Presentation: On 9 November, you should have received an email with a link to iPoster, which is the system that all OSPA presenters will use to upload their presentation. If you did not receive the link to iPoster, please write us at [email protected] and we will send you the link.

Please note: The below instructions are for your OSPA participation only. You will also need to follow any general presenter guidelines.

Oral Presenters

You will upload a digital version of your talk to the OSPA iPoster system. It is up to you how you wish to create that digital presentation.

When you login, you will see that there are several templates in iPoster that you can use - in the content areas, you can add your abstract title, upload a video or audio recording of your talk, upload your slides, or add something new. Or, you can select the PDF upload option and upload a PDF of your slides.

Again, please note that you still need to follow the general presenter guidelines for oral presenters.

In-Person Poster Presenters

You will upload a digital version of your in-person poster to the OSPA iPoster system. It is up to you how you wish to create that digital presentation.

When you login, you will see that there are several templates in iPoster that you can use to create a dynamic poster. Alternatively, you can select PDF upload and upload the PDF of your poster file.

Again, please note that you still need to follow the general presenter guidelines for in-person poster presenters. Uploading to iPoster does not replace your in-person poster. You will still need to print and bring your poster on-site to the meeting.

Virtual Poster Presenters & eLightning Presenters

Both virtual poster presenters and eLightning presenters are required to upload to iPoster as part of their presentation. You will only need to upload one presentation to iPoster – that presentation will be used for both your presentation and OSPA.

Again, please note that you still need to follow the general presenter guidelines for your presentation type.

OSPA Evaluation Rubric
Review the rubric for OSPA here.

Sign-up for OSPA
AGU23 OSPA sign-ups are now closed. Student presenters at AGU23 are not automatically signed up to participate in OSPA. Students who wish to participate in OSPA at AGU23 must have signed up for the program after receiving their abstract acceptance email in early October. In their acceptance email, students will find detailed instructions on how to sign up.

All AGU23 OSPA presenters were emailed on 30 October and 9 November with detailed instructions. If you did not receive these emails and believe you have signed up for OSPA before the 18 October deadline, please write to us at [email protected]

Return to OSPA homepage.

AGU student members pursuing a high school, undergraduate, master’s, or doctorate degree at the time of the meeting are eligible to participate. Postdoctoral researchers are not eligible. You must also be the lead author of the abstract presented. 

For the AGU 2023 Annual Meeting, virtual sessions will take place in late January 2024 – students presenting virtually are still eligible to participate in OSPA. Virtual presenters will still be required to upload a version of their presentation by 1 December 2023 and submit a review for another OSPA presenter as described above.

During the abstract acceptance process, students must sign up for OSPA in their participant’s corner. Detailed sign-up instructions will be included in your abstract acceptance email sent in early October. Please remember: You must sign up for OSPA by 18 October 2023 at 11:59 PM ET.

AGU recognizes that feedback from the community is important for students to better their presentation skills. Students will be contacted in February to view presentation feedback and to be notified about potential awards.

  • Presentations will be evaluated by up to three reviewers. AGU and OSPA volunteers work diligently to recruit enough volunteers to evaluate student presentations. AGU encourages students to remind attendees that they are presenting in OSPA and that they would like feedback in the OSPA portal. 
  • Reviewers may submit questions to students via the online OSPA portal. Students are expected to respond to questions as they are asked. 
  • At the meeting, many judges prefer to stay anonymous during your presentation. All feedback will be sent back to students anonymously. 
 

Reviewers will evaluate student presentations in the following areas: 

  • Scientific Approach: Demonstration of scientific reasoning; Appropriateness of instrumentation, data, and/or analysis techniques to address the science question; Strength and supportability of conclusions and/or next steps
  • Presentation Effectiveness: Effective use of allotted time or space to convey important information; Appropriateness of presentation to audience level and interests
  • Presentation Visuals: Figures, tables, and graphics aid in comprehension of procedures and results; Materials are clearly visible and readable for the audience
  • Additional Feedback: Feedback on the student’s understanding of the broader context of their work; Three strengths of the presentation; One to three areas for improvement
The full OSPA rubric will be available soon.

OSPA Student Reviewer Orientation
5 December at 1 p.m. Eastern

All OSPA23 presenters are required to evaluate one of their OSPA peers. AGU is hosting an orientation for students to learn how to review and submit an evaluation using the OSPA platform. Register here: https://netforum.agu.org/eweb/DynamicPage.aspx?webcode=EventInfo&reg_evt_key=36d5b37d-2be6-4d81-bcdb-a8988377fd83&Site=aguchap

OSPA Student Orientation
17 November at 3 p.m. Eastern

AGU is hosting an orientation for students to learn about the OSPA program, the participation requirements, and we will have time for participants to ask questions about presenting in OSPA and reviewing student presentations.  Recording coming soon!

OSPA reviewer information

AGU needs volunteers like you to provide feedback to student presenters. Many AGU students will remember their OSPA experience fondly thanks to the generosity of reviewers.

Reviewer Eligibility and Expectations

  • All AGU23 attendees (including students!) are eligible to serve as an OSPA reviewer.
  • Reviewers are required to complete an evaluation for each of the presentations they have signed up to review. 
  • Reviewers are encouraged to remain anonymous at the meeting – feedback submitted via the OSPA portal will be shared anonymously.
  • Reviewers are not allowed to evaluate students from their own institution or with whom they are acquainted.
  • Reviewers are encouraged to read the Reviewer Feedback Guidance document.

Volunteer to review at AGU23
The OSPA platform is now open for volunteer reviewers. Volunteer by following these steps:

  1. Login to the OSPA platform using your AGU credentials. LOG IN HERE.
  2. Sign up to evaluate student presentations at AGU23.
  3. Attend the student presentations you signed up for at AGU23. If possible, ask presenters about their work.
  4. Submit your feedback before the evaluation deadline: 31 January 2024

Already signed up to review an OSPA presentation at AGU23? 

Having trouble accessing the OSPA platform? 

Try these potential fixes:

  • Check that you have used the correct email and password to log in to your AGU account.
  • Make sure that you are registered for AGU23.
  • Try opening the platform in a new browser window.

If you are still having access issues, write to us at [email protected].

Reviewer Resources

Return to OSPA homepage.

Reviewing process

Whether evaluating an oral or poster, an in-person or virtual presentation, the reviewer must adhere to the following requirements:

  • Reviewers are not allowed to evaluate students from their institution or students they are acquainted with.
  • AGU will provide resources on how to provide constructive feedback for OSPA reviewers to read before submitting evaluations. 
  • If a reviewer cannot review a presentation that they signed up for, it is that reviewer’s responsibility for finding a substitute. Ask a colleague or friend. Please note: all presentations will have a virtual component that can be used for evaluation in the case that you missed the in-person presentation.
Reviewers are encouraged to remain anonymous at the meeting – feedback submitted via the OSPA portal will be shared with the students anonymously. 
woman explaining to woman her poster

Reviewing criteria

OSPA reviewers will offer helpful feedback to students on the following areas of their presentations:

  • Scientific Approach: Demonstration of scientific reasoning; Appropriateness of instrumentation, data, and/or analysis techniques to address the science question; Strength and supportability of conclusions and/or next steps
  • Presentation Effectiveness: Effective use of allotted time or space to convey important information; Appropriateness of presentation to audience level and interests
  • Presentation Visuals: Figures, tables, and graphics aid in comprehension of procedures and results; Materials are clearly visible and readable for the audience
  • Additional Feedback: Feedback on the student’s understanding of the broader context of their work; Three strengths of the presentation; One to three areas for improvement

Presentations will be evaluated by up to three reviewers in an effort to ensure impartiality.

 
Woman explains poster to another woman attendee

Reviewer Resources

OSPA Feedback Support
Tuesday, 9 January at 4 p.m. Eastern 

AGU is hosting a meeting where we will go over the feedback submission process and have time for reviewers to ask questions about submitting their feedback via the OSPA portal. Register here.

 

 
Colorful laptop open

OSPA Liaison Information

Designated by the primary session convener, liaisons are responsible for ensuring each OSPA presenter in their session(s) has three evaluations submitted by volunteer reviewers.

Liaison Responsibilities 

    • Secure volunteer reviewers for your session’s OSPA presentation(s) by leveraging your network. AGU assists in recruiting, but your professional connections are integral in securing volunteers. 
    • Ensure your session’s OSPA presentation(s) has three reviewers signed up to evaluate.
    • Ensure the reviewers assigned to your session’s OSPA presentation(s) submit their evaluations.
      • The deadline for reviewers to submit their evaluations is 31 January 2024.  
    • You may choose to review students in your session yourself. This is acceptable if there is no conflict of interest. Learn more about reviewing student presentations here

    AGU23 Liaisons: You should have been contacted via email in November 2023 with details about the upcoming AGU meeting. Plesae access the OSPA Portal using the link emailed to you. 

    Liaison Resources

    If you have any questions, please contact AGU at [email protected]. 

    Return to OSPA homepage.

    • Eligibility: Only AGU members are eligible to serve as liaisons. It is not required to attend Fall Meeting, but attendance will be helpful. Student members are eligible to serve as liaisons if they are not participating in OSPA as a student presenter.
    section of Poster Hall

    OSPA Coordinator Information

    Coordinators act as the OSPA managers for their section. The coordinator role requires a minimal time commitment (about one to two hours per week through early February). Section coordinators are assigned by their section leadership.

    Responsibilities

    • Manage the effort to secure volunteer reviewers for students within their section by encouraging reviewers to sign up via direct email or other communications
    • Support their section’s liaisons in their efforts to recruit reviewers for their sessions
    • Encourage reviewers to enter their scores by the evaluation deadline (31 January 2024)
    • Participate in the selection of OSPA winners within their section
    • Commit about one to two hours per week, starting in November through early February

    Eligibility: Non-student AGU members are eligible to serve as OSPA Coordinators. Attendance at the AGU Meeting is not required but may be helpful. If you are interested in participating as an OSPA coordinator, contact your Section leadership.

    AGU23 OSPA Coordinators: You should have been contacted via email in November 2023 with details about the upcoming AGU meeting. Plesae access the OSPA Portal using the link emailed to you. 

    Coordinator Resources