
Meetings submission standards
AGU meetings standards
These guidelines apply to session proposals and abstract submissions for all AGU meetings. Session conveners should consider these standards when reviewing abstract submissions. Researchers should review these standards when preparing their abstract submissions. Specific guidelines for each meeting are posted on their respective sites.
Upcoming AGU meetings
AGU meetings foster learning and collaboration and enhance perspectives across Earth and space science.
FIND A MEETINGStandards for session proposals
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1Session proposals and abstracts should include a concise description of the scientific topic and why it is relevant and timely.
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2Session proposals must include a description of why the topic is relevant and timely, and sufficient detail and references to public information.
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3Session proposals and abstracts can focus on scientific results and/or their applications, and the impact of Earth and space science on society.
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4All conveners and authors listed on session proposals or abstracts must consent to being named on the proposal or abstract when submitted.

Fall Meeting Program Committee charge

Obligations of the Program Committee
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1They will give unbiased consideration to all session proposals and abstracts submitted to AGU meetings.
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2They will judge each session proposal and abstract on merit without regard to race, gender, religious belief, ethnic origin, citizenship, or political philosophy of the convener(s) and/or author(s).
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3The committee has the authority to accept or reject a session proposal or abstract on the basis of scientific merit or suggest modifications for consideration.
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4An individual committee member will confer with other committee members, including the chair, to evaluate decisions to reject a session or abstract. The program committee is obligated to provide a reason to support modifications or suggestions.
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5The program committee and meetings staff will not disclose any information about a session proposal or abstract under consideration to anyone other than session conveners or abstract submitters.
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6The committee will respect the intellectual independence of session conveners and abstract submitters.
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7The program committee will avoid situations of conflicts of interest. Conflicts include: handling submissions from current and former students, colleagues with whom the committee member has recently collaborated, and those at the same institution.

Responsibilities of session conveners
Conveners are to present a concise and accurate account of the research involved as well as an objective discussion of its significance. Conveners are responsible for adhering to specific guidelines and policies related to the meeting and must assist in promoting their session once it is approved by the program committee. They are responsible for reviewing abstracts submitted to their session and are allowed to submit abstracts to their own session but are NOT allowed to be invited authors and cannot be scheduled as an oral presentation in their own session.
Conveners have the following additional responsibilities:

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1Conveners are responsible for extending invitations to invited speakers for their session, including ensuring that invited abstracts are submitted by the abstract deadline.
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2Conveners should be available to answer questions pertaining to the scientific scope of their session from abstract submitters.
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3Conveners do not have the authority to reject an abstract. If an abstract is not appropriate for the session, the convener’s options are to return the abstract to the appropriate program committee member, transfer it to another session, or recommend its rejection to the program committee.
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4Conveners propose the order of the session, but the program committee is the final authority on session outline, speakers, day, time, duration, and type of session.
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5Conveners should judge objectively the quality of an abstract and respect the intellectual independence of the authors. In no case is personal criticism appropriate.
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6Conveners should be sensitive to the appearance of a conflict of interest if an abstract in the session is closely related to preliminary or published work by a convener.
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7Conveners should treat abstracts as confidential documents until they are published by AGU. Abstracts should not be shown to or discussed with others except in special cases (i.e., persons from whom specific advice may be sought such as co-conveners or the program committee).

Responsibilities of authors
All co-authors have the following responsibilities:
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1The presenter must be listed as an author of the abstract at the time of electronic publication.
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2They may submit abstracts for work that has been published in journals or presented at other scientific meetings. The work should be current and provide new data and results since any previous presentations.
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3They can make no changes to a paper after the abstract deadline and once it is accepted for presentation.
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4Presenters may critique another accepted presentation, but personal criticism is never acceptable.
