About

Frequently Asked Questions

This is a collection of some of our most frequently asked questions. If you can't find an answer to your question, please contact us at [email protected].

General

The Fall Meeting will be held at the McCormick Place Convention Center Chicago and available in our online platform.

2301 S. Lake Shore Drive
Chicago, IL 60616

Fall Meeting 2022 will be held from 12-16 December.

No, but AGU members and those who are members of affiliated societies will receive reduced registration rates.

Join AGU or renew our membership: online, via email or by phone at +1.202.462.6900.

AGU will begin accepting ancillary meeting room requests in September. A fee will apply to all ancillaries.

The health and safety of our attendees is top of mind for AGU, and we are committed to making #AGU22 as safe as possible. We are monitoring the COVID-19 pandemic and following CDC guidelines as they are released. Please review the full policy here.

Sessions

To request a certificate of participation, please contact the Scientific Program Team.

  • Session chairs, invited authors and all speakers must pay a registration fee if they are attending and/or presenting in-person or online at AGU22.
  • Conveners listed on a proposal do not need to register for AGU22 if they will not attend the meeting.
  • The primary convener for each session must be a current 2022 AGU Member or a current member of an affiliated society/organization.
    • If you are not a current AGU member but are a member of a co-sponsoring organization, email the Scientific Program Team for help with submitting your session proposal.
  • Co-conveners are not required to be AGU members. However, to fully participate in the planning and scheduling in August current 2022 membership is required.

There is no proposal fee for scientific sessions or workshops. For AGU22, upon acceptance of a town hall, the primary convener will be charged an A/V and management fee of $500 to support equipment and labor costs associated with hosting the town hall.

NOTE: All authors who submit an abstract to a session, however, are subject to the AGU membership fee, abstract submission fee and meeting registration fee.

No, eLightning sessions will not be featured this year. 

Abstracts

The call for abstracts will be open from 15 June to 3 August (23:59 EDT/03:59 +1 GMT).

The abstract submission deadline has passed. Notifications will be sent in early October. If you have any questions please contact AGU’s Scientific Program Team.

A first author can submit two contributed abstracts (i.e., non-invited abstracts), as long as the second abstract is submitted to a session led by a different section from the first abstract.

Invited authors can submit up to three abstracts, as long as one is to any session led by a different section.

Please note, authors may submit a second abstract to a session within the same section if it is listed as co-organized with a different section. Please see full abstract guidelines here.

See the Abstract Policies section for more details.

A convener cannot be the first author or presenting author on an invited abstract submitted to a session that they are convening. However:

  • Conveners can submit contributed abstracts to be presented as a poster in their own session.
  • Conveners may be invited authors in other sessions.
  • EXCEPTION: Student and early career conveners are exempt from this rule and may schedule oral presentations in their own sessions.

See the Session Formats page

Yes. The abstract submission fee is a required and non-refundable processing fee, separate from membership dues and meeting registration fees, and is not based on approval of your abstract submission or attendance at the meeting.

The abstract submission fees are:

  • Regular submission — $70
  • Student submission — $40

First and invited authors must belong to AGU or a current affiliated society or organization. See more details here.

Yes. Authors will select in-person or online presenting as part of the abstract submission process, and conveners will assign presentations based on this selection. For poster presentations, changes cannot be made from in-person to online presentations or vice versa. Registered poster presenters who cannot attend their scheduled session can choose to publish an iPoster in the online gallery, and the abstract will remain in the program. Choose this option via the Participant’s Corner.

Only oral sessions will be hybrid, with a mix of online and in-person presentations. Poster sessions will be either in-person or online.

  • The presenting author must register for and attend AGU22, either online or in person.
  • Session chairs, invited authors and all presenters must pay a registration fee if they are attending and/or presenting at AGU22.
  • Conveners listed on a proposal do not need to register for AGU22 if they will not attend the meeting.

Yes. Each workshop carries an additional registration fee, with discounted rates for students. Workshop registration rates will be available in late summer.

For #AGU22, upon acceptance of a town hall, the primary convener will be charged an A/V and management fee of $500 to support equipment and labor costs associated with hosting the town hall.

Proposal acceptance notification letters will be sent in mid-June. Town hall and workshop proposal acceptance letters will be sent in mid-July.

Authors are notified of the acceptance, format and schedule of their abstracts in early October.

The schedule at a glance is available here. The full meeting schedule will be published in early October.

Please cite as:
Author(s) (2022), Title, Abstract (Final paper number, ex: AE14B-1234) presented at 2022 AGU Fall Meeting, 12-16 Dec.

Registration

The online registration tool will open 17 August 2022. Attendees can register throughout the duration of the conference. 

Your registration fee includes access to oral sessions with discussions, electronic posters, online exhibit hall, keynote and innovative plenaries, informal networking, education and career development opportunities as well as meetings within meetings.

All attendees, including presenters and conveners, must register for Fall Meeting in order to gain access to the virtual platform.

Reduced registration rates are extended to all AGU members and members of affiliated societies  who register for the meeting prior to the early bird deadline of 2 November 2022. Payment must be received by the noted deadline to receive the early bird rate.

Written notifications must be emailed to AGU Registration Center. Registration cancellation received by 8 November 2022 will receive complete refund.  Cancellations received between 9 and 16 November will have a $50 USD processing fee deducted from their refund.  No refunds will be issued for cancelled registrations or ticketed events after 16 November 2022.

AGU will accept credit card, check and wire transfer payments. All check and wire transfer payments must be received by 1 December 2022

To process group registration payments, contact the AGU Registration Center

AGU does not accept purchase orders for registration payment.

A letter of invitation can be obtained by emailing the Scientific Program Team.

A letter of attendance can be obtained by emailing the AGU Meetings Team.

To request a registration receipt, please contact the AGU Registration Center.

Registered attendees may purchase guest passes at $170 USD each. A guest is a spouse, friend, or adult child (18 years and older) who is not working in an Earth and space science-related occupation or field. A colleague or associate working in a related scientific field or studying Earth and space science in school may not be registered and attend as a guest.

Registered guests may not attend the oral or poster scientific sessions; however, they may visit the Exhibit Hall, and attend the Ice Breaker, Honors Ceremony, and all keynote lectures. Guests may also purchase tickets to social events at the advertised rates.

Hotel & Travel

Yes. A detailed confirmation is automatically emailed to you once your reservation has been made and all requested reservation nights are available. However, if one or more nights of your reservation cannot be confirmed at the time of booking, you will not immediately receive a confirmation. Maritz Global Events will work with the hotel on your behalf to secure the nights needed to confirm your entire reservation, you will automatically receive a confirmation at that time. 

AGU will not charge your credit card. AGU/Maritz Global Events will transfer your credit card information to the hotel approximately three weeks prior to Fall Meeting. The credit card provided at the time of booking will only be charged by the hotel if you cancel within 72 hours of arrival or do not arrive on your scheduled date.

The housing portal will open for booking in 17 August 2022 and will close 15 November 2022. AGU has partnered with several hotels to offer discounts within our block.

IMPORTANT: If you are contacted by any company other than Maritz Global Events offering housing, please note that these companies are not authorized to represent AGU nor do they have access to officially contracted AGU Fall Meeting 2022 room blocks or rates.

These unauthorized companies often don’t deliver on promises to customers. When customers arrive, reservations are non-existent, or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card. In addition, these companies’ practices make it more difficult for AGU to meet our room block commitments and expose AGU to penalties. If you have questions, contact AGU Housing Team.

There is a 72-hour cancellation notice required to avoid a penalty. If your reservation is cancelled less than 72 hours prior to your arrival, you will incur a one-night room and tax penalty from your hotel.

Chicago is accessible by two major airports. Chicago O’Hare International Airport (ORD) is approximately 17 miles from downtown Chicago and the McCormick Place Convention Center. It is one of the busiest airports in the country, with service from more than 50 airlines, national and international. ORD has approximately 856 daily direct flights to 174 U.S. cities and approximately 120 daily direct flights to 62 international destinations.

Chicago Midway International Airport (MDW), located on the south side of Chicago is approximately 7.7 miles from downtown Chicago. It is less busy than O’Hare, with around 220 flights each day to primarily domestic destinations. MDW offers services from 7 airlines. It has approximately 237 daily direct flights to 77 U.S. cities and approximately 10 daily direct flights to 11 international destinations.

The average maximum temperature in December is 35.8°F/2.1°C. The average low temperature is 27.9°F/-2.3°C is 5.07”/13 cm. Chicago is known as the windy city, so attendees are advised to pack layers and be sure to keep warm!

More information on travel discounts will be shared soon.