Register & Attend

Attendee Resources

This is a collection of resources to assist AGU23 attendees. 

Ancillary Requests

Need Meeting space at AGU23?

Meeting space requests are reviewed and reserved on a first-come, first served basis. Applications are open and will close 18 November. Applications received after 18 November are subject to space availability and will not be included in the published materials. Ancillary requests are only available for in-person attendees.

Learn more on Ancillary Requests

Apply for Ancillary Meeting Space


Subsidized childcare will be available for attendees. Register now for child care at CAMP AGU for AGU23.

Justification Letter

Need help justifying the expense of attending AGU23 to your employer?

To assist you in securing funding and the time needed to attend AGU23, we've developed a brief justification letter available to download. We encourage everyone to personalize it as much as possible with details about your science and what you're most excited about for the Annual Meeting.

Download the 2023 Justification Letter

Student Volunteer Program

Participating in the Student Volunteer Program is a great way for students to get a behind-the-scenes look at how AGU manages such a large meeting while also earning free student registration for at least 8 hours of volunteer time.

Applicants are not guaranteed a volunteer position. Only a few dozen positions are available, and volunteers are selected based on their suitability for the available positions. Once volunteer positions have been assigned, adjustments to the position cannot be made. Student volunteers who are unable to fulfill their minimum 8-hour commitment to the program will forfeit the opportunity and will not receive complimentary registration.

Contact AGU should you have questions about this program.

Applications will open 4 October and close on 2 November (23:59 ET/03:59 +1 GMT). Position descriptions and shift times noted below are subject to change prior to the application period.

Available Volunteer Positions

iPoster Help Desk Assistant

Number of Volunteers: 20

Duties: Volunteers will assist presenters and meeting attendees with the iPoster viewing areas. This includes directing presenters and attendees to the correct viewing area, monitoring the viewing area and reporting technical difficulties to the onsite iPoster Session technicians, and assisting attendees in navigating the online poster gallery on touchscreen monitors. Volunteers are asked to work a total of two shifts during the meeting.

Shift Hours:

  • Morning: 8:00 AM - 12:50 PM
  • Afternoon: 1:40 PM - 6:30 PM

Poster Hall Evening Assistant

Number of Volunteers: 5

Duties: Volunteers will report for two hours each day Monday through Thursday to help AGU staff break down the poster hall and set it up for the following day's presentations. 2 hours per shift Monday - Thursday required.

Date(s): Monday, 11 December - Thursday, 14 December

Shift Hours:

  • Evening: 6:30 PM - 8:30 PM

Poster Help Desk Assistant

Number of Volunteers: 11

Duties: Volunteers will assist meeting attendees in the poster hall. This includes providing supplies to poster presenters, locating specific poster presentations using the online program, and answering general meeting questions. Afternoon volunteers will also assist with the distribution of materials to some oral session rooms. Volunteers are asked to work a total of two morning or afternoon shifts during the meeting, or to work 5 lunchtime shifts during the meeting. 

Shift Hours:

  • Morning: 8:00 AM - 12:50 PM
  • Lunch: 12:40 PM - 2:10 PM
  • Afternoon: 2:00 PM - 6:30 PM

Braindate Lounge Assistant

Number of Volunteers: 4

Duties: Volunteers will assist the Braindate Staff to greet attendees who are checking in for their scheduled Braindate appointments. Volunteers will help answer general questions about what is going on in the new lounge and how to sign up. They will be fully supported by two full-time Braindate staff members. Each volunteer would work two shifts total during the meeting. 

Shift Hours: 

  • Tuesday - Thursday only: 8:30 AM - 1:00 PM
  • 1:30 PM - 6:00 PM

Student & Early-Career Attendees

Outstanding Student Presentation Awards (OSPA)

The OSPA program provides student presenters at #AGU23 the opportunity to receive valuable feedback about their research in Earth and space science and their ability to effectively communicate it.

AGU sections recruit reviewers to evaluate the presentations of students who have opted to participate in the program. In addition, each section may award OPSAs to students to recognize their presentations. 

How to Participate

Students who wish to participate in OSPA must sign up after receiving their abstract acceptance email in October. Details will be sent in the abstract acceptance email. 

AGU23 attendees who wish to volunteer to review student presentations may indicate their interest at the time of abstract submission and/or sign up to evaluate student presentations in December 2023.

Please write [email protected] with any questions. 

Learn more about participating in OSPA

Travel Grants for AGU23

The AGU23 Student Travel Grants program provides funds to assist students with a combination of costs associated with attending either the in-person or virtual meeting and educational expenses (any items listed within an institution's cost of attendance). For in-person attendees, grants will be awarded in the amount of $1,000 USD to cover AGU23-related expenses. For virtual attendees, grants will be awarded in the amount of $1,000 USD, with $500 USD to cover AGU23-related expenses and $500 USD to cover educational expenses. Applications are now open and will close 10 August 2023.  

Student travel grant applications are now closed.