Present

Presenter Resources

Training Sessions

AGU will hold a number of training sessions to help presenters and chairs prepare for a successful session.

Present Your Science: Transforming Technical Talks

Watch this training session for practical, research-based advice on presenting your work in understandable and persuasive ways with tips such as:

  • How to filter and focus technical detail
  • How to design more visual slides
  • How to have a polished virtual delivery

This virtual training session for oral presenters was held on 27 October and is available for on-demand viewing in the User Portal.

Right arrow icon in blue circle WATCH TRAINING SESSION

iPoster Presentation Demonstration


Watch this training to view a representative from aMuze! iPosterSessions demonstrate the flexible HTML-based poster platform and take questions. This virtual training for poster and online poster discussion presenters was held on 31 October. The chat file from the training is available here.

Right arrow icon in blue circle WATCH TRAINING SESSION

Fantastic Facilitation: How to be a Successful Session Chair

This virtual training for #AGU22 for session chairs offers practical, research-based advice on facilitating sessions and answering technical questions in relation to hybrid sessions. 

  • How to introduce a session and set expectations.
  • How to create connection between topics and tell a story across a session .
  • How to keep a session running smoothly and on topic (strategies for dealing with difficult questioners).
Right arrow icon in blue circle WATCH TRAINING SESSION

Present Your Science: Powerful Posters

Watch this training session for practical, research-based advice on presenting your work in understandable and persuasive ways with tips such as:

  • How to improve poster layout for clarity and engagement.
  • How to create more visual posters.
  • How to deliver a 60-second poster summary.

This virtual training session for oral presenters was held 27-October and is available for on-demand viewing in the User Portal.

Right arrow icon in blue circle WATCH TRAINING SESSION

SPEAKER MARKETING TIPS & TOOLS

AGU wants to provide presenters and conveners with the tools they need to promote their participation in the AGU Fall Meeting. To assist you with increasing awareness of your engagement, boosting attendance at your session and broadening the outreach for the conference, we are providing you with step-by-step instructions to assist with these efforts.

Social Media

Promote your session on social media platforms like Twitter, Facebook and Tumblr. Take advantage of the FM22 social media templates developed by the AGU design team.

A blue banner with text - Social Media Graphics and Templates

Right arrow icon in blue circle Open Social Media Templates

Tools and Tips for Promoting Your Session

Email Signature

Add a brief message beneath your standard email signature announcing your participation and engagement in the AGU Fall Meeting. A sample presenter message might be: Join me at the AGU Fall Meeting while I present on [insert topic]!

POST ON A PROFESSIONAL NETWORKING SITE

Post an AGU Fall Meeting graphic on your professional networking site, like LinkedIn. To add an image to your network post, click on the image to download, then right-click to save it to your computer. Be sure to hyperlink the graphic to https://www.agu.org/Fall-Meeting.

EXTEND A PERSONAL INVITATION

Encourage your colleagues and contacts to hear your presentation and attend the AGU Fall Meeting by sending a personal note of encouragement.

AGU22 TECHNOLOGY GUIDE

Zoom

Online-only sessions and events at the AGU Fall Meeting will make use of Zoom Webinar. In joining these, all attendees will be offered the option of using a web browser rather than the Zoom app. Most major participant functions are supported in the browser, including sharing screens, chat and breakout rooms.

Right arrow icon in blue circle Download Zoom

ONLINE PRESENTATION PLATFORM
  • This platform will be used by registered attendees to view the meeting schedule, build a custom schedule, view interactive posters, and navigate the onsite meeting.
  • Sessions will be uploaded here for on-demand viewing within 72 hours after the session ends, and will be available through February 2023.
  • Only registered attendees will be able to access the platform.
  • A link to access to the platform will be added in early December.

PRESENTER UPLOAD SITE
  • The presenter upload site will be used to upload all presentations.
  • A link to access to the upload tool will be added in early December.

Sharing Science

Sharing Science is a great resource to help you share your science with diverse audiences.

Right arrow icon in blue circle Sharing Science

Poster Requirements and Best Practices

DIMENSIONS

  • Maximum size: 1.8 meters W x 1.2 meters H (6 feet W x 4 feet H)
  • Allow for a 2.54-centimeter (1-inch) border

Font Requirements

  • Paragraph/captions — 24 points (0.9 centimeters high) Minimum
  • Headers — 36 points (1.2 centimeters high) Minimum
  • Use different colors and textures/symbols for each line or bar.
  • Use a serif font (e.g., Times) for main text.
  • Use a non-serif font (e.g., Arial or Helvetica) for headers and labels. 

Important details

  • Do not laminate your poster so that it can be recycled. 
  • Put the title and number of your paper at the top of the poster board.
  • Highlight authors’ names and contact information
  • Make sure diagrams or charts can be read from 2 meters away.
  • Allow for a 2.54-centimeter (1-inch) border

Best Practices

  • Organize the poster so it is clear, orderly and self-explanatory. 
  • Group similar ideas together.
  • Label elements as I, II, III; or 1, 2, 3; or A, B, C. 
  • Avoid clutter (e.g. too much text).
  • Include key details such as background, results, and conclusion.


Right arrow icon in blue circle View examples from 2019 for inspiration

Requesting On-Site Equipment for the Poster Hall

Poster presenters may request the following equipment for the poster hall by contacting the vendors listed below. All requests must be made by 8 December. Please note:

  • Wireless internet access will be available in the poster hall.
  • Equipment is limited, and AGU cannot guarantee that requested items will be available.
  • Equipment cannot be requested on site.

PC LAPTOP: $125.00

  • Features: Pentium “M”, 1.8GB RAM, 15″ LCD, Windows XP Pro, Office 2003 Pro, WiFi, 10/100 Base T, Mouse and Cable Lock
  • No software is included.
  • If ordering a laptop, you must also request a table (see below).

Right arrow icon in blue circleContact Matt Hughes


LED MONITOR: $250

  • Includes: 40-inch (101.6-cm) LED Monitor on table or floor stand
  • If ordering a monitor, you must also request a table (see below).

Right arrow icon in blue circleContact Matt Hughes


TABLE: $226.75

  • Includes: 4-foot (122-cm) draped table
  • Tables are required if a laptop and/or monitor is being used in the poster hall.

Right arrow icon in blue circleCONTACT Coming Soon


INTERNET

  • Complimentary wireless internet access will be available in the poster hall but has historically been unreliable. If your presentation requires access to the internet, we recommend that you purchase upgraded wi-fi.

Right arrow icon in blue circleCONTACT MANDY GREGAN

CITING YOUR AGU FALL MEETING ABSTRACT

Authors can cite their AGU Fall Meeting abstract in the following format: Author(s) (2022), Title, [Final paper number, ex: A14B-1234] presented at 2022 Fall Meeting, AGU, 12-16 Dec.

ESSOAR

Increase your poster or presentation’s visibility and reach after Fall Meeting: give it a DOI, and make it citable and trackable via the ESS Open Archive. AGU is a sponsor of ESS Open Archive, a community preprint and presentation archival server established to accelerate the open discovery and dissemination of Earth and space science early research outputs. Submissions to ESS Open Archive this year can be made manually by following the instructions on our Submission Guide:

Right arrow icon in blue circle ESSOAR

Speaker Ready Room

All in-person oral session presenters must check in at the on-site Speaker Ready Room at least 24 hours before their presentation, even if they have uploaded their presentation slides. If you cannot check in at the Speaker Ready Room 24 hours before your session, that is okay. Please go to the Speaker Ready Room as early as possible before the start of your session. Checking in at the Speaker Ready Room is the most important step you will take to ensure your presentation is a success. 

What to do in the speaker ready room

When reviewing your slides in the Speaker Ready Room, make sure all fonts appear as expected and all audio/video clips are working properly. You may edit your presentation slides at this time if needed. When you have finished reviewing your slides, the audiovisual staff will queue them for use in the oral session room.

Reminders

We recommend that you bring at least two additional digital copies of your presentation slides to the meeting in case there is an issue with your uploaded file. If you are unable to visit the Speaker Ready Room 24 hours before your session, please go to the Speaker Ready Room as early as possible before the start of your session. Presentation media will be returned to the speaker.

You must provide identification in order to submit and access your presentation in the Speaker Ready Room. USB ports and CD/DVD drives on the computers are disabled so no presentations can be copied; external storage devices will not function on the meeting room computers. Cameras and video equipment are not permitted in the Speaker Ready Room. If you have any questions regarding the specifications for presentations, please email our A/V partner, Projection.

HOURS AND Location

Sunday: 12:00 - 18:00
Monday: 06:00 - 18:15
Tuesday to Thursday: 07:00 - 18:15
Friday: 07:00 - 15:00

The Speaker Ready Room is located in McCormick Place North Building Level 3, Hall B.